Contact information

Invoicing information

Aalto University Student Union (Business ID 0101365-5) processes invoices as e-invoices.

We use electronic invoicing and prefer to receive invoices in electronic format whenever possible. If your company or association is unable to provide e-invoices or send invoices via e-mail, you can send paper invoices to our scanning service address.

We do not accept invoices sent to our visiting address.

1. Electronic invoices

Aalto-yliopiston ylioppilaskunta, 0101365-5
 

Electronic invoice address: 003701013655
Operator: Maventa (003721291126)
Operator ID, when sending through the banking network: DABAFIHH*

*Please use this operator ID if your electronic invoicing programme cannot send invoices directly using Maventa’s operator ID.

Electronic invoice address: 003701013655
Operator: Handelsbanken (HANDFIHH)

2. Reception of invoices via e-mail to scanning service

Please use this address for invoices only. Invoices must be sent to the service’s e-mail address as PDF attachments. If the invoice includes attachments, they should be included in the same file as the actual invoice.

Address for invoices sent via e-mail: [email protected]

  • You can send multiple invoices in one e-mail, provided that each invoice is in a separate attachment, each with a distinct filename. 
  • The size of a single e-mail may not exceed 5Mb.
  • PDF files must be genuine PDF documents (PDF version 1.3 or newer).
  • The PDF files must not be locked or password-protected.
  • The document size must not exceed 210 x 297 mm.
  • The allowed characters for attachment filenames are standard characters, a-z, A-Z, and 0-9. Please do not use special characters in naming attachments.

3. Scanning service for paper invoices

The address details must be complete both on the invoice and the envelope to ensure prompt and reliable delivery to the recipient.

Aalto-yliopiston ylioppilaskunta
01013655
PL 100
80020 Kollektor Scan

  • Send only invoice materials to the scanning address. All mailings are automatically processed in our accounts receivable system, and no other materials (receipts, business gifts, credit cards or admission tickets) reach the recipient through this address.  
  • Use only black text on a white background, as this provides the clearest result for automatically identifying invoice information.
  • Do not use staples in the invoices sent to the scanning service.
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