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AYY is looking for a Secretary of Member Services!

Aalto University Student Union AYY is the advocacy and service organisation of nearly 15 000 students. Altogether, AYY employs around 50 people and has dozens of volunteers and organisations operating within it. AYY is a young and innovative operator in the student union field that enables people to bring their ideas into life and to create new things. As a working environment, AYY is youthful and very flexible. 

We are currently looking for a Secretary of Member Services to join our team

AYY’s services office, located in Otaniemi, Espoo, assists members in different matters relating to membership and the Student Union’s services. As Secretary of Member Services, you are an important part of the team doing its share for realising the vision of our Student Union: AYY – The best student’s life in the world.

The duties of the Secretary include customer service (electronically, by phone and in person), duties relating to invoicing and cashier services, controlling and developing the processes relating to rentable facilities, and otherwise supporting the office and the service operations.

Requirements from the applicant:

  • Customer service spirit and self-initiative
  • Strong team working skills and a positive outlook on development
  • Ability to withstand pressure and occasional flexibility in working hours
  • Specificity with numbers and papers
  • Mastering MS Office programmes
  • Fluent oral and written skills of Finnish and English

Aspects advantageous to the applicant:

  • Fluent oral and written skills of Swedish
  • Experience of customer service work

We offer you:

  • A permanent and full-time working relationship (37.5 weekly working hours)
  • A versatile and challenging position as part of an enthusiastic work community
  • A functional working environment in Otaniemi, with good transport connections
  • The possibility to apply for residence in the Student Union’s apartments in Espoo and Helsinki

Working at the Student Union requires enthusiasm, effective execution of decisions and occasional flexibility in working hours. A certain educational background is not required; instead, the deciding factor is aptitude for the position. You will be inducted to the position.

The work begins as mutually agreed as soon as a suitable person is found. The salary is determined by the collective labour agreement for student unions (salary class II, acknowledging also possible education and experience supplements).

We will be contacting the recommenders of the proceeding applicants during the application process. Please add the contact details of your recommenders to your CV or application when applying.

Freely formatted applications with CVs should be sent to rekrytointi(at)ayy.fi by Mon 12 Nov 2018 at 4pm. You will be notified of the receipt of your application. Interviews are intended to take place in weeks 46-47, and applicants will be notified of the selection as soon afterwards as possible.

More information on the position is available from Service Manager Riitu Nuutinen, riitu.nuutinen(at)ayy.fi or tel. 050 520 9450 (Fri 2 Nov at 10-12 noon and Tue 6 Nov at 2–4 pm).

Learn about our operations at www.ayy.fi/en. AYY emphasises equality and diversity in its operations. We are hoping for applicants with different backgrounds and genders.

AYY is searching for a designer for the web training module for student representatives in administration

Assignment

AYY is searching for a project worker/workers to design the web training model for training student representatives in administration (hallopeds) at the Aalto University. The assignment includes designing the training module, including but not limited to the following subjects: Technical meeting equipment and appliances, Aalto decision-making, yearly clock, development of studies (e.g. pedagogics, feedback, course material), teaching planning development, student admissions, and legislation regarding studies and lobbying.

Successfully completing the assignment requires knowledge in project working and pedagogics, studying at a higher learning institution and experience in student advocacy, a strong knowledge of Aalto as a university environment, understanding the Administrative Procedure Act and good management, and a clear and concise knowledge of oral and written Finnish along with a good knowledge of oral English. Swedish is seen as a plus.

A more detailed call for applications in Finnish can be found at https://ayy.fi/blog/2018/06/26/ayy-etsii-hallinnon-opiskelijaedustajien-verkkokoulutuskokonaisuuden-suunnittelijaa/.

Searching for a graphic designer for the hottest project of the fall

Permission to go crazy, granted! We are searching for an Aalto graphic designer or graphic design student to create the visual outlook for the cross-artistic campus festival Otaniemi Night of Arts, coming up in October.

The designer will create the program booklet, poster, logo, Facebook banner and web page graphics. The Night of Otaniemi is a part of AYY’s Year of Art, and there are possibilities for employment in follow-up projects after the conclusion of the festival.

You are who we seek if:

  • you can handle creating both printed and digital material
  • have a good imagination
  • are bold with the use of colours
  • you can think ”outside the box”

The task is remunerated with a sum of 800€ with an income tax card or 1050€ if invoiced.

Send an application with work examples to tero.uuttana@ayy.fi no later than 1st of July, 23:59.

The Aalto University Student Union is looking for interns!

The Aalto University Student Union is a dynamic service and advocacy organization that represents 15 000 students. Now you have the opportunity to work with us and show us your skills! AYY is looking for 1 to 3 interns for a variety of tasks.

 

Possible tasks

Organizational development intern

Your duties include various support tasks related to organizational development and well-being at work. You will work closely with the Financial Director, Secretary General and HR Manager of the Student Union. One of your most significant tasks will be contributing to the quality manual of the Student Union.

Automation intern

During your internship, you will examine what functions could be automated at AYY. Previous ideas related to automation have concerned e.g. the compilation and distribution of the weekly newsletter, the process of granting operating grants, and the general distribution of information within the Student Union.

Project funding intern

There are various funding channels for many associations and public entities, but the processes for obtaining funding are complex. As an intern, your task will be to look into different project sponsors and consider which of them would be suitable partners for the Student Union.

Voluntary activity intern

A lot of voluntary work is conducted within the Student Union and the Aalto Community. During your internship, you will investigate what kind of support the volunteers need to succeed in their tasks. You will also consider how this support could be organized in such a way that the acquired knowledge could be recognized as part of the studies.

Service design intern

Service design could be applied to several of the Student Union’s projects this year. Two of the most significant of these are AYY’s student center project and the Student Union website update. Other potential future development targets include a survey regarding member satisfaction and enhancing customer understanding. Service design could also be utilized in many other areas.

Data analytics intern

Collecting and analyzing data is currently a growing trend in every company, but the issue has not been discussed in much detail from the Student Union’s point of view. During your internship, you will have the chance to interview the organization extensively and think about what kind of data we would need to support our own operations and how it could benefit us.

Communications intern

As a communications intern, you will be able to try out new communication tools and ways to better reach out to the members and stakeholder groups of the Student Union.

Intern to promote student well-being

One of the main themes of the Student Union and the University in 2018 is the well-being of students. During your internship, you will investigate and implement various measures to improve student well-being in the long run.

Intern for the archives

As an intern for the archives, you will find out more about the statutory archiving tasks in public administration and develop our archiving operations.

Is the list missing a task that you would be particularly good at? Tell us about it and how it would benefit AYY!

 

Who can apply?

It is important that the internship is related to the intern’s studies. You will receive pay for the internship, and we hope that the intern can apply for an internship support granted by their school. For more information about the internship support for Aalto University students, please visit: https://into.aalto.fi/display/ficareerweb/Harjoittelu+ja+harjoittelun+apurahat

Non-Aalto students from other higher education institutions can also apply for the internship.

Time of the internship

The internship lasts three months, and the more detailed duration can be agreed upon separately. The internship will take place between April and August, however. Depending on the content of the internship, it can be done for example between May and July or in May, June and August.

What we expect from the interns

  • Passion to create the best student’s life in the world within the Aalto community
  • Ability to comprehend wide-ranging issues
  • Good communication skills
  • Positive attitude towards development and teamwork
  • Fluent skills in English and Finnish, both oral and written

Application process

  1. Submit your application and CV as applicable to rekrytointi@ayy.fi.
  2. In your application, tell us what task you would like to undertake and why you want to intern with us.
  3. Also tell what time would suit you.

We will fill the vacancies as soon as we find the suitable candidates, so be quick!

 

The Aalto University Student Union (AYY) is a service and advocate association for nearly 15 000 students of the Aalto University. AYY employs about 40 people, and hundreds of volunteers and associations work within its sphere of influence. AYY is a young and innovative player in the student union field, one where you can implement your own ideas and create something new. As a working environment, AYY is young and very flexible. Offering affordable student housing near your place of study is a central member service of AYY. AYY owns about 2500 apartments, which are rented to AYY members. AYY focuses on equality and diversity in its actions. We hope to receive applicants from various different backgrounds and genders.

AYY is looking for a Housing Secretary!

Are you a person with initiative, customer service spirit and an interest in housing? Apply to be a part of AYY’s Member Services and Housing team!

The AYY Espoo service office in Otaniemi helps members in issues pertaining to housing. As the Housing Secretary, you are an important part of a team that does its part to make our Student Union’s vision a reality:

AYY – The best student living in the world.

The tasks of a Housing Secretary include:

  • customer service face to face, on the phone and online
  • handling apartment applications
  • drafting rental agreements
  • participating in developing housing services
  • in addition, you will participate in producing and developing other AYY member services and in communications pertaining to services.

You will be working with AYY’s own housing system Domo, which you will be trained to use.

What we expect:

  • Good customer service attitude and initiative
  • Experience on customer service
  • Good people skills
  • A positive attitude on development and teamwork
  • Occasional flexibility with working hours
  • Knowledge of MS Office
  • Fluency in Finnish and English, both oral and written

Considered as a bonus:

  • Fluency in Swedish, oral and/or written
  • Experience in real estate or the rental apartment business

What we offer:

  • Permanent and full-time work contract (weekly working hours 37.5)
  • A versatile and challenging position as a part of an enthusiastic work community
  • Good office spaces in Otaniemi, within good commuting routes and the West Metro, with an occasional option for working from home
  • An opportunity to apply for an apartment governed by the Student Union in Espoo or Helsinki

Working in the Student Union requires enthusiasm, effective execution of decisions and occasional flexibility in working hours. A certain, specific background of studies is not required; Suitability for the task is key. We will train you for the job.

Work starts immediately when the suitable person is found, according to the contract. The wages are based on the student union collective labor agreement (grade II, plus possible training and experience bonuses).

We will contact your recommenders during the applications process, so please include contact information for recommendations in your CV or application.

Please send your free-form applications no later than February 27th 2018 by 12:00 noon to rekrytointi(at)ayy.fi. We aim to organize the interviews during the 10th week of the year, and the announcement on hiring will be made as soon as possible after the interviews have concluded.

For more information on the task, please contact Service Manager Riitu Nuutinen, riitu.nuutinen(at)ayy.fi or via telephone, 050 520 9450 (Monday, February 12th between 13:00 and 15:00 and Thursday, February 22nd between 13:00 and 15:00).

Find out more about our activities at www.ayy.fi. AYY focuses on equality and diversity in its actions. We hope to receive applicants from various different backgrounds and genders.

The Aalto University Student Union (AYY) is a service and advocate association for nearly 15 000 students of the Aalto University. AYY employs about 50 people and dozens of volunteers and associations work within its sphere of influence. AYY is a young and innovative player in the student union field, one where you can implement your own ideas and create something new. As a working environment, AYY is young and very flexible. Offering affordable student housing near your place of study is a central member service of AYY. It owns about 2500 apartments, which are rented to AYY members.

AYY is searching for a Real Estate Specialist!

Type: Permanent, full-time
Work hours: 37,5 hours/week
Background: End of studies / Graduated
Location: Espoo
Starting date: As soon as possible, according to agreement
Application deadline extended: 18th of February 2018

AYY is searching for a Real Estate Specialist!

As a Real Estate Specialist, you will work as a part of the Real Estate Team, being in charge of contracting new buildings and maintaining our current buildings. The tasks of a Real Estate Specialist include influencing work on zoning projects, project work pertaining to construction, cooperation with AYY’s stakeholder groups, and supporting the Real Estate Team. The Real Estate Specialist works under the supervision of the Financial Director.

The Student Union has several significant new construction projects coming up – the construction of hundreds of new student apartments and the new student center – and these projects require new and enthusiastic know-how. You will do work with our Real Estate Strategy, which can be found here: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/23658567/2016_11_AYYn_asunnot_opiskelijan_kotina_EN.pdf

What we expect from the applicant:

  • Experience on real estate project activities.
  • Fluency in Finnish and English.

Seen as a bonus:

Professional training in the real estate field. You may be at the end of your studies or have already graduated.

What we offer:

  • Several opportunities in being involved in large projects, like the student center and the planned student housing buildings that will be built in Otakaari.
  • A chance to develop the Otaniemi campus together with the City of Espoo, the Aalto University and other stakeholders.
  • Option to apply for housing governed by the Student Union.
  • Functional and modern offices and an enthusiastic work community. The AYY central office is located in Otaniemi, Espoo, within good commuting routes.

We will contact the endorsers of the applicants during the process. Please add the personal contact information of your endorsers into your CV or application already during the application process.

Please send your free-form applications to https://apply.atalent.fi/ayy-kiinteistoasiantuntija-1-2018 (preferrably PDF) no later than the 18th of February, 2018. We aim to organize the interviews during weeks 8 and 9, and the announcement on hiring will be made as soon as possible after the interviews have concluded.

You may read more about AYY at: www.ayy.fi. For more information on the tasks, please contact Financial Director Reija Väätäinen, reija.vaatainen(at)ayy.fi or via telephone, 040 709 5900. For more information on the application process, please contact Recruitment Manager Anna Oikarinen, anna.oikarinen@atalent.fi, telephone 050 4155 345 (aTalent Recruiting)

The Aalto University Student Union (AYY) is a service and advocate association for nearly 15 000 students of the Aalto University. AYY employs about 50 people and dozens of volunteers and associations work within its sphere of influence. AYY is a young and innovative player in the student union field, one where you can implement your own ideas and create something new. As a working environment, AYY is young and very flexible. Offering affordable student housing near our members’ place of study is a central member service of AYY. AYY owns about 2500 apartments, which are rented to AYY members. The real estate team, situated at Otaniemi, helps members in questions and issues related to housing and in the rental of various kinds of facilities.