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Association newsletter for week 39/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 39/2018

A very important survey regarding the community structure project has been sent to associations (item 1)! Please remember to gather one collective answer from your association so you can have your say on the future of the student community. In addition, it is worth spreading the AYY service questionnaire to all members in order to develop even better services (item 2).

 

Upcoming events and important dates for associations
30 Sept: Third application round of TTE Fund ends (item 5)
1 Oct: Answering time of the AYY service questionnaire ends (item 2 and a direct link to questionnaire)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
3 Oct: Answering time of community survey ends (item 1)
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish (item 3)
28 Nov: Save the date: association training in Finnish (item 3)
29 Nov: Save the date: association training in English (item 3)

 

Contents of the newsletter
1.
Answer AYY’s survey for associations by 3 Oct at the latest!
2. AYY service questionnaire 2018 to be passed on to all members
3. Member lists of Special Status Associations available from AYY
4. Not Cool! – Everyone can interfere with inappropriate behaviour
5. Third application round of TTE Fund for 2018 is open!
6. New Aalto International discussion group
7. AYY: Advocacy now also on Telegram

 

1. Answer AYY’s survey for associations by 3 Oct at the latest!
On Friday 21 Sept, a survey has been sent to the email address your association has provided in TAHLO regarding the development project of community and organisational structures. The goal of the project is to discover via surveys, interviews and discussions how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The survey is meant to help chart the associations’ views on what the relationships between parties operating within AYY are based upon now, and how the different associations and student cultures can be taken into account more equally in the operations.

The survey is answered by way of one representative of the association filling in the association’s views on the survey form based on the discussion that was had in the association’s Board meeting or other get-together. So, reserve some time from your meetings next week to answer the survey. The survey can be answered until Wednesday 3 Oct at 11.59 pm. Thank you!

You can access the survey for first and second list associations here: https://www.webropolsurveys.com/S/3F3A25652AFBB880.par
You can access the survey for the special status associations here: https://www.webropolsurveys.com/S/E8CA249F117624D0.par

More information and questions regarding the project:

Elina Nieminen
Project Coordinator
elina.nieminen(a)ayy.fi
tel. 0406819612


2. AYY service questionnaire 2018 to be passed on to all members
Welcome to answering the AYY service questionnaire! The Student Union produces many different services for its members, such as community, housing and sports services. This questionnaire will help us find out our members’ opinions and experiences of their necessity and quality and the related communication. The questionnaire will produce useful information to support the operational development of both the Student Union and the University.

You can access the questionnaire here: https://my.surveypal.com/AYY-n-palvelukysely-2018-AYY

The research is conducted by the Research Foundation for Studies and Education Otus. For more information on the research, please contact Otus researcher Rasmus Reinikainen (rasmus.reinikainen(at)otus.fi).

Filling in the questionnaire will take about 20 minutes and can be done until Monday 1 Oct. Lots will be drawn from among all respondents for the lucky winners of ten cinema tickets and one free rental space use (excluding Servin mökki or Rantasauna). The winners will be notified personally. The contact details you leave for the raffle will not be connected to your answers.

With autumnal greetings on behalf of the whole AYY,
Noora Vänttinen, AYY Chair of the Board

 

3. Member lists of Special Status Associations available from AYY
All Special Status Associations whose membership fee has been payable via Oodi in connection with the AYY membership fee can request their member lists from AYY.

The member list includes the members’ names, home municipalities and email addresses. More information about data disclosure can be found in AYY’s member register’s data protection statement at http://rekisterit.ayy.fi/tietosuojaselosteet/jasenrekisteri.pdf (in Finnish). The data will not be disclosed by email but must be collected either in printed form or loaded onto a personal memory drive. Agree on a pick-up time by contacting either AYY’s IT Support (tietotekniikka (a) ayy.fi) or Administrative and HR Manager (johanna.pietilainen (a) ayy.fi)!

Receiving the membership fees from AYY:
The first part of Special Status Associations’ membership fees paid in connection with the annual enrolment were paid out towards the end of August, and the remaining membership fees for this autumn will be paid out during October at the latest.

 

4. Not Cool! – Everyone can interfere with inappropriate behaviour
AYY has started the Not Cool! campaign, which aims to encourage everyone to recognise and interfere with inappropriate behaviour.

In the beginning of autumn, it’s good to think about harassment in general in your own student association. Do we invite everyone to join in on an equal basis? Are we using practices that someone might find discriminatory? Should we create rules or procedures that would prevent harassment and make our community more equal?

If necessary, AYY can provide you with information and support you in enhancing the equality of your activities. You can also grab a campaign poster for your association facilities from the top of the post boxes at AYY’s Central office. Read more about the campaign from the AYY website: https://ayy.fi/en/notcool #notcool

 

5. Third application round of TTE Fund for 2018 is open!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

6. New Aalto International discussion group
The Facebook group Aalto International is now also on Telegram to serve the same purpose, and you can join the group here: t.me/@aaltointernational. The group is for discussion and publicity of activities and events among the Aalto University student community. The group is moderated by AYY as an informal communications channel, and the language of the group is English. Don’t forget the official channels on Facebook: @ylioppilaskunta & Instagram and Twitter: @ayy_fi.

See you in the Telegram group – don’t hesitate to come up with your thoughts @aaltointernational!

If you have any questions, concerns or ideas about internationalisation, get in touch with our specialist Rosa Väisänen (rosa.vaisanen(a)ayy.fi,  050 527 2401).

 

7. AYY: Advocacy now also on Telegram
Does basic income evoke emotions in you, but you don’t know who to share them with? Would you like to bounce around thoughts on open data systems, but your roommate is sick of listening to you? That’s alright, the AYY: Advocacy discussion channel can now be found on the Telegram instant messaging service, too!

AYY: Advocacy is an unofficial and independent platform for advocacy-related discussion and activity at Aalto, in Finland and around the world. Joining the community does not bind you to anything, and you don’t need to be a Student Representative or even an Aalto student to join.

The channel can be found at t.me/AYYadvocacy

More information from Advocacy and Communications Manager Heikki Isotalo, heikki.isotalo(at)ayy.fi.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 38/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 38/2018

The Not Cool campaign has started. Might it be time to talk about equality in your association, too, and think about your practices (item 1)? Please also note the new Telegram groups for discussion on international matters and advocacy (items 3 and 4).


Upcoming events and important dates for associations
17 Sept: Polyteekkari Museum’s guide recruitment evening (item 5)
30 Sept: Third application round of TTE Fund ends (item 7)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-
arwoisia/
, form in Finnish)
27 Nov: Save the date: association training in Finnish
28 Nov: Save the date: association training in Finnish
29 Nov: Save the date: association training in English

 

Contents of the newsletter
1. Not Cool! – Everyone can interfere with inappropriate behaviour
2. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
3. New Aalto International discussion group
4. AYY: Advocacy now also on Telegram
5. Polyteekkari Museum’s guide recruitment evening on Monday 17 Sept at 5 pm
6. Survey for associations coming on Wed 19 Sept
7. Third application round of TTE Fund for 2018 is open!

 

1. Not Cool! – Everyone can interfere with inappropriate behaviour
AYY has started the Not Cool! campaign, which aims to encourage everyone to recognise and interfere with inappropriate behaviour.

In the beginning of autumn, it’s good to think about harassment in general in your own student association. Do we invite everyone to join in on an equal basis? Are we using practices that someone might find discriminatory? Should we create rules or procedures that would prevent harassment and make our community more equal?

If necessary, AYY can provide you with information and support you in enhancing the equality of your activities. You can also grab a campaign poster for your association facilities from the top of the post boxes at AYY’s Central office. Read more about the campaign from the AYY website: https://ayy.fi/en/notcool #notcool

 

2. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
Aalto University Student Union has two Harassment contact persons, a man and a woman, who are AYY employees. The Harassment contact persons can be contacted if an AYY member has experienced or encountered harassment within the University community, or if your association wants help with the prevention of harassment.

The Harassment contact persons offer help with identifying harassment and provide counselling, conversational help and, if necessary, assistance in resolving the situation. If necessary, the person asking for advice is directed to other services or to contact the authorities or University staff, if this is deemed necessary and the person so wishes.

All contacts are confidential, and their content is not collected by the Student Union or communicated to anyone without the consent of the person making contact.

Harassment contact person Lauri Jurvanen hairinta-mies(a)ayy.fi tel. 050 520 9438
Harassment contact person Minna Mäkitalo hairinta-nainen(a)ayy.fi tel. 050 520 9438

The Harassment contact persons will help regardless of whether harassment has been experienced during the Student Union’s or associations’ activities or during teaching. Harassment or inappropriate behaviour can manifest itself as verbal or non-verbal insults, unwanted physical contact, threatening, unwanted contact, being left out of the community or otherwise as inappropriate complications in participating in it. The experience of harassment is subjective, so what is offensive and distressing and qualifies as harassment varies from one person to another, meaning that the most important thing is how the person making contact personally experiences the situation.

Don’t hesitate to make contact if you suspect that you have encountered harassment and need help.

Best Wishes, Harassment contact persons Minna & Lauri


3. New Aalto International discussion group
The Facebook group Aalto International is now also on Telegram to serve the same purpose, and you can join the group here: http://t.me/aaltointernational. The group is for discussion and publicity of activities and events among the Aalto University student community. The group is moderated by AYY as an informal communications channel, and the language of the group is English. Don’t forget the official channels on Facebook: @ylioppilaskunta & Instagram and Twitter: @ayy_fi.

See you in the Telegram group – don’t hesitate to come up with your thoughts @aaltointernational!

If you have any questions, concerns or ideas about internationalisation, get in touch with our specialist Rosa Väisänen (rosa.vaisanen(a)ayy.fi,  050 527 2401).


4. AYY: Advocacy now also on Telegram
Does basic income evoke emotions in you, but you don’t know who to share them with? Would you like to bounce around thoughts on open data systems, but your roommate is sick of listening to you? That’s alright, the AYY: Advocacy discussion channel can now be found on the Telegram instant messaging service, too!

AYY: Advocacy is an unofficial and independent platform for advocacy-related discussion and activity at Aalto, in Finland and around the world. Joining the community does not bind you to anything, and you don’t need to be a Student Representative or even an Aalto student to join.

The channel can be found at t.me/AYYadvocacy

More information from Advocacy and Communications Manager Heikki Isotalo, heikki.isotalo(at)ayy.fi.

 

5. Polyteekkari Museum’s guide recruitment evening on Monday 17 Sept at 5 pm
Are you all upset because you’re not a Polyteekkari Museum guide yet? Not to worry, do what Henri did and become a guide to regain those twinkly eyes. Come to the museum on Monday 17 Sept at 5 pm with a couple of hours spare and get to know the life and soul of a guide. All are welcome, regardless of study field or stage – we’ll be expecting you!

You can ask for more information by email at intendentti(a)ayy.fi.

 

6. Survey for associations coming on Wed 19 Sept
Project Coordinator for community and organisational structures Elina Nieminen has started work at the Aalto University Student Union’s Central office in the beginning of August, and her job is to conduct surveys, interviews and conversations to figure out how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals even better than before.

The project kicks off with a survey that will be sent out to all associations on Wednesday 19 Sept 2018. You will have two weeks to answer the survey, so it’s worth reserving time from a meeting or other get-together now to come up with your answers, as each association is meant to only answer the survey once.

More information to follow next week! If you have questions about the project, email elina.nieminen(a)ayy.fi.

Get to know Project Coordinator Elina and her project better: https://ayy.fi/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/

 

7. Third application round of TTE Fund for 2018 is open!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 37/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 37/2018

Orientation week is almost over and done with! What a week it was, full of action and lots of new faces around campus. Next week features e.g. Stadisuunnistus and Aalto 10km/5km. Also, take a peek at item 1 and the info on adding events onto the AYY website.

Upcoming events and important dates for associations
11 Sept: Stadisuunnistus (https://www.facebook.com/events/265139937442162/)
16 Sept: Aalto 10km/5km (https://www.rantamaraton.fi/aalto-10km-ja-aalto-5km/in-english/)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (item 6 and https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish (item 3)
28 Nov: Save the date: association training in Finnish (item 3)
29 Nov: Save the date: association training in English (item 3)

Contents of the newsletter
1. Add your event onto the AYY website
2. Survey for associations coming on Wed 19 Sept!
3. Association training is reforming – Save the dates!
4. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
5. Come work at Lakinlaskijaiset!
6. Nominate new honorary members for the Guild of the Round Table

 

1. Add your event onto the AYY website
How can I get more members or participants in my association’s events? The Aalto University Student Union website has an events calendar, in which all associations operating within AYY can advertise their events that are open to all. Now is a good time to add this autumn’s events on there and potentially find new people interested to join your activities. The events added on AYY’s calendar will also make it onto the events listing in the weekly newsletter, spreading the word to all AYY members.

How can I add my event? Each association operating within AYY has their own username and password for the AYY website. You can log in at https://ayy.fi/wp-login.php and restore a missing password at https://ayy.fi/wp-login.php?action=lostpassword. Events are added in the “Events” section in the left-hand sidebar. The website will be renewed around New Year’s, so you should only add events for this autumn.

Additionally, you can advertise your event on Facebook in the AYY Events group: https://www.facebook.com/groups/AYYEvents/

Any questions? Please contact jarjestoasiat(a)ayy.fi.

 

2. Survey for associations coming on Wed 19 Sept!
Project Coordinator for community and organisational structures Elina Nieminen has started work at the Aalto University Student Union’s Central office in the beginning of August, and her job is to conduct surveys, interviews and conversations to figure out how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals even better than before.

The project kicks off with a survey that will be sent out to all associations on Wednesday 19 Sept 2018. You will have two weeks to answer the survey, so it’s worth reserving time from a meeting or other get-together now to come up with your answers, as each association is meant to only answer the survey once. More information to follow! If you have questions about the project, email elina.nieminen(a)ayy.fi.

Get to know Project Coordinator Elina and her project better: https://ayy.fi/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/


3. Association training is reforming – Save the dates!
Association training is reforming! This year, the training in Finnish takes place over two days, on Tuesday 27 Nov and Wednesday 28 Nov. One of the days offers the basics of association activities for all newcomers, and the other day offers experienced members deeper training on current themes. An English-language training on the basics is organised on Thursday 29 Nov.

Save these dates in your calendar now! More information and registration details will follow in the association newsletter later in the autumn.

There’s still time to suggest themes you consider important for the training: jarjestoasiat(a)ayy.fi

 

4. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
Aalto University Student Union has two Harassment contact persons, a man and a woman, who are AYY employees. The Harassment contact persons can be contacted if an AYY member has experienced or encountered harassment within the University community, or if your association wants help with the prevention of harassment.

The Harassment contact persons offer help with identifying harassment and provide counselling, conversational help and, if necessary, assistance in resolving the situation. If necessary, the person asking for advice is directed to other services or to contact the authorities or University staff, if this is deemed necessary and the person so wishes.

All contacts are confidential, and their content is not collected by the Student Union or communicated to anyone without the consent of the person making contact.

Harassment contact person Lauri Jurvanen hairinta-mies(a)ayy.fi tel. 050 520 9438
Harassment contact person Minna Mäkitalo hairinta-nainen(a)ayy.fi tel. 050 520 9438

The Harassment contact persons will help regardless of whether harassment has been experienced during the Student Union’s or associations’ activities or during teaching. Harassment or inappropriate behaviour can manifest itself as verbal or non-verbal insults, unwanted physical contact, threatening, unwanted contact, being left out of the community or otherwise as inappropriate complications in participating in it. The experience of harassment is subjective, so what is offensive and distressing and qualifies as harassment varies from one person to another, meaning that the most important thing is how the person making contact personally experiences the situation.

Don’t hesitate to make contact if you suspect that you or someone you know have been harassed and need help. Next week, AYY is starting a related campaign called Not Cool!, which can be followed at https://ayy.fi/notcool.

Best Wishes, Harassment contact persons Minna & Lauri

 

5. Come work at Lakinlaskijaiset!

The Party Committee invites everyone interested in volunteering at AYY to participate in creating the party! The volunteer sign-up is open right now at https://lomake.ayy.fi/jtmk/mene-toihin/. You can choose your volunteer task from 9 different categories (ticket sales, security, logistics, etc.). Work benefits include the legendary volunteer afterparty, VIP tickets to Lakinlaskijaiset, an overall badge, a thank-you party and, of course, one of the two work points required for the exclusive pink ribbon.

With regards,
Suvi Rantamäki
Lakinlaskijaiset Director

Teekkari Section 2018
+358442043212
suvi.rantamaki(a)ayy.fi

 

6. Nominate new honorary members for the Guild of the Round Table
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 36/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 36/2018

You can now make a nomination for this year’s Aalto Athlete (item 4) or for new honorary members of the Guild of the Round Tower (item 5). If your event needs tableware, check out the Campus Section’s tips (item 6). Also, save the new dates of association training in your calendar (item 1). Good luck for the orientation week, and see you at the Aalto Party!

Upcoming events and important dates for associations
31 Aug: Registration for the Otaniemi Night of Arts ends today (https://otaniemenyo.fi/ilmottaudu.html)
2 Sept: Registration for Stadisuunnistus ends the day after tomorrow (item 3; direct link to registration)
4 Sept: Otasuunnistus
5 Sept: Aalto Party and Aalto Afterparty
5 Sept: Nomination for this year’s Aalto Athlete ends (item 4; direct link to form)
6 Sept: Otasuunnistus
11 Sept: Stadisuunnistus
16 Sept: Aalto 10km/5km (https://www.rantamaraton.fi/aalto-10km-ja-aalto-5km/in-english/)
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (item 5; form in Finnish)
27 Nov: Save the date: association training in Finnish (item 1)
28 Nov: Save the date: association training in Finnish (item 1)
29 Nov: Save the date: association training in English (item 1)

 

Contents of the newsletter
1. Association training is reforming – Save the dates!
2. Renovations of rental spaces are progressing on schedule
3. Last chance to register for setting up a checkpoint at Stadisuunnistus on 11 Sept
4. Nominate a candidate for Aalto Athlete 2018
5. Nominate new honorary members for the Guild of the Round Table
6. Tableware rental for associations within AYY

 

1. Association training is reforming – Save the dates!
Association training is reforming! This year, the training in Finnish takes place over two days, on Tuesday 27 Nov and Wednesday 28 Nov. One of the days offers the basics of association activities for all newcomers, and the other day offers experienced members deeper training on current themes. An English-language training on the basics is organised on Thursday 29 Nov.

Save these dates in your calendar now! More information and registration details will follow in the association newsletter later in the autumn.

There’s still time to suggest themes you consider important for the training: jarjestoasiat(a)ayy.fi

 

2. Renovations of rental spaces are on schedule
The renovations of the residential buildings of Jämeräntaival 3, 5 and 7 in Otaniemi are progressing as planned and the project is already halfway through its schedule. The renovations are also affecting many rental spaces and associations’ club and storage spaces located on said premises.

The following rental spaces are currently under renovation: Gorsu, the Living room of the Teekkari Village, the Tatami hall and the Multi-facility hall. According to the tentative schedule, Gorsu, the Living room and the Tatami hall can once again be rented from 6 Jan 2019 onwards. In case one of the spaces is completed before this, we’ll open the reservation calendar earlier and announce the fact on the website and in the association newsletter. The completion time of the Multi-facility hall will become clearer at the end of 2018.

In December, the renovations will take over the Rooftop sauna, the Game room, the Sitsi kitchen and the Takka cabinet. The tenancy agreements of the associations’ club and storage spaces will be terminated at least three (3) months before the start of renovations.

The renovations are causing various challenges for both associations and events organisers, but as a reward for their patience, they have more functional and comfortable premises than ever to look forward to. If you have questions or comments about AYY’s rental spaces or their renovations, you can email the facilities sector at tilat(at)ayy.fi.

 

3. Last chance to register for setting up a checkpoint at Stadisuunnistus on 11 Sept
There’s life outside Otaniemi as well!

In order to offer the freshmen a chance to get to know The Eastern Harbour City (in some cultures also known as Helsinki), we organise an event called Stadisuunnistus on Tuesday 11 Sept. Stadisuunnistus is a checkpoint crawl in central Helsinki, and the event starts at 6 pm at the Senate Square. The checkpoints are open from 6 pm to 9.30 pm, and the afterparty starts at 9 pm at Nightclub Capital in the centre of Helsinki (Fredrikinkatu 51).

You can register your checkpoint here by Sunday 2 Sept:
https://lomake.ayy.fi/teekkarijaosto/stadisuunnistuksen-rastit-checkpoints-for-stadisuunnistus-2018/

If you have any questions, don’t hesitate to ask!

Noora Salminen
Freshman Major
Aalto University Student Union AYY
+358 50 4687157 | noora.salminen(a)ayy.fi

 

4. Nominate a candidate for Aalto Athlete 2018
Hello, Aalto people!

It’s now time to nominate a fellow student who you think deserves to be rewarded as the Aalto Athlete of 2018. The criteria for winning include sports achievements at national or international level, academic performance, and fair and honest participation in the community.

Click here to nominate: https://lomake.ayy.fi/liikunta/ehdota-vuoden-aalto-urheilijaa-2018-nominera-aalto-athlete-2018-nominate-for-aalto-athlete-2018/

So remember to give good reasoning for your nomination! The form will be closed on 5 Sept 2018 at 11.59 pm. The award will be presented at the Aalto 10km/5km event on 16 Sept 2018.

More information from lauri.seppalainen [at] ayy.fi

 

5. Nominate new honorary members for the Guild of the Round Table
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on PTK is available at http://ptk.ayy.fi/ (in Finnish).

 


6. Tableware rental for associations within AYY
AYY promotes ecology, and one way to reduce unnecessary waste is to use less disposable tableware at events. In the Otaranta club room, there’s a set of dishes that can be used by anyone renting the space. The other rental spaces have less tableware, but there are rental opportunities that include e.g. delivery to site and returning the dishes unwashed. Jalostajat and Astiva have inexpensive offers for associations within AYY, the details of which are listed below:

Jalostajat:

The Otaniemi refinement club Jalostajat rents dinnerware for 220 people flexibly and inexpensively to groups operating in Otaniemi! Delivery within the Otaniemi area is free of charge, and its cost to external locations will be decided separately depending on the distance. Additionally, the price includes dishwashing, so the dishes can be returned unwashed! The tableware can be rented by email at astiasto(a)jalostajat.fi, and we’re also happy to answer any questions about the tableware.

Astiva:
– agreement is open-ended, excluding high school graduation week in the spring
– discount always at least 20%; the earlier you book, the more room we have -> the bigger the discount
– orders need to be made at least 2 weeks beforehand (depending on availability)
– specified quantities only need to be given (for weekend events) on the previous Monday
– delivery to the Otaniemi area free of charge Mon–Fri at 9 am–3 pm
– deliveries / pickups at Smökki don’t require anyone to be present, we have a key
– dishwashing is always included in the price, so dishes can be returned unwashed
– payment must be made within 7 days of pickup day, card payment also possible when necessary
– good offers are also available for private parties of AYY members

You’ll get the discount if you send your order directly to astiva(a)astiva.fi and mention that it’s for an association within AYY. On the website, you can get the discount by entering the code “AYY2018” when making the order.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 35/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 35/2018

Please note that this week is your last chance to sign up for many of the autumn’s events. Check the dates below and make sure your association can be seen at the Aalto Party, Otasuunnistus and the Otaniemi Night of Arts!

 

Upcoming events and important dates for associations

26 Aug: Registration for the Aalto Party ends (item 3; direct link to registration https://www.webropolsurveys.com/S/AF1079CEEC58CE56.par)
26 Aug: Registration for Otasuunnistus ends (item 4; direct link to registration https://lomake.ayy.fi/teekkarijaosto/otasuunnistuksen-rastit-checkpoints-for-otasuunnistus-2018/)
31 Aug: Registration for the Otaniemi Night of Arts ends (item 1; direct link to registration https://forms.office.com/Pages/ResponsePage.aspx?id=0377CHYR0EKKo6ccnH8gelqUeg23k_tBmr4Tl7IOrOVUMU82N1VDTUE5NUpIWUhPSzBVV0VFODZVRS4u
2 Sept: Registration for Stadisunnistus ends (item 5; direct link to registration https://lomake.ayy.fi/teekkarijaosto/stadisuunnistuksen-rastit-checkpoints-for-stadisuunnistus-2018/)
4 Sept: Otasuunnistus
5 Sept: Aalto Party (http://www.aalto.fi/en/current/events/2018-06-19-010/)
6 Sept: Otasuunnistus
11 Sept: Stadisuunnistus
15 Sept: Aalto 10km/5km (https://www.rantamaraton.fi/aalto-10km-ja-aalto-5km/in-english/)
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
29 Oct–3 Nov: Elossa film festival

 

Contents of the newsletter

  1. Otaniemi Night of Arts on 6 Oct – there’s still time to register your event
  2. Participate in the Aalto Party stage show
  3. Last chance to register for showcasing your association at the Aalto Party on 5 Sept
  4. Last chance to register for setting up a checkpoint at Otasuunnistus on 4 and 6 Sept
  5. Set up a checkpoint for Stadisuunnistus on 11 Sept
  6. Nominate a candidate for Aalto Athlete 2018
  7. ECTS credits for student actives

 

1. Otaniemi Night of Arts on 6 Oct – there’s still time to register your event

The Otaniemi Night of Arts is a free and interartistic campus festival, organised for the first time on Saturday 6 Oct as part of AYY’s Year of Arts.

At the Otaniemi Night of Arts, all willing Aalto students and student organisations have a chance to organise an artistic and creative event of their own choosing. You can register as a subevent organiser until 31 Aug at https://forms.office.com/Pages/ResponsePage.aspx?id=0377CHYR0EKKo6ccnH8gelqUeg23k_tBmr4Tl7IOrOVUMU82N1VDTUE5NUpIWUhPSzBVV0VFODZVRS4u

More information at http://otanieminightofarts.fi/

 

2. Participate in the Aalto Party stage show

Hello, association members! Would your association like to take itself to a whole new level? Are you up for carrying out a bedazzling stage show, a comedic spot of entertainment, a mind-blowing project publication or a marketing spectacle in front of all your fellow students?

At the Aalto Party on 5 Sept, associations are given the opportunity to take over the giant stage with their unique programme and to stand out among all the other associations present.

Register for a slot by sending a short description, preferred timing (between 4 and 7.30 pm) and duration of your programme to konsta.huuki@ayy.fi. There are only a limited number of slots!

 

3. Last chance to register for showcasing your association at the Aalto Party on 5 Sept

The Aalto Party takes place on 5 September 2018 at Alvarin aukio, Otaniemi at 4–8 pm. We welcome all associations, sections, guilds, etc. with an Aalto background to introduce themselves at the Aalto Party.

Why?
Showcase your association and acquaint yourself with the Aalto community! Come up with some activities for the Aalto Party so you can tell people about yourselves, make new friends and liven up the Party!

The Aalto Party brings together students and staff to celebrate the beginning of the new academic year. The yearly number of visitors is around 3 500 and growing each year.

How?
Register your association for participation using this form by Sunday 26 August: https://www.webropolsurveys.com/S/AF1079CEEC58CE56.par

All you need is to be an association within AYY and able to organise activities that the Party guests can participate in, and also able to keep things in hand in general!

We will support your programme with 70 €, as long as you register your association and activities in advance and are accepted as part of the Aalto Party.

When?
5 September 2018. Association registration by Sunday 26 August.

For further information, please contact tarja.peltoniemi(a)aalto.fi, 050 53 23 817. Welcome!

 

4. Last chance to register for setting up a checkpoint at Otasuunnistus on 4 and 6 Sept

Orientation week will be here soon and so will Otasuunnistus. I welcome your organisation to participate in Otasuunnistus on both Tuesday 4 September and Thursday 6 September. At your checkpoint, you can give the freshmen small tasks and reward them with points.  The checkpoints are open from 5 pm to 10 pm, and the afterparty commences in Smökki at 9.30 pm. You can register your checkpoint until 26 August via this link:

https://lomake.ayy.fi/teekkarijaosto/otasuunnistuksen-rastit-checkpoints-for-otasuunnistus-2018/

If you have any questions, don’t hesitate to ask!

Noora Salminen
Freshman Major
Aalto University Student Union AYY
+358 50 4687157 | noora.salminen(a)ayy.fi

 

5. Set up a checkpoint for Stadisuunnistus on 11 Sept

There’s life outside Otaniemi as well!

In order to offer the freshmen a chance to get to know The Eastern Harbour City (in some cultures also known as Helsinki), we organise an event called Stadisuunnistus on Tuesday 11 Sept. Stadisuunnistus is a checkpoint crawl in central Helsinki, and the event starts at 6 pm at the Senate Square. The checkpoints are open from 6 pm to 9.30 pm, and the afterparty starts at 9 pm at Nightclub Capital in the centre of Helsinki (Fredrikinkatu 51).

You can register your checkpoint here by Sunday 2 Sept:
https://lomake.ayy.fi/teekkarijaosto/stadisuunnistuksen-rastit-checkpoints-for-stadisuunnistus-2018/

If you have any questions, don’t hesitate to ask!

Noora Salminen
Freshman Major
Aalto University Student Union AYY
+358 50 4687157 | noora.salminen(a)ayy.fi

 

6. Nominate a candidate for Aalto Athlete 2018

Hello, Aalto people!

It’s now time to nominate a fellow student who you think deserves to be rewarded as the Aalto Athlete of 2018. The criteria for winning include sports achievements at national or international level, academic performance, and fair and honest participation in the community.

Click here to nominate: https://lomake.ayy.fi/liikunta/ehdota-vuoden-aalto-urheilijaa-2018-nominera-aalto-athlete-2018-nominate-for-aalto-athlete-2018/

So remember to give good reasoning for your nomination! The form will be closed on 5 Sept 2018 at 11.59 pm. The award will be presented at the Aalto 10km/5km event on 16 Sept 2018.

More information from lauri.seppalainen [at] ayy.fi

 

7. ECTS credits for student actives

Hello, active students!

Have you worked actively in the Aalto University Student Union (in a section, for example), in an association operating within AYY (as a board member or an officer), or in the University as a student representative in administration in 2017? You can gain study credits for it.

The course (3 credits) includes writing a reflection report on what you have learned in the task and participation in a peer learning seminar.

Click the link to see course details: https://mycourses.aalto.fi/course/view.php?id=19730 (in Finnish).

AYY has consistently emphasised the importance of organisational activity for the development of individual know-how, which is why we are happy that the Aalto University has decided to award study credits for students’ work in associations. For more information, please contact AYY’s educational policy expert, Minna Mäkitalo, who has contributed to the format of the course: minna.makitalo (a) ayy.fi.

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 34/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset


This is the AYY association newsletter for week 34/2018

We’ve survived the summer heat wave and it’s soon time to start thinking about the autumn ahead. The first association newsletter after the summer break is here! Sign up your association for at least the Aalto Party, Otasuunnistus and Stadisuunnistus (items 1, 2 and 3). Check also Elossa film festival (item 4).

Upcoming events and important dates for associations

19 Aug: Registration for the Elossa filmfestival ends (item 4; direct link)
26 Aug: Registration for the Aalto Party ends (item 1; direct link to registration)
26 Aug: Registration for Otasuunnistus ends (item 2; direct link to registration)
2 Sept: Registration for Stadisuunnistus ends (item 3; direct link to registration)
4 Sept: Otasuunnistus
5 Sept: Aalto Party (http://www.aalto.fi/en/current/events/2018-06-19-010/)
6 Sept: Otasuunnistus
11 Sept: Stadisuunnistus
15 Sept: Aalto 10km/5km (https://www.rantamaraton.fi/aalto-10km-ja-aalto-5km/in-english/)
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
29 Oct -3 Nov: Elossa film festival

Contents of the newsletter
1. Showcase your association at the Aalto Party!
2. Set up a checkpoint for Otasuunnistus on 4 and 6 Sept
3. Set up a checkpoint for Stadisuunnistus on 11 Sept
4. Come and take part in creating a film festival!
5. ECTS credits for student actives
6. AYY’s space survey

 

1. Showcase your association at the Aalto Party!
The Aalto Party takes place on 5 September 2018 at Alvarin aukio, Otaniemi at 4–8 pm. We welcome all associations, sections, guilds, etc. with an Aalto background to introduce themselves at the Aalto Party.

Why?
Showcase your association and acquaint yourself with the Aalto community! Come up with some activities for the Aalto Party so you can tell people about yourselves, make new friends and liven up the Party!

The Aalto Party brings together students and staff to celebrate the beginning of the new academic year. The yearly number of visitors is around 3 500 and growing each year.

How?
Register your association for participation using this form by Sunday 26 August: https://www.webropolsurveys.com/S/AF1079CEEC58CE56.par

All you need is to be an association within AYY and able to organise activities that the Party guests can participate in, and also able to keep things in hand in general!

We will support your programme with 70 €, as long as you register your association and activities in advance and are accepted as part of the Aalto Party.

When?
5 September 2018. Association registration by Sunday 26 August.

For further information, please contact tarja.peltoniemi(a)aalto.fi, 050 53 23 817. Welcome!

 

2. Set up a checkpoint for Otasuunnistus on 4 and 6 Sept
Orientation week will be here soon and so will Otasuunnistus. I welcome your organisation to participate in Otasuunnistus on both Tuesday 4 September and Thursday 6 September. At your checkpoint, you can give the freshmen small tasks and reward them with points. The checkpoints are open from 5 pm to 10 pm, and the afterparty commences in Smökki at 9.30 pm. You can register your checkpoint until 26 August via this link:

https://lomake.ayy.fi/teekkarijaosto/otasuunnistuksen-rastit-checkpoints-for-otasuunnistus-2018/

If you have any questions, don’t hesitate to ask!

Noora Salminen
Freshman Major
Aalto University Student Union AYY
+358 50 4687157 | noora.salminen(a)ayy.fi

 

3. Set up a checkpoint for Stadisuunnistus on 11 Sept
In order to offer the freshmen a chance to get to know The Eastern Harbour City (in some cultures also known as Helsinki), we organize an event called Stadisuunnistus on Tuesday September 11th. Stadisuunnistus is a checkpoint crawl in the center of Helsinki, and the event starts at 6PM at the Senate Square. The checkpoints are open from 6PM to 9:30PM, and the afterparty starts at 9PM at Nightclub Capital in the center of Helsinki (Fredrikinkatu 51).

You can register your checkpoint here (deadline Sunday September 2nd):
https://lomake.ayy.fi/teekkarijaosto/stadisuunnistuksen-rastit-checkpoints-for-stadisuunnistus-2018/

If you have any questions, don’t hesitate to ask!

Noora Salminen
Freshman Major
Aalto University Student Union AYY
+358 50 4687157 | noora.salminen(a)ayy.fi

 

4. Come and take part in creating a film festival!
As a part of AYYs the Year of Arts, we will experience Elossa festival. Elossa is a film festival curated by students and student groups, and we would like to see students from all of Aalto’s schools and student communities take part in planning the festival. The festival will be held between the 29th of October and the 3rd of November at Kino Tapiola and Kino Sheryl.

You can sign in and participate on making the festival program until Sun 19th of Aug before midnight. Be quick and read more: https://ayy.fi/en/blog/2018/08/13/come-and-take-part-in-creating-a-film-festival/

 

5. ECTS credits for student actives
Hello, active students!

Have you worked actively in the Aalto University Student Union (in a section, for example), in an association operating within AYY (as a board member or an officer), or in the University as a student representative in administration in 2017? You can gain study credits for it.

The course (3 credits) includes writing a reflection report on what you have learned in the task and participation in a peer learning seminar.

Click the link to see course details: https://mycourses.aalto.fi/course/view.php?id=19730 (in Finnish).

AYY has consistently emphasised the importance of organisational activity for the development of individual know-how, which is why we are happy that the Aalto University has decided to award study credits for students’ work in associations. For more information, please contact AYY’s educational policy expert, Minna Mäkitalo, who has contributed to the format of the course: minna.makitalo (a) ayy.fi.

 

6. AYY’s space survey
Thank you for the valuable feedback and opinions to all the associations that took the survey on AYY’s spaces! The prize (free use of an AYY rentable space) went to OUBS ry. The winner has received instructions on how to redeem their prize via email.

Best regards,
Noora Tanska

Member of the board: Associations, Council of Special Status Associations and Student Centre
Aalto University Student Union (AYY)
+358 40 656 9557

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi