Accessibility in rental facilities
Which event venues, saunas and meeting rooms are accessible or nearly accessible? Check out the summary here. Each facility has its own site where you can find more detailed descriptions.
Publiced 2.11., updated 30.11.
The advance booking of rental facilities is one of the benefits of AYY’s associations. Reservations are made using AYY’s own booking system, TILA. TILA can be found at tila.ayy.fi/ and users can log in with their Aalto user ID. Check out the rental facilities here.
Unlike in the previous booking rounds, advance booking sessions are not organised physically. Associations must be prepared to negotiate possible double bookings via email immediately after the booking round.
In addition, we ask the associations to take into account that the booking policies under exceptional circumstances(e.g. maximum number of people, safety form, prices) are valid for the time being and the AYY Board regularly reviews the situation. Associations must comply with safety regulations issued by the authorities and the more detailed instructions issued by AYY concerning the safety of events.
In the system, the booking schedule for facilities is as follows:
Important note! Reservations for three recreational facilities (Multi-Facility Hall, Tatami Hall , Association Room) cannot be made until the booking round starting on 9 Dec. For these facilities, associations must be prepared to clarify double bookings between 12noon on 15 Dec and 4pm on 16 Dec according to email instructions. This applies to all associations in the 1st list! The purpose is to guarantee all associations more equal opportunities to book these highly popular free facilities.
Association or booker category | Booking entered in TILA system | Confirmation of bookings (check your email) | PLEASE NOTE! |
---|---|---|---|
Special status associations (EAY) |
1 Dec, 12noon− 7 Dec, 12noon and 9 Dec, 12noon−15 Dec at 12noon (recreational facilities)* |
7 Dec, 12noon− 8 Dec, 4pm and 15 Dec, 12noon −16 Dec, 4pm * |
*Free recreational facilities Multi-Facility Hall, Tatami Hall, Association Room may be booked on the 2nd round |
Other associations in the first list | 9 Dec, 12noon - 15 Dec, 12noon | 15 Dec, 12noon− 16 Dec, 4pm | Including all the above-mentioned recreational facilities also for special status associations |
Associations in the 2nd list, all AYY members, as well as non-members | starting at 12noon on 18 Dec 2020 | According to the order of received applications | We will inform you on the front page of TILA system when the booking calendar opens. |
PLEASE NOTE! All the free recreational facilities (Multi-Facility Hall, Tatami Hall, Association Room) can be booked during the last round. This applies to all, regardless of the type of a first list association.
NB! Restrictions on the number of people and separately accepted safety instructions are valid for the time being due to safety measures caused by the COVID-19 pandemic. For the same reason, there have also been changes in prices that are valid for the time being. AYY reserves the right to make changes.
If you have not received a confirmation ID for the user group you represent or if you have any questions related to the advance booking, you can contact AYY’s Services Office: ayy (a) ayy.fi
How can I consider the safety of the participants if I organise an event? How do I collect a list of participants? What restrictions has AYY made on the rental of facilities and the maximum number of people? Also review the tips published in the spring on how to organise a game night or living room gig remotely.
These guidelines include AYY’s instructions and recommendations for associations on how to organise events during COVID-19.
Instructions for making remote events
In which facilities is accessibility best taken into account? Which facilities can I enter with access codes instead of having to pick up the key from the Services Office?
Which event venues, saunas and meeting rooms are accessible or nearly accessible? Check out the summary here. Each facility has its own site where you can find more detailed descriptions.
Instead of keys, many facilities can be accessed with access codes and there is more information on accessibility on the website. The saunas can be heated at a time that suits you.
AYY members can rent saunas, meeting rooms, event venues, and a van at a low cost. The facilities are located in Espoo and Helsinki.