CALLS CONTINUED until Dec 9th, 23:59 – Call for applications for student representatives in the administration of Aalto University 2025

Aalto University Student Union (AYY) is seeking for student representatives in the Aalto University administration for the year 2025. The call for applications opens on 11 November and closes on 29 November 2024 at 11.59 pm. The Board of the Student Union chooses the student representatives by 23 December 2024. 

Applications are submitted in Finnish, Swedish or English via the electronic application form available at beta.halloped.fi. The application instructions and the regulations for student representatives can be found on the Aalto University Student Union website at https://www.ayy.fi/en/student-representatives.  
 
In principle, all undergraduate and doctoral students of Aalto University are eligible to apply. Students of the School in question are eligible to apply for executive bodies under the schools. Programme-specific executive bodies are in general meant for students of said programmes, but applications from students in the same School or otherwise reasonably linked to the programmes are welcome. 

Associations within AYY will be consulted in making the decision proposal. The names of the applicants and their applications may be handed to actors within the associations and the halloped responsibles named by the Student union for the purpose of giving recommendations. 

AYY emphasises equality and diversity in its operation. We hope to get applications from international students, students of different genders and from any and all other backgrounds. 

Meeting remunerations will be introduced for certain student representatives starting from 1.1.2025. Remunerations will be paid in these bodies; Academic Committees, Programme Committees (koulutusneuvostot) and Doctoral Programme Committees, Degree Committee, and Teaching Competence Assessment Committees in all schools. The meeting remuneration is paid to the representative attending the meeting or the deputy, who is standing in for the representative. Those elected on the basis of their role (AYY employees and AYY Board members) and those in employment at Aalto for their doctoral degree are excluded from remuneration. The renumeration is EUR 35 per meeting. For teaching assessments, the remuneration is determined per assessment.   

Criteria for selection 

The selection decisions are made based on the applications written in the application form. The application should clearly show the applicant’s e-mail address, field of study, School, experience relevant to the position, and their ability to hold their position for the duration of the term of office. If you are applying only for a representative position or only for a deputy position, please mention it in your application text – only checking the checkbox on the form will not be binding in the decision making. 

The criteria used for selection include interest in and commitment to the task, proven knowledge of influencing work in an administrative organ, and contacts to students via, e.g., associations or other types of activity. Be sure to concisely describe what you think are the most important development targets of Aalto University, your School or any other unit to which you are applying to become a student representative. 

Representation from different fields of expertise or study, and the stage of the candidates’ studies, are also taken into consideration when making the selection. Especially in the selections of Academic Affairs Committees, previous experience as a student representative or as a person responsible for studies in an association may also be considered advantageous, but the desire and motivation to work for the good of students is definitely enough. 

In Otaniemi, 7.11.2024
Aalto University Student Union Board  

Further information and help for applying:  

Weixin Niemi
Policy Specialist, Academic Affairs 
[email protected]