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Association newsletter for week 51/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 51/2018

The last weeks of the year are about to start. Take a peek at AYY’s brand-new Event Guide (item 1) and go empty your association’s post box (item 3). A big congrats to everyone awarded at the Hugo Gala (item 2)!


Upcoming events and important dates for associations
17 Dec: Futuretalks: Facing/Fading Frontiers https://ayy.fi/en/blog/events/futuretalks-facing-fading-frontiers/
18 Dec: Advance booking of rentable facilities for other 1st list associations (item 4, https://ayy.fi/en/blog/events/booking-session-tilakahmyt-for-associations-in-the-1st-list/)
31 Dec: Application to AYY Committees ends (item 9, ayy.fi/stop/en/)
15 Jan: Association training in Mikkeli

 

Contents of the newsletter

1. AYY’s guide for event organisers
2. Pioneers of the Aalto community awarded at the Hugo Gala
3. Emptying your association’s post box
4. Advance booking of AYY’s rentable facilities ongoing!
5. Group ticket sales for Teekkarispeksi now open – bring your association to watch our 30th anniversary performance for a discounted price!
6. Here you are – the new Association Guide!
7. Association training materials available now
8. Store traces of your association operations in history
9. Committee applications ongoing until 31 Dec

 

1. AYY’s guide for event organisers
The AYY Event Organiser Guide is finally ready! The Guide contains a huge spread of information all the way from event organisers’ legal obligations to an event safety checklist, equality and environmental issues, crisis communications, first aid instructions and many other guidelines important for event organisers. For now, the Guide can be read here, and early next year, we will get back to which parts of the new website the Guide will be added on.

Right now, you can find the Event Guide here, in the Association Guide’s Materials bank: https://yhdistysopas.ayy.fi/wp-content/uploads/sites/20/2018/12/Tapahtumaj%C3%A4rjest%C3%A4j%C3%A4n-opas.pdf (in Finnish)

 

2. Pioneers of the Aalto community awarded at the Hugo Gala
On Friday 7 Dec 2018, a diverse group of the Aalto community’s active operators were awarded in the first Hugo Gala in history. The Gala celebrated the Aalto community and its pioneers, but this time, we were not talking about individuals but bringing to the limelight the amazing accomplishments of the associations operating in the Aalto community.

During the autumn, AYY’s Community Section Aava collected nominations of parties deserving recognition. A huge number of suggestions was sent in, and in the end, seven awards were handed out. The plan is to make the Gala an annual tradition.

Awards handed out at the Hugo Gala on 7 Dec 2018:

Community Builder 2018: Radiodiodi
Internationality Innovator 2018: Polyteknikkojen partioklubi Teepakki ry
Aalto Community Bridgebuilder 2018: Hosts and Hostesses 2018
Paving the Way for the Aalto Community 2018: Aalto Beer Pong ry
Freshman Education Trailblazer 2018: Nuoret Designerit ry
Student Wellbeing Pathfinder 2018: Teekkariratsastajat ry
Interdisciplinary Pioneer 2018: Otanko ry

Read more about the Gala and its origins: https://ayy.fi/blog/2018/12/13/hugo-gaala-palkitsi-aalto-yhteison-pioneereja/ (in Finnish)


3. Emptying your association’s post box
Some of the associations have a post box at the AYY office that is full to the brim. These post boxes should be emptied before Christmas as otherwise there is nowhere to put the new post. Some associations have not picked up their post all year, so now is high time to grab your bank statements, for example, for safekeeping.

In case you don’t know if your association has a post box, make sure to come by! The AYY office is located upstairs at Otakaari 11, and we are open daily at 12 noon–4 pm. The Service Office will close for the Christmas break on Friday 21 Dec and open its doors again on 2 Jan 2019.

 

4. Advance booking of AYY’s rentable facilities ongoing!
The advance booking of AYY’s rentable facilities, also known as tilakähmyt, are done and dusted for special status associations, and now is the turn of other associations in the first list. As usual, the bookings are made using AYY’s own booking system TILA. TILA can be found at https://tila.ayy.fi/, and users can log on with the Aalto University IT user details. The easiest way to get started is to read the instructions behind the Help link in the menu bar at the top of the page.

You can make advance bookings for the period of Mon 7 Jan 2019–Sun 11 Aug 2019. The schedule for the remaining facility reservations in the system is as follows:

Other associations in the 1st list on Wed 12 Dec–Tue 18 Dec 2018.
The reservation period begins at 12 noon on Wed 12 Dec and ends at 12 noon on Tue 18 Dec.
The booking session will be held in the Undergraduate Centre’s (Otakaari 1) hall R001/M232 M1.

More specific details and instructions can be found in Association Newsletter 49/2018, under item 3: https://ayy.fi/en/blog/2018/11/30/association-newsletter-week-49-2018/

If you have not received your confirmation code for the user group that you represent or if you have any other questions related to the advance booking sessions, please contact AYY’s Service Manager: riitu.nuutinen (a) ayy.fi.

 

5. Group ticket sales for Teekkarispeksi now open – bring your association to watch our 30th anniversary performance for a discounted price!
Next spring will witness the premier of the 30th Teekkarispeksi of all times, and we wanted to do something really special in honour of our anniversary. Hence, we are inviting you and your association or guild to see our 30th anniversary performance at the stunning Peacock Theatre on 19 Mar 2019!

Groups of more than 10 persons get a 10% discount on tickets for the anniversary performance, so this is your chance to get a group together and come enjoy the spring’s hottest dose of culture. Group tickets can be easily reserved by email at liput@teekkarispeksi.fi, and they can all be paid with one invoice. Teekkarispeksi is performed in Finnish. Ticket prices and the theme of this year’s Speksi can be found at teekkarispeksi.fi/keinolla-milla-hyvansa/ (in Finnish).

 

6. Here you are – the new Association Guide!
This year, the Organisation Sector has been working on the new Association Guide, and it’s finally ready! The Guide features a multitude of information that associations operating within AYY need to support their operations. The themes cover founding an association, its financial management, administration and equality alike. And plenty of other things! In addition, the extensive Materials bank helps you find essential external sources of information. Right now, the sections regarding the financial statement are particularly topical for many.

The Association Guide can be found here: https://yhdistysopas.ayy.fi/?lang=en

It is advisable to go through this website carefully at the beginning of your term in office and to keep returning to it along the way. Feedback is definitely welcome, as there are always little things to fix. There are still a few sections missing from the Swedish and English versions, but these will be uploaded as soon as the translations are completed.

In the future, you should first look for answers in the Association Guide and only afterwards contact the Organisation Sector: jarjestoasiat(a)ayy.fi.

 

7. Association training materials available now
The materials from this year’s association training for both the basic package and the themed day have been gathered into the Association Guide at https://yhdistysopas.ayy.fi/training-materials/?lang=en. Make sure to also tip off your buddies on the Board about these. The training materials are only published in the language the training was held in.

We are hoping for feedback from those who attended the association training as well as those who could not make it. What was good and what needs to be worked on? On the other hand, why was the day or the themes not suitable for you this time around? On both forms, you can also share your hopes for training in 2019.

Feedback form for the basic package on 27 Nov: http://lomake.ayy.fi/yhdistykset/palaute-peruspaketti-2018/ (in Finnish)

Feedback form for the themed day on 28 Nov: https://lomake.ayy.fi/yhdistykset/palaute-teemapaiva-2018/ (in Finnish)

Thank you so much to those who took part, and lots of luck for next year! And remember to always contact the Organisation Sector when you feel like it: jarjestoasiat(a)ayy.fi.

 

8. Store traces of your association operations in history
Is it easy to forget archiving? What is it necessary and worthwhile to archive in the first place? Now is a good time to grab hold of the topic, before many of the operators change.

The archive of Aalto University Student Union offers the associations operating within it storage space, equipment and advice on archiving. Archiving is meant to give future operators a vivid idea of the association’s operations. It is worth archiving all self-produced materials relating to the association’s operations as well as other materials that might interest the next generations, all marked appropriately. Tips for limiting your archiving can be found, for example, on the Yhdistystoimijat website (in Finnish).

What is important is that archiving is kept in mind and executed throughout the year. Don’t be afraid to ask for some tips and contact arkisto(a)ayy.fi.


9. Committee applications ongoing until 31 Dec
Application to AYY’s committees is still open until the end of December! You can apply to become part of, for example, organising big parties with the Party Committee or the Afterparty Committee, Quidditch and Humans vs. Zombies with the Outdoor Sports Committee, the Student Union’s annual ball with the Annual Ball Committee or the manifold celebrations of the Teekkari Tradition Week with the Teekkari Tradition Committee. In the committees, you will get to work on all kinds of things in an interdisciplinary group while learning lots about project management, group dynamics and event marketing alike!

Apply at ayy.fi/stop/en/!

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language. The newsletter takes a Christmas break and comes out next on 11 Jan 2019.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 46/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 46/2018

Sign-up for the association training starts NOW (item 1)! Check the programme for the training days and sign up. Also let new Board members and next year’s operators know about the training. And there is plenty of suitable programme for seasoned operators too.

Upcoming events and important dates for associations
19–28 Nov: Comment round for community structure project (item 2)
21 Nov: Planning workshop for equality survey (item 3)
21 Nov: Sign-up closes for Association Training (item 1)
23 Nov: Application to Sections’ Chair ends (item 7, ayy.fi/stop/en/)
27 Nov: Association training in Finnish – basic package (item 1, sign up here)
28 Nov: Association training in Finnish – themed day (item 1, sign up here)
29 Nov: Association training in English (item 1, sign-up here)
3 Dec: Application to AYY Sections ends (item 7, ayy.fi/stop/en/)
3 Dec: Application to Hallopeds ends (item 5)
3 Dec: Application to person in charge of the AYY10 anniversary year ends (item 6)
31 Dec: Application to AYY Committees ends (item 7, https://ayy.fi/stop/en/)

 

Contents of the newsletter
1. AYY’s association training in English on 29 Nov and in Finnish on 27–28 Nov
2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
3. Are you interested in developing equality in the Aalto community?
4. Version update in the IT services used by associations
5. Should the University change? Apply to Student representative in administration!
6. Apply to be in charge of the AYY10 anniversary year!
7. Apply to AYY’s Sections or Committees for 2019!


1. AYY’s association training in English on 29 Nov and in Finnish on 27–28 Nov
The English-language training is organised on Thursday 29 Nov from 4 pm to 7 pm at AYY’s office (Otakaari 11, Espoo, upstairs). The training will include communications and the basics for association work, but you can also request specific topics.

The target group is English-speaking association actives, and as the space is limited (approx. 20 persons), please attend only if you are in the target group. Max. 4 persons per association.

If there are more than four persons in your association’s actives that are in the target group and they wish to participate, please contact Organisational Affairs Specialist Essi Puustinen (essi.puustinen at ayy.fi), and we will work something out.

You can sign up here: https://lomake.ayy.fi/yhdistykset/ayys-association-training-in-english/ Sign-up closes on 21 Nov at 11.59 pm.

You can also take part in the Finnish-language association training. This is organised at the Design Factory in Otaniemi on Tue 27 Nov and Wed 28 Nov. The first day offers new operators the basics on association operations, and on the latter training day, we will delve deeper into some current themes. Detailed information in Finnish:
Tue 27th Nov – Basics https://ayy.fi/blog/events/ayyn-yhdistyskoulutus-2/
Wed 28th Nov – Themes https://ayy.fi/blog/events/ayyn-yhdistyskoulutus-3/

 

2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
There is a development project of community and organisational structures in progress at Aalto University Student Union. The goal of the project is to discover via surveys, interviews and discussions how the cooperation of associations operating within AYY and the structures of the Aalto community could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The first part of the project were the charting surveys sent to associations in September on the current situation and development needs of the structures. Thank you to all associations that took the time to answer the survey! At the moment, the project is progressing with focus group discussions in which the associations that answered the survey are forming solution models for the challenges brought up in the surveys and advance discussions.

The solution models will be sent on a comment round to all associations and volunteers on 19–28 Nov, so it’s worth reserving time from a meeting or other get-together now to comment on the solution models. Each association is meant to send only one answer, so it’s important that you take time aside from your meetings for a collective discussion. The project’s results will influence the composition of the association and volunteer fields in the future, so it’s very important that you make your views known.

If you have any questions regarding the project, send a message to Project Coordinator Elina Nieminen at elina.nieminen(a)ayy.fi.

 

 

3. Are you interested in developing equality in the Aalto community?
Equality has been a conversation point in the Student Union as well as the wider society. We at the Student Union now want to find out what would be the best way to chart the state of equality in the Aalto community. In early 2019, we will be collecting information about these experiences with a member survey, and now, we are in need of some help from interested parties for creating the survey!

We are organising a workshop on Wednesday 21 Nov in Avain Sauna (Otaranta 8E) at 4–6 pm. There will be some light bites on offer, so please sign up for the event by 19 Nov at the latest. Everyone is welcome to attend with their own language skills; we will be using Finnish and English at the event as working languages.

Sign up at: https://lomake.ayy.fi/sosiaalipolitiikka/planeringsworkshop-for-jamlikhetsenkaten-21-11/?lang=en

 

4. Version update in the IT services used by associations
AYY offers associations IT services, which will have a version update in December. Please sign up for the mailing list if you are in charge of your association’s website in order to get the latest on the updates.

Otax.fi is the web hotel AYY offers its associations which offers website services and mailing lists. A php version update takes place in otax.fi in December. For the update, service users should make sure that their website is functional before the change. For the change, a separate server will be set up alongside otax.fi from which the updated version can be found.

Check whether the person in charge of your association’s website on AYY’s server is on the mailing list on which the dates and version numbers of the change are explained in more detail. If they have missed signing up for the mailing list, they can do this at https://list.ayy.fi/mailman/listinfo/otax-web-masters.

Additionally, in March next year, the main user notification for otax.fi must be filled in. In order for next year’s operators to be set up for using the service, now is a good time to make sure that the association’s internal documentation is up to date. Next year’s notifications will be gone through more closely than normal.

In all of your association’s IT-related matters, you can contact tietotekniikka(a)ayy.fi.

 

5. Should the University change? Apply to Student representative in administration!
Student representatives in administration, or Hallopeds, are regular students who participate in the decision-making and development of the University. Students are the best experts on their own studying and the everyday of teaching. There are more than 250 posts up for grabs. The Student Union appoints the Hallopeds for a one-calendar-year term, and all members of the Student Union are eligible to apply. The application is open on 21 Oct–3 Dec 2018.

There are student representatives in the degree programmes, departments, schools and the University’s central administration. The organs include the academic affairs committees, educational councils and various other committees. The Student Union, the persons in charge of Hallopeds and the organisations’ persons in charge of studies will support the advocacy work.

The official call for applications and a list of positions for 2019: https://ayy.fi/en/blog/2018/10/29/ayy-is-looking-for-student-representatives-for-2019/

The Student Union’s Halloped regulations: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/17268748/Halloped_ohjesaanto_EN.pdf

For further information, contact laura.luoto(a)ayy.fi or minna.makitalo(a)ayy.fi.

 

6. Apply to be in charge of the AYY10 anniversary year!
Our beloved Student Union has been forging ahead for some years already, and we are soon celebrating our first full decade. Now is, at last, the time to start recruiting for the position many have been waiting for: the person in charge of the AYY10 anniversary year!

As the person in charge of the anniversary year, you will be right at the heart of conceptualising and executing the anniversary year and the 10th annual ball itself. Will the anniversary year feature separate anniversary year spectacles, or will the usual events be organised bigger than before and with an AYY10 twist? How can we make the entire community participate in the anniversary year? And in particular, of course: where and how to organise the culmination itself, the annual ball that ends the anniversary year? You will be coordinating the section you recruit and ensure that this party will remain a conversation point for the Aalto community for a long time to come!

Application opens on Monday 5 Nov and ends on Monday 3 Dec. Apply to make AYY history!

More information: https://ayy.fi/stop/en/ayy10/

 

7. Apply to AYY’s Sections or Committees for 2019!
The former of AYY’s Board has been elected, and candidates for the Board are currently being interviewed. Next to close is the application to Chairs of AYY’s Sections on Friday 23 Nov. Application to AYY Section members remains open until 3 Dec and to the Committees for the whole of December.

There are all kinds of positions on offer: for example, you can apply to join the organising of the Wappu Party (Teekkari Section/Party Committee) or the Aalto Afterparty (Aava/Afterparty Committee), to execute various sporting events (Aava/Outdoor Sports Committee), to renovate rentable facilities (Campus Section) or to advocate student benefits as an Aalto Halloped.

And these were just a few of the volunteer positions at AYY: learn more about all of them at ayy.fi/stop/en/!

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 45/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 45/2018
The community structure project is underway, and in a couple of weeks, associations’ opinions will be needed again. Only one week has been reserved for commenting on the solution models, so make sure to reserve a bit of time for it in your diary (item 2)!

Upcoming events and important dates for associations
7 Nov: Application to AYY Board member ends (item 3, ayy.fi/stop/en/)
5–10 Nov: Teekkari Tradition Week (https://teekkarius146.ayy.fi)
23 Nov: Application to Sections’ Chair ends (item 3, ayy.fi/stop/en/)
3 Dec: Application to AYY Sections ends (item 3, ayy.fi/stop/en/)
19–28 Nov: Comment round for community structure project (item 2)
27 Nov: Association training in Finnish (basic training)
28 Nov: Association training in Finnish (themed training)
29 Nov: Association training in English
3 Dec: Application to Hallopeds ends (item 4)
3 Dec: Application to person in charge of the AYY10 anniversary year ends (item 5)
31 Dec: Application to AYY Committees ends (item 3, https://ayy.fi/stop/en/)

 

Contents of the newsletter
1. Version update in the IT services used by associations
2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
3. Apply to AYY’s Board, Sections or Committees for 2019!
4. Should the University change? Apply to Student representative in administration!
5. Apply to be in charge of the AYY10 anniversary year!
6. The Student Union’s new policies

 

1. Version update in the IT services used by associations
AYY offers associations IT services, which will have a version update in December. Please sign up for the mailing list if you are in charge of your association’s website in order to get the latest on the updates.

Otax.fi is the web hotel AYY offers its associations which offers website services and mailing lists. A php version update takes place in otax.fi in December. For the update, service users should make sure that their website is functional before the change. For the change, a separate server will be set up alongside otax.fi from which the updated version can be found.

Check whether the person in charge of your association’s website on AYY’s server is on the mailing list on which the dates and version numbers of the change are explained in more detail. If they have missed signing up for the mailing list, they can do this at https://list.ayy.fi/mailman/listinfo/otax-web-masters.

Additionally, in March next year, the main user notification for otax.fi must be filled in. In order for next year’s operators to be set up for using the service, now is a good time to make sure that the association’s internal documentation is up to date. Next year’s notifications will be gone through more closely than normal.

In all of your association’s IT-related matters, you can contact tietotekniikka(a)ayy.fi.

 

2. Comment round for associations on the development proposals for AYY’s organisational structures coming on 19–28 Nov!
There is a development project of community and organisational structures in progress at Aalto University Student Union. The goal of the project is to discover via surveys, interviews and discussions how the cooperation of associations operating within AYY and the structures of the Aalto community could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The first part of the project were the charting surveys sent to associations in September on the current situation and development needs of the structures. Thank you to all associations that took the time to answer the survey! At the moment, the project is progressing with focus group discussions in which the associations that answered the survey are forming solution models for the challenges brought up in the surveys and advance discussions.

The solution models will be sent on a comment round to all associations and volunteers on 19–28 Nov, so it’s worth reserving time from a meeting or other get-together now to comment on the solution models. Each association is meant to send only one answer, so it’s important that you take time aside from your meetings for a collective discussion. The project’s results will influence the composition of the association and volunteer fields in the future, so it’s very important that you make your views known.

If you have any questions regarding the project, send a message to Project Coordinator Elina Nieminen at elina.nieminen(a)ayy.fi.

 

3. Apply to AYY’s Board, Sections or Committees for 2019!
Application to the AYY Board for 2019 ends on Wednesday! The new former of the Board Tapio Hautamäki was appointed yesterday in the Representative Council meeting, and he will form a proposal on the composition of the Board for 2019 based on applications, interviews, a panel discussion and group work. Apply to work for the good of the Aalto community and to a position in which you will develop greatly both as an influencer and a human being!

Applications to the AYY Sections remain open until 3 Dec and to the Committees for the whole of December. There are all kinds of positions on offer: for example, you can apply to join the organising of the Wappu Party (Teekkari Section/Party Committee) or the Aalto Afterparty (Aava/Afterparty Committee), to execute various sporting events (Aava/Outdoor Sports Committee), to renovate rentable facilities (Campus Section) or to advocate student benefits as an Aalto Halloped.

And these were just a few of the volunteer positions at AYY: learn more about all of them at ayy.fi/stop/en/!

 

4. Should the University change? Apply to Student representative in administration!
Student representatives in administration, or Hallopeds, are regular students who participate in the decision-making and development of the University. Students are the best experts on their own studying and the everyday of teaching. There are more than 250 posts up for grabs. The Student Union appoints the Hallopeds for a one-calendar-year term, and all members of the Student Union are eligible to apply. The application is open on 21 Oct–3 Dec 2018.

There are student representatives in the degree programmes, departments, schools and the University’s central administration. The organs include the academic affairs committees, educational councils and various other committees. The Student Union, the persons in charge of Hallopeds and the organisations’ persons in charge of studies will support the advocacy work.

The official call for applications and a list of positions for 2019: https://ayy.fi/en/blog/2018/10/29/ayy-is-looking-for-student-representatives-for-2019/

The Student Union’s Halloped regulations: https://inside.ayy.fi/pages/viewpage.action?pageId=12615832&preview=/12615832/17268748/Halloped_ohjesaanto_EN.pdf

For further information, contact laura.luoto(a)ayy.fi or minna.makitalo(a)ayy.fi.

 

5. Apply to be in charge of the AYY10 anniversary year!
Our beloved Student Union has been forging ahead for some years already, and we are soon celebrating our first full decade. Now is, at last, the time to start recruiting for the position many have been waiting for: the person in charge of the AYY10 anniversary year!

As the person in charge of the anniversary year, you will be right at the heart of conceptualising and executing the anniversary year and the 10th annual ball itself. Will the anniversary year feature separate anniversary year spectacles, or will the usual events be organised bigger than before and with an AYY10 twist? How can we make the entire community participate in the anniversary year? And in particular, of course: where and how to organise the culmination itself, the annual ball that ends the anniversary year? You will be coordinating the section you recruite and ensure that this party will remain a conversation point for the Aalto community for a long time to come!

Application opens on Monday 5 Nov and ends on Monday 3 Dec. Apply to make AYY history!

More information: https://ayy.fi/stop/en/ayy10/

 

6. The Student Union’s new policies
In its meeting (on 18 Oct), the Representative Council approved the new policy paper for the Student Union that guides all of AYY’s influencing work. The reform also featured an update on how AYY’s goals related to subsistence, student admission and international movement, for example, can best be realised in a changed world. As per its policy paper, AYY is also aiming for a campus area that supports student activity in all its forms. Altogether new sections include e.g. the themes related to information society, arts policy and equality.

The person in charge of the reform, the Board’s Vice Chair Tapio Hautamäki, talks more about the subject in his blog: https://ayy.fi/blogi/2018/10/26/new-policies-of-ayy/?lang=en

The entire policy paper can be read at: https://inside.ayy.fi/pages/viewpage.action?pageId=7405619

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 44/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset


This is the AYY association newsletter for week 44/2018

AYY has a brand-new policy paper (item 1), and next week, the former of the Student Union’s Board for 2019 will be appointed (item 2) – these are exciting times!

Upcoming events and important dates for associations
29 Oct–3 Nov: Elossa Film Festival (item 3, https://elossafestival.fi)
1 Nov: Info event on AYY’s volunteer positions, lobby of the Undergraduate Centre (item 2)
1 Nov: Representative Council meeting 10/2018 (follow at https://ayy.fi/en/student-union/live/)
7 Nov: Application to AYY Board member ends (item 2, https://ayy.fi/stop/en/)
9 Nov: Teekkari Tradition Party (https://teekkarius146.ayy.fi, in Finnish)
1 Nov–23 Nov/3 Dec: Application to AYY Sections is open (item 2, https://ayy.fi/stop/en/)
1 Nov–31 Dec: Application to AYY Committees is open (item 2, https://ayy.fi/stop/en/)
19–28 Nov: Comment round for Community structure project (item 4)
27 Nov: Save the date: Association training in Finnish (basic training)
28 Nov: Save the date: Association training in Finnish (themed training)
29 Nov: Save the date: Association training in English

 

Contents of the newsletter
1. The Student Union’s new policies
2. Appointment of the former of AYY’s Board for 2019 and opening of the section and committee applications
3. Programme of the Elossa Film Festival has been released
4. Comment round for associations on the development proposals for AYY’s organisational structures coming 19–28 Nov!
5. Apply for AYY’s exchange grant!
6. Store traces of your association operations in history
7. Tableware rental for associations operating within AYY


1. The Student Union’s new policies

In its meeting (on 18 Oct), the Representative Council approved the new policy paper for the Student Union that guides all of AYY’s influencing work. The reform also featured an update on how AYY’s goals related to subsistence, student admission and international movement, for example, can best be realised in a changed world. As per its policy paper, AYY is also aiming for a campus area that supports student activity in all its forms. Altogether new sections include e.g. the themes related to information society, arts policy and equality.

The person in charge of the reform, the Board’s Vice Chair Tapio Hautamäki, talks more about the subject in his blog: https://ayy.fi/blogi/2018/10/26/new-policies-of-ayy/?lang=en

The entire policy paper can be read at https://inside.ayy.fi/pages/viewpage.action?pageId=7405619

 

2. Appointment of the former of AYY’s Board for 2019 and opening of the section and committee applications
There’s excitement at AYY: in Thursday’s Representative Council meeting, the former of the Student Union’s Board for 2019 will be appointed! Application to Board member remains open until Wed 7 Nov. A year on the Student Union’s Board is an incredibly versatile and unforgettable experience that will make you grow as an influencer as well as a human being. So, what are you waiting for!

In addition, applications to AYY’s sections and committees will open on Thursday 1 Nov. AYY has positions for event organisation, campus development, student advocacy and sports alike, as well as many things you have probably never noticed before. Read about the positions at https://ayy.fi/stop/en/ OR visit the lobby of the Undergraduate Centre on 1 Nov between 11 am and 3 pm: there will be AYY volunteers present to share their experiences of their AYY year!

Join us in the pursuit of the best student’s life in the world!

 

3. Programme of the Elossa Film Festival has been released
The Elossa Film Festival, ending AYY’s Year of the Arts, has released its programme. The programme features films selected by different student communities that are divided into various themes of opposites: human mind & technology, love & hate and power & anarchy. The selection of films ranges all the way from Mad Max to Moulin Rouge, and part of the films are seen as genuine film copies. In the beginning of each screening, short films will be shown that have been made by ELO students. The festival takes place in Kino Tapiola and Kino Sheryl on 29 Oct–3 Nov.

Full programme at: https://elossafestival.fi

Facebook event: https://www.facebook.com/events/558838954564413/

 

4. Comment round for associations on the development proposals for AYY’s organisational structures coming 19–28 Nov!
There is a development project of community and organisational structures in progress at Aalto University Student Union. The goal of the project is to discover via surveys, interviews and discussions how the cooperation of associations operating within AYY and the structures of the Aalto community could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The first part of the project were the charting surveys sent to associations in September on the current situation and development needs of the structures. Thank you to all associations that took the time to answer the survey! At the moment, the project is progressing with focus group discussions in which the associations that answered the survey are forming solution models for the challenges brought up in the surveys and advance discussions.

The solution models will be sent on a comment round to all associations and volunteers on 19–28 Nov, so it’s worth reserving time from a meeting or other get-together now to comment on the solution models. Each association is meant to send only one answer, so it’s important that you out time aside from your meetings for a collective discussion. The project’s results will influence the composition of the association and volunteer fields in the future, so it’s very important that you make your views known.

If you have any questions regarding the project, send a message to Project Coordinator Elina Nieminen at elina.nieminen(a)ayy.fi.

 

5. Apply for AYY’s exchange grant!
In the autumn, AYY is handing out exchange grants to support the internationalisation and active community action of students. The exchange grant can be applied for by those who are going on an exchange, are on an exchange at the moment and those AYY members who have returned from an exchange after April 2018.

The grant is meant for the degree students of Aalto University.

The grant can be applied for from 12 noon on 24.10 to 11:59 pm, 14.11.

You can find further information about the grants and an application form here: https://ayy.fi/en/students/services/scholarships/

 

6. Store traces of your association operations in history
Is it easy to forget archiving? What is it necessary and worthwhile to archive in the first place? Is your archiving often left to the end of the year without you even noticing? Now is a good time to grab hold of it in order to avoid panic in December.

The archive of Aalto University Student Union offers the associations operating within it storage space, equipment and advice on archiving. Archiving is meant to give future operators a vivid idea of the association’s operations. It is worth archiving all self-produced materials relating to the association’s operations as well as other materials that might interest the next generations, all marked appropriately. Tips for limiting your archiving can be found, for example, on the Yhdistystoimijat website (in Finnish).

What is important is that archiving is kept in mind and executed throughout the year. Don’t be afraid to ask for some tips and contact arkisto(a)ayy.fi.

 

7. Tableware rental for associations operating within AYY
AYY promotes ecology, and one way to reduce unnecessary waste is to use less disposable tableware at events. In the Otaranta club room, there’s a set of dishes that can be used by anyone renting the space. The other rental spaces have less tableware, but there are rental opportunities that include e.g. delivery to site and returning the dishes unwashed. Jalostajat and Astiva have inexpensive offers for associations within AYY, the details of which are listed below:

Jalostajat:
The Otaniemi refinement club Jalostajat rents dinnerware for 220 people flexibly and inexpensively to groups operating in Otaniemi! Delivery within the Otaniemi area is free of charge, and its cost to external locations will be decided separately depending on the distance. Additionally, the price includes dishwashing, so the dishes can be returned unwashed! The tableware can be rented by email at astiasto(a)jalostajat.fi, and we’re also happy to answer any questions about the tableware.

Astiva:
– agreement is open-ended, excluding high school graduation week in the spring
– discount always at least 20%; the earlier you book, the more room we have -> the bigger the discount
– orders need to be made at least 2 weeks beforehand (depending on availability)
– specified quantities only need to be given (for weekend events) on the previous Monday
– delivery to the Otaniemi area free of charge Mon–Fri at 9 am–3 pm
– deliveries / pickups at Smökki don’t require anyone to be present, we have a key
– dishwashing is always included in the price, so dishes can be returned unwashed
– payment must be made within 7 days of pickup day, card payment also possible when necessary
– good offers are also available for private parties of AYY members

You’ll get the discount if you send your order directly to astiva(a)astiva.fi and mention that it’s for an association operating within AYY. On the website, you can get the discount by entering the code “AYY2018” when making the order.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 43/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 43/2018

The first exam week of the autumn is just around the corner. If this means a break in your association’s event calendar and you have no exams ahead, it’s worth utilising this time to think about your association’s archiving, for example (item 1). For those working hard on assignments and exams, lots of luck!

Upcoming events and important dates for associations
20 Oct Climate March (item 2, http://bit.ly/ilmastomarssi)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
25 Oct/7 Nov: Application to AYY Board ends (item 3, https://ayy.fi/stop/en/)
27 Oct: TOKYO Maskerad (https://ayy.fi/blogi/2018/10/01/maskerad-is-turned-into-art-by-the-party-crowd/?lang=en)
29 Oct – 3 Nov: Elossa Film Festival (item 5, https://elossafestival.fi)
1 Nov: Representative Council meeting 10/2018 (follow at https://ayy.fi/en/student-union/live/)
1 Nov–23 Nov/3 Dec: Application to AYY Sections is open (item 3, https://ayy.fi/stop/en/)
1 Nov–31 Dec: Application to AYY Committees is open (item 3, https://ayy.fi/stop/en/)
9 Nov: Teekkari Tradition Party (https://teekkarius146.ayy.fi [in Finnish])
27 Nov: Save the date: Association training in Finnish (basic training)
28 Nov: Save the date: Association training in Finnish (themed training)
29 Nov: Save the date: Association training in English

 

Contents of the newsletter
1. Store traces of your association operations in history
2. AYY invites you to join the Climate March 20.10.!
3. Apply to next year’s AYY Board or Chairs of the Representative Council!
4. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
5. Programme of the Elossa Film Festival has been released
6. Tableware rental for associations operating within AYY

 

1. Store traces of your association operations in history
Is it easy to forget archiving? What is it necessary and worthwhile to archive in the first place? Is your archiving often left to the end of the year without you even noticing? Now is a good time to grab hold of it in order to avoid panic in December.

The archive of Aalto University Student Union offers the associations operating within it storage space, equipment and advice on archiving. Archiving is meant to give future operators a vivid idea of the association’s operations. It is worth archiving all self-produced materials relating to the association’s operations as well as other materials that might interest the next generations, all marked appropriately. Tips for limiting your archiving can be found, for example, on the Yhdistystoimijat website (in Finnish).

What is important is that archiving is kept in mind and executed throughout the year. Don’t be afraid to ask for some tips and contact arkisto(a)ayy.fi.


2. AYY invites you to join the Climate March 20.10.!
AYY invites its associations and all Aalto students to join the Climate March on Saturday, 20.10., for more ambitious environmental policies and decision-making based on scientific research! The goals and details of the Climate March can be found on the Facebook event in three languages: http://bit.ly/ilmastomarssi. Grab your overalls and/or other student symbols with you (if you wish) and join the other students on the event on the east side of the statue on Senate Square, starting from 14:15. More information on the student participation can be found in the sub-event of the Climate March, Opiskelijat ilmastomarssilla.

See you on Saturday, feel free to share the invitation!

On behalf of AYY,

Rosa Väisänen
Specialist, International Affairs
Aalto University Student Union AYY
+358 50 5272401

 

3. Apply to next year’s AYY Board or Chairs of the Representative Council!
Do you want to get straight into the heart of the Student Union to work for the good of the Aalto community? Apply to the AYY Board for 2019!

As a Board member, you get to be part of AYY’s amazing work community that works towards a common goal, get to know student union operators all around Finland and develop yourself at a dizzying pace with each new project. The Board as a whole is always more than the sum of its members.

An equally excellent option is to apply to the Chairs of AYY’s Representative Council, which is the Student Union’s highest decision-making body. The Council decides upon AYY’s operational plan, budget and result, for example, and also appoints the Board for the Student Union.

Learn more about the amazing and versatile posts at AYY at ayy.fi/stop/en/!

Below is the schedule for the volunteer recruitment:

Mon 1 Oct: Application to put together the Board, to Board members and to Chairs of the Representative Council opens
Thu 25 Oct: Application to put together the Board and to Representative Council Chair ends
Thu 1 Nov: Application to Sections and Committees opens / the person to put together the Board appointed at the Representative Council meeting
Wed 7 Nov: Application to the Board and to Representative Council Vice Chairs ends
Thu 22 Nov: Board appointed at the Representative Council meeting
Fri 23 Nov: Application to Section Chairs ends
Fri 30 Nov: Section Chairs appointed and published
Mon 3 Dec: Application to Sections ends
By Wed 21 Dec: Section selections published
Mon 31 Dec: Application to Committees ends

For more information about the volunteer posts, you can ask the current operators or the Board member in charge of volunteers, hilja.korhonen(a)ayy.fi, 040 551 6530.

 

4. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (Teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

5. Programme of the Elossa Film Festival has been released
The Elossa Film Festival, ending AYY’s Year of the Arts, has released its programme. The programme features films selected by different student communities that are divided into various themes of opposites: human mind & technology, love & hate and power & anarchy. The selection of films ranges all the way from Mad Max to Moulin Rouge, and part of the films are seen as genuine film copies. In the beginning of each screening, short films will be shown that have been made by ELO students. The festival takes place in Kino Tapiola and Kino Sheryl on 29 Oct–3 Nov.

Full programme at: https://elossafestival.fi

Facebook event: https://www.facebook.com/events/558838954564413/

 

6. Tableware rental for associations operating within AYY
AYY promotes ecology, and one way to reduce unnecessary waste is to use less disposable tableware at events. In the Otaranta club room, there’s a set of dishes that can be used by anyone renting the space. The other rental spaces have less tableware, but there are rental opportunities that include e.g. delivery to site and returning the dishes unwashed. Jalostajat and Astiva have inexpensive offers for associations within AYY, the details of which are listed below:

Jalostajat:

The Otaniemi refinement club Jalostajat rents dinnerware for 220 people flexibly and inexpensively to groups operating in Otaniemi! Delivery within the Otaniemi area is free of charge, and its cost to external locations will be decided separately depending on the distance. Additionally, the price includes dishwashing, so the dishes can be returned unwashed! The tableware can be rented by email at astiasto(a)jalostajat.fi, and we’re also happy to answer any questions about the tableware.

Astiva:
– agreement is open-ended, excluding high school graduation week in the spring
– discount always at least 20%; the earlier you book, the more room we have -> the bigger the discount
– orders need to be made at least 2 weeks beforehand (depending on availability)
– specified quantities only need to be given (for weekend events) on the previous Monday
– delivery to the Otaniemi area free of charge Mon–Fri at 9 am–3 pm
– deliveries / pickups at Smökki don’t require anyone to be present, we have a key
– dishwashing is always included in the price, so dishes can be returned unwashed
– payment must be made within 7 days of pickup day, card payment also possible when necessary
– good offers are also available for private parties of AYY members

You’ll get the discount if you send your order directly to astiva(a)astiva.fi and mention that it’s for an association operating within AYY. On the website, you can get the discount by entering the code “AYY2018” when making the order.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 42/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 42/2018

What kinds of interesting things do you want to do next year? Application to the AYY Board 2019 has already started (item 1)! In early November, recruitment begins for sections and committees. If thinking about next year seems too far off for now, remember to nominate your operators for honorary members of PTK (item 2). Sunny autumn-foliage-inspired wishes to you all!

Upcoming events and important dates for associations
1 Oct–25 Oct/7 Nov: Application to AYY Board is open (item 1, https://ayy.fi/stop/en/)
18 Oct: Representative Council meeting 9/2018 (follow at https://ayy.fi/en/student-union/live/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-
rwoisia/
, form in Finnish)
27 Oct: TOKYO Maskerad (https://ayy.fi/blogi/2018/10/01/maskerad-is-turned-into-art-by-the-party-crowd/?lang=en)
1 Nov–23 Nov/3 Dec: Application to AYY Sections is open (item 1, https://ayy.fi/stop/en/)
1 Nov–31 Dec: Application to AYY Committees is open (item 1, https://ayy.fi/stop/en/)
9 Nov: Teekkari Tradition Party (https://teekkarius146.ayy.fi [in Finnish])
27 Nov: Save the date: association training in Finnish
28 Nov: Save the date: association training in Finnish
29 Nov: Save the date: association training in English

 

Contents of the newsletter
1. Apply to next year’s AYY Board or Chairs of the Representative Council!
2. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
3. Aalto Wellbeing Week – digital wellbeing service HeiaHeia free for Aalto people
4. Take over AYY’s Instagram Story for a day


1. Apply to next year’s AYY Board or Chairs of the Representative Council!
This autumn’s recruitment for AYY volunteers has begun! The recruitment schedule has been slightly altered from previous years so that only the applications for the Student Union’s Board and the Chairs of the Representative Council are opened in the beginning of October. Applications for all other posts will be opened on 1 November.

Learn more about the amazing and versatile posts at AYY at ayy.fi/stop/en/!

Below is the schedule for the volunteer recruitment:

Mon 1 Oct: Application to put together the Board, to Board members and to Chairs of the Representative Council opens
Thu 25 Oct: Application to put together the Board and to Representative Council Chair ends
Thu 1 Nov: Application to Sections and Committees opens / the person to put together the Board appointed at the Representative Council meeting
Wed 7 Nov: Application to the Board and to Representative Council Vice Chairs ends
Thu 22 Nov: Board appointed at the Representative Council meeting
Fri 23 Nov: Application to Section Chairs ends
Fri 30 Nov: Section Chairs appointed and published
Mon 3 Dec: Application to Sections ends
By Wed 21 Dec: Section selections published
Mon 31 Dec: Application to Committees ends

Be brave and start considering what kinds of interesting things you want to do next year! For more information about the volunteer posts, you can ask the current operators or the Board member in charge of volunteers, hilja.korhonen(a)ayy.fi, 040 551 6530.

 

2. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (Teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

3. Aalto Wellbeing Week – digital wellbeing service HeiaHeia free for Aalto people
Aalto Wellbeing Week 2018 offers Aalto University staff and students free use of the digital wellbeing service HeiaHeia for six months!

HeiaHeia is an engaging and sociable wellbeing service created by the leading wellbeing experts at Hintsa Performance with the aim of helping you find the healthy habits that will bring you joy and energy!

HeiaHeia guides you to set meaningful wellbeing goals and helps you achieve them. Exercise, steps, sleep, nutrition: whatever your goals are, you can achieve them by doing small, repetitive things that accumulate into remarkable long-term benefits.

HeiaHeia is a sociable service based on support from your likeminded friends and colleagues. Sharing accomplishments big and small and cheering for your friends makes wellbeing fun and sociable. It also brings a positive sense of accountability into sticking to your goals.

Starting from October, you will have the opportunity to make your own wellbeing a fun and collective project for six months with other Aalto people. Join us!

You can easily download the HeiaHeia mobile app by yourself. You can find the app for iOS (iPhone, iPad), Android and Windows Phone. Log in with the code ‘aaltowellbeing2018’ at https://www.heiaheia.com/account.

Best regards,
Lauri Jurvanen
Social Affairs Specialist, AYY

 

4. Take over AYY’s Instagram Story for a day
Do you want to talk about your operations, showcase your association or maybe show how an event is organised your way? Your association has the opportunity to tell AYY’s 1900 Instagram followers what it is that you do and how you do it. Via the Stories, the followers get to see what a versatile and multifaceted organisation field AYY has, and your association will reach new people at the same time.

Are you interested in taking over AYY’s Instagram Story? Send a note to AYY Information Officer Henna Palonen (henna.palonen(a)ayy.fi) and agree on your day.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi