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Association newsletter week 26/2018

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This is AYY’s association newsletter for the week 26/2018

Last week to file your missing association notices! Please note that the deadline is surprisingly in the middle of the day, on Friday at 12:00 noon. The association newsletter will take a summer holiday after next week, so remember to send in your last announcements by Wednesday at 10:00 to the address tiedotteet (a) ayy.fi. Have a fantastic Midsummer!

 

Upcoming events and important dates and events for associations
29th June at 12 noon: Post-announcement for association notices ends (see item 1 and instructions)
30th June: AYY’s space survey for associations closes (see item 2)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (see item 5)
31st July: Survey on AYY’s advocacy policies closes (direct link to the survey https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/)

Contents of the newsletter
1. File your missing association notices by Friday, the 29th of June, 12:00 noon
2. What kind of spaces does your association need? Have an impact by taking the survey!
3. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
4. Service office’s summer opening hours
5. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July
6. AYY’s new logos now available
7. AYY is now GDPR-compatible

 

1. File your missing association notices by Friday, the 29th of June, 12:00 noon
All associations within AYY must fill out a yearly association notice. Associations that have not yet filed an association notice for 2018 must do so before the 29th of June, 12:00 noon. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Association notices are submitted through the TAHLO system, which can be found at http://tahlo.ayy.fi/. You can log in using your association’s username and password. If you have forgotten your username or password, you can recover it and have it sent to the association’s contact e-mail address at https://tahlo.ayy.fi/password_reset/.

Fill out the following Tahlo tabs carefully: General, Board, Facilities and Attachments. You can update the form up until it closes on the 29th of June at 12:00 noon, so you do not need to do everything at once. Remember to save your changes before exiting a tab!

When filling out the association notice, you will need:
*   Rules in effect
*   The annual report for 2017
*   The strategy for 2018
*   A list of the officers

Also remember to update your association profile on the AYY website. For more detailed instructions, see https://ayy.fi/en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/. If you have any questions or problems, do not hesitate to contact the organizational sector (jarjestoasiat at ayy.fi)

 

2. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?

Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.

Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/

A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey during June. The prize is valid until the end of the year 2018.

 

3. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program. There are already more than a dozen operators involved!

The easiest way to get financial support for your event is by submitting your application by the 30th of June through the form found at www.otanieminightofarts.fi. There is no upper limit to the sum of the financial support, and applications are handled on a case-by-case basis. Now is the perfect time to make your wildest event ideas a reality! In addition to financial support, AYY provides event organizers with the use of its own facilities and those of the event’s partners, free of charge.

Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

Read more about the Otaniemi Night of Arts, apply for support and sign up as a sub-event organizer:
http://otanieminightofarts.fi/

For further information and advice on creating your sub-event, send an email to tero.uuttana (a) ayy.fi

 

4. Service office’s summer opening hours
AYY’s service office in Otaniemi will be open at exceptional hours during the summer:

– The office is closed on Midsummer Eve (Fri 22nd June) and between 9th July and 27th July (key distribution service for one-time rental facilities on Mondays between 14:00 and 17:00).

– The housing services’ telephone service is closed between Mon 2nd July and Wed 1st August.

– Exceptional opening hours of the cashier service: weekdays from 1st to 8th June 12:00–14:00, from 2nd to 6th July 12:00–14:00.

You can check the full opening hours and contact details of the service office on the AYY website: https://ayy.fi/en/contact-information/#Otaniemi

 

5. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July

The residents of Otaniemi have transitioned to a summer mode, each in their own way. Some withdrawal symptoms of the spring’s event-mania can be observed. Hard-working or hardly-working friends are nowhere to be found. What to do?

The answer is obvious: let’s go to the wellbeing committee’s SmökkiAfterwork on 3rd of July! Gather all your friends regardless of their summer plans and come enjoy the sunny weather, a few drinks and the great company on this Tuesday evening. Pub Smökki has it all: world cup football, authentic PubQuiz and a lot more! Refreshments and snacks are available for a small cash fee.

A volleyball tournament is also held alongside the afterwork by the AAVA’s sports committee, more info can be found here: https://www.facebook.com/events/394287647757015/

Summary:
What: Afterwork for the whole Otaniemi
When: On Tuesday 3.7. from 17 onwards
Where: Smökki, Jämeräntaival 4
Why: Because it’s summer and time for an afterwork in good company!
FB-event: https://www.facebook.com/events/172285916784689/

 

6. AYY’s new logos now available
At the beginning of 2018, the Aalto University Student Union adopted a brand strategy for the first time. The idea of AYY as an enabler of the best student’s life in the world is at the core of this strategy.

With the brand work, AYY’s visual outlook and logos were renewed, and they are now available for associations at https://inside.ayy.fi/display/KUV/AYY+Logot. If your association’s materials contain AYY’s logo anywhere (on your website, in your magazine or in your freshman guide, for example), we ask you to update the logos to comply with the new look by the beginning of the next academic year. You can also find visual guidelines on the website linked above.

If you want to read more about AYY’s brand strategy, check out the article on pages 40-41 in the latest AINO magazine, where Noora Vänttinen, Chair of AYY’s Board, explains how the new brand was built and what were the thoughts behind the new logo: https://issuu.com/aino-lehti/docs/aino2_2018_issuu.

 

7. AYY is now GDPR-compatible
The EU General Data Protection Regulation came into effect on Friday, the 25th of May 2018. AYY has prepared for the regulation in many ways to keep the data of our members safe.

The privacy statements on AYY’s registers with contact personnel can be found at https://rekisterit.ayy.fi/

AYY has trained its staff and the associations in its sphere of influence on the GDPR. You can check out the information, aimed towards associations, with examples, here: https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID)

Please note that if you do not wish to receive the AYY association newsletter, you can unsubscribe from the list by following the instructions behind the link: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

 

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 25/2018

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset


This is AYY’s association newsletter for the week 25/2018

Still a few weeks left to file your missing association notices! Also remember to answer the space survey for associations and share your ideas on AYY’s advocacy policies. Associations intending to rent facilities from AYY in the summer should also check out the service office’s summer opening hours.

Upcoming events and important dates and events for associations
29th June at 12 noon: Post-announcement for association notices ends (see item 1 and instructions)
30th June: AYY’s space survey for associations closes (see item 2)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (see item 4)
31st July: Survey on AYY’s advocacy policies closes (see item 5 and direct link to the survey)

 

Contents of the newsletter
1. File your missing association notices by Friday, the 29th of June, 12:00 noon
2. What kind of spaces does your association need? Have an impact by taking the survey!
3. Service office’s summer opening hours
4. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July
5. Share your ideas on AYY’s advocacy policies

 

1. File your missing association notices by Friday, the 29th of June, 12:00 noon
All associations within AYY must fill out a yearly association notice. Associations that have not yet filed an association notice for 2018 must do so before the 29th of June, 12:00 noon. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Association notices are submitted through the TAHLO system, which can be found at http://tahlo.ayy.fi/. You can log in using your association’s username and password. If you have forgotten your username or password, you can recover it and have it sent to the association’s contact e-mail address at https://tahlo.ayy.fi/password_reset/.

Fill out the following Tahlo tabs carefully: General, Board, Facilities and Attachments. You can update the form up until it closes on the 29th of June at 12:00 noon, so you do not need to do everything at once. Remember to save your changes before exiting a tab!

When filling out the association notice, you will need:
*   Rules in effect
*   The annual report for 2017
*   The strategy for 2018
*   A list of the officers

Also remember to update your association profile on the AYY website. For more detailed instructions, see https://ayy.fi/en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/. If you have any questions or problems, do not hesitate to contact the organizational sector (jarjestoasiat at ayy.fi)

 

2. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?

Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.

Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/

A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey. The prize is valid for the rest of the year.

 

3. Service office’s summer opening hours
AYY’s service office in Otaniemi will be open at exceptional hours during the summer:

– The office is closed on Midsummer Eve (Fri 22nd June) and between 9th July and 27th July (key distribution service for one-time rental facilities on Mondays between 14:00 and 17:00).

– The housing services’ telephone service is closed between Mon 2nd July and Wed 1st August.

– Exceptional opening hours of the cashier service: weekdays from 1st to 8th June 12:00–14:00, from 2nd to 6th July 12:00–14:00.

You can check the full opening hours and contact details of the service office on the AYY website: https://ayy.fi/en/contact-information/#Otaniemi

 

4. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July

The residents of Otaniemi have transitioned to a summer mode, each in their own way. Some withdrawal symptoms of the spring’s event-mania can be observed. Hard-working or hardly-working friends are nowhere to be found. What to do?

The answer is obvious: let’s go to the wellbeing committee’s SmökkiAfterwork on 3rd of July! Gather all your friends regardless of their summer plans and come enjoy the sunny weather, a few drinks and the great company on this Tuesday evening. Pub Smökki has it all: world cup football, authentic PubQuiz and a lot more! Refreshments and snacks are available for a small cash fee.

A volleyball tournament is also held alongside the afterwork by the AAVA’s sports committee, more info can be found here: https://www.facebook.com/events/394287647757015/

Summary:
What: Afterwork for the whole Otaniemi
When: On Tuesday 3.7. from 17 onwards
Where: Smökki, Jämeräntaival 4
Why: Because it’s summer and time for an afterwork in good company!
FB-event: https://www.facebook.com/events/172285916784689/

 

5. Share your ideas on AYY’s advocacy policies
The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. In what societal questions should Aalto people be especially active in?

By taking the survey, you can bring new issues and ideas to the policy paper preparation work: https://lomake.ayy.fi/vaikuttaminen/kerro-ideasi-ayyn-vaikuttamislinjoista/

The survey is open until July 31st. For more information, please contact AYY’s Advocacy and Communications Manager: heikki.isotalo (a) ayy.fi

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for the week 3/2017

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 3/2018 

Upcoming events and important dates and events for associations

Jan 12th: Deadline for registering your checkpoint to Winter day
Jan 16th: Winter day (see 1)
Jan 21st: TTER’s deadline (see 2)

Content of the newsletter

  1. Welcome to host a checkpoint at Winter day on January 16th
  2. The first application round of TTE-Fund in 2018 is open!
  3. Changes to the AYY Association Regulation
  4. Presentations from AYY’s association training online
  5. Save the date: security training in Finnish on the 26th of January 2018

 

  1. Welcome to host a checkpoint at Winter day on January 16th

Hello and happy new year!

Frost, winter and the new year brings the Winter Day upon us. I warmly welcome every association, guild and tutor to host a checkpoint in the event for the crawling freshmen. The event is held on Tuesday 16.1. and the checkpoints are open from 14:30 and will close at 17:30. All the saunas in Otaniemi will open at 17:00 and the afterparty, After Ski which starts in Smökki at 20:00.

You can register your checkpoint until the 12th of January with this form:

http://lomake.ayy.fi/teekkarijaosto/talvipaivan-rastinpitajaksi-checkpoint-for-winter-day-16-1/

Also check the event in Facebook:

https://www.facebook.com/events/152910288672536/

If you have any questions, don’t hesitate to ask!

Lauri Nyrhilä

Freshman Major

Aalto University Student Union AYY

+358 40 1959210 | lauri.nyrhila@ayy.fi

 

 

  1. The first application round of TTE-Fund in 2018 is open!

The first application round of TTE-Fund in 2018 is open! The fund may grant financial aid for all AYY members and the association within it. TTE-Fund supports visible activities that reach for the stars and make other people excited.

You can apply for grants from TTE-Fund in two ways: through the application rounds arranged approximately three times a year and through the continuous application period which is open during the academic terms. During the continuous application period, you can apply for the grants with the maximum of 2000€, whereas the amount of project grants during the actual application rounds is not limited.

The first application round of 2018 will end on Sunday, 21 Jan 2018, at 11.59pm. Instructions for the application and its attachments are available on the website of the fund at http://tter.ayy.fi/. The grant can be applied for with an online form which is available at: https://lomake.ayy.fi/tter/hakulomake/

Deadlines of the application rounds for the year 2018 and other additional information is available on TTE-Fund’s website at http://tter.ayy.fi/. Also check out the facebook site at www.facebook.com/tterahasto.

 

  1. Changes to the AYY Association Regulation

The AYY Representative Council decided at their meeting 7/2017, held on the 2nd of November, to change the stipulations in the association regulation regarding the number of members in associations and the responsibility of keeping the Student Union up to date on the number of members. The exact requirement, 7 members, previously only concerned associations on the first list. The same requirement was now extended to concern associations also on the second list. So, from now on, second list associations must also have at least 7 members that belong to AYY. However, the requirement of at least 60% of members with the right to vote being members of the Student Union only applies when the association belongs to the first list.

To check and update the number of members, a stipulation was added for all associations about informing the Student Union on member numbers and percentages of members that belong to AYY as part of the association notice. This means that the member lists will be under scrutiny in the upcoming association notice check-up during the spring of 2018. The inspection of the association notices is based on the information submitted to the TAHLO system by the associations, same as before.

Revised association regulation: https://inside.ayy.fi/pages/viewpage.action?pageId=12615842

More information on the subject from organizational affairs and communications specialist Ahto Harmo at jarjestoasiat@ayy.fi.

 

  1. Presentations from AYY’s association training online

Most of the presentations from the Finnish association training can now be found on AYY’s website at http://ayy.fi/yhdistykset/palvelut/koulutus-ja-kurssit/yhdistyskoulutus/.

Presentations from the English association training can now be found at https://ayy.fi/en/associations/services/training-and-courses/association-training/.

Some of the presentations are still missing, but all of them will be uploaded on the website as soon as possible.

 

 

  1. Save the date: security training in Finnish on the 26th of January 2018

AYY is organizing a security and harassment prevention training in Otaniemi on the 26th of January, in cooperation with the Student Union of the University of Helsinki (HYY). More information and signups to be informed next week. The training will be held in Finnish.

Association newsletter for the week 2/2018

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 2/2018

Upcoming events and important dates and events for associations

Jan 12th: Deadline for registering your checkpoint to Winter day: http://lomake.ayy.fi/teekkarijaosto/talvipaivan-rastinpitajaksi-checkpoint-for-winter-day-16-1/
Jan 16th: Winter day (see 2)

Content of the newsletter

  1. Changes to the AYY Association Regulation
  2. Welcome to host a checkpoint at Winter day on January 16th
  3. Presentations from AYY’s association training online
  4. Remember to join AYY’s event marketing groups for next year
  5. Pick up you association mail from AYY’s letterboxes

 

  1. Changes to the AYY Association Regulation

The AYY Representative Council decided at their meeting 7/2017, held on the 2nd of November, to change the stipulations in the association regulation regarding the number of members in associations and the responsibility of keeping the Student Union up to date on the number of members. The exact requirement, 7 members, previously only concerned associations on the first list. The same requirement was now extended to concern associations also on the second list. So, from now on, second list associations must also have at least 7 members that belong to AYY. However, the requirement of at least 60% of members with the right to vote being members of the Student Union only applies when the association belongs to the first list.

To check and update the number of members, a stipulation was added for all associations about informing the Student Union on member numbers and percentages of members that belong to AYY as part of the association notice. This means that the member lists will be under scrutiny in the upcoming association notice check-up during the spring of 2018. The inspection of the association notices is based on the information submitted to the TAHLO system by the associations, same as before.

Revised association regulation: https://inside.ayy.fi/pages/viewpage.action?pageId=12615842

More information on the subject from organizational affairs and communications specialist Ahto Harmo at jarjestoasiat ät ayy.fi.

 

  1. Welcome to host a checkpoint at Winter day on January 16th

Hello and happy new year!

Frost, winter and the new year brings the Winter Day upon us. I warmly welcome every association, guild and tutor to host a checkpoint in the event for the crawling freshmen. The event is held on Tuesday 16.1. and the checkpoints are open from 14:30 and will close at 17:30. All the saunas in Otaniemi will open at 17:00 and the afterparty, After Ski which starts in Smökki at 20:00.

You can register your checkpoint until the 12th of January with this form:  http://lomake.ayy.fi/teekkarijaosto/talvipaivan-rastinpitajaksi-checkpoint-for-winter-day-16-1/

Also check the event in Facebook: https://www.facebook.com/events/152910288672536/

Best regards,

If you have any questions, don’t hesitate to ask!

Lauri Nyrhilä
Freshman Major
Aalto University Student Union AYY
+358 40 1959210 | lauri.nyrhila at ayy.fi

 

  1. Presentations from AYY’s association training online

Most of the presentations from the Finnish association training can now be found on AYY’s website at http://ayy.fi/yhdistykset/palvelut/koulutus-ja-kurssit/yhdistyskoulutus/.

Presentations from the English association training can now be found at https://ayy.fi/en/associations/services/training-and-courses/association-training/.

 

4. Remember to join AYY’s event marketing groups for next year

AYY Events is a channel for events hosted by Aalto University Student Union. In the group, you can advertise your non-commercial events that are intended for Aalto University students.

https://www.facebook.com/groups/AYYEvents/

AYY Sports and Wellbeing is a channel operated by the Aalto University Student Union for sports and wellbeing events and opportunities aimed at students. You can use the channel to advertise interesting sports activities and wellbeing-related events for Aalto students. The aim of the group is to encourage Aalto people to take part in easily accessible sports and wellbeing activities.

https://www.facebook.com/groups/2062045280696358/

AYY Study Events is a channel for studying events and opportunities hosted by Aalto University Student Union. In the group, you can advertise studying opportunities that are intended for Aalto University students.

https://www.facebook.com/groups/1079976045426133/

 

  1. Pick up you association mail from AYY’s letterboxes

AYY’s association letterboxes are overflowing. Please come and pick up your association mail in order to make space for new mail!

 

WOULD YOU WISH TO HAVE YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

Asscociation newsletter for the week 23/2017

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 23/2017

Associations that have not yet filed an association notice for 2017 must do so by the 5th of June, 12:00 noon at https://tahlo.ayy.fi/.

The last association newsletter for this spring will be published on June 9th. The first of autumn will be published on August 21st.

Upcoming events and important dates and events for associations

Jun 5th 12 noon: DL for belated association notices (see 1)
Sep 8th: Opening ceremonies for the academic year 2017-2018

Content of the newsletter

  1. Operating grants 2017 and missing association notices DL 6th of June at 12.00 noon
  2. SAVE THE DATE! AYY Association training in Finnish on the 28th of November 2017

 

  1. Operating grants 2017 and missing association notices DL 6th of June 12.00 noon

The operating grants for 2017 have been granted and the sums are available at http://ayy.fi/en/associations/services/operating-grants/operating-grants-2017/

Operating grants are paid when all the prerequisites have been fulfilled. The payment order regarding the grants will be sent to most associations on the 19th of May. For most associations, the payment order on the grant has been made into the account they have submitted to the TAHLO system.

If an association has discrepancies or things missing from their profiles on the AYY website, they have been contacted regarding the issue(s). The profile must be completed before the grants are paid, according to the instructions submitted when the applications opened. Organizations that have been granted additional time for certain appendices have been contacted, and the appendices must be supplied in accordance with the instructions before they will receive their grant. Associations with other evident discrepancies, like missing regulations, have also been contacted separately.

Associations that have not yet filed an association notice for 2017 must do so by the 5th of June, 12:00 at https://tahlo.ayy.fi/. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

 

  1. SAVE THE DATE! AYY Association training in Finnish on the 28th of November 2017

This year’s association training will be held at the Design Factory in Otaniemi on November 28th. Information on the program and signups will be released later, but be sure to mark the date on your associations’ calendar already! The training will be in Finnish. An English training session will be arranged separetly. Stay tuned!

Wishes regarding the training can be sent to the student union’s organization sector at jarjestoasiat@ayy.fi.
 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM, into the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY association and communications specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).

Association newsletter for the week 21/2017

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset.

This is AYY’s asscociation newsletter for the week 21/2017

NB! The association newsletter will not be published next week!

Upcoming events and important dates for associations

May 21st: Deadline for signing up for the internationalisation contest (see 3)
May 31st: Deadline for events to be submitted to the student calendar (see 2)
May 22nd 12:00 – June 5th 12:00: Late submission for association notices open in the TAHLO system: https://tahlo.ayy.fi/ (see 1)
Sep 8th: Opening ceremonies for the academic year 2017-2018

Content of the newsletter

  1. Operating grants 2017 and missing association notices
  2. Your association’s events to the student calendar
  3. Sign up until May 21st: Competition for associations – the most internationalised will be rewarded!
  4. OLL is looking for a student group of 20 people to take care of a refreshment station in the Helsinki City Marathon – earn 500 euros for your organization!

 

  1. Operating grants 2017 and missing association notices

The operating grants for 2017 have been granted and the sums are available at http://ayy.fi/en/associations/services/operating-grants/operating-grants-2017/

Operating grants are paid when all the prerequisites have been fulfilled. The payment order regarding the grants will be sent to most associations on the 19th of May. The payment will be visible on the account submitted to the TAHLO system by the beginning of June.

If an association has discrepancies or things missing from their profiles on the AYY website, they will be notified before the final submission round opens on the 22nd of May. The profile must be completed before the grants are paid, according to the instructions submitted when the applications opened. Organizations that have been granted additional time for certain appendices will have been reminded about submitting them.

Associations that have not yet filed an association notice for 2017 must do so between the 22nd of May, 12:00 and 5th of June, 12:00 at https://tahlo.ayy.fi/. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

 

  1. Your association’s events to the student calendar

AYY’s printed student calendar has traditionally contained different events organized by associations, so those who use the calendar can easily keep track of stuff. This will also be the case in the calendar for 2017-18.

Below is a Google docs link, where you can add your events. You can find instructions in the document.

The absolute deadline for this is on the 31st of May before midnight!

https://docs.google.com/spreadsheets/d/1KXTn9HGVzePyjNrity4-DTtxl18Ns9zKIvqDpsDmPKY/edit?usp=sharing

Have a great spring and don’t hesitate to contact tiedottaja@ayy.fi

 

3. Sign up until May 21st: Competition for associations – the most internationalised will be rewarded!

How to make your association more international? AYY is organizing a competition for associations, rewarding the association that has made the most developments in internationalisation during 2017. The means for internationalisation and opening new participation opportunities for international students can be freely chosen by the associations, but inspiration can be sought from the ABC-guide, made to help with the process.

The association with most advancement in internationalisation will be rewarded at the association assembly in December 2017 with praise, glory and a free sauna booking at one of AYY’s saunas. We won’t award an association that’s already very international, but rather one that has developed their organization the most towards international activities during the ongoing year. Sign up with the link below, plan on how to integrate internationality into your events and operations, and prepare to report your development in November 2017. In the report you must open up what you’ve done differently this year with, for example, the enrolment of new students, information coordination or events, and what you’ve learned along the way.

Sign up here.

Sign up latest on 21st of May!

 

  1. OLL is looking for a student group of 20 people to take care of a refreshment station in the Helsinki City Marathon – earn 500 euros for your association!

The Finnish Student Sports Federation OLL has helped the Helsinki City Marathon every year by gathering a student association for one refreshment station, which is responsible for e.g. the distribution of water and sports drink to the participants. For several years, the refreshment station has been located in Helsinki, around Lauttasaari and Ruoholahti.

This year, the marathon will take place on Saturday, the 12th of August 2017, starting at 15:00, and 20 people must be at the refreshment station between 14:00 and 20:30. The refreshment station team can consist of e.g. a subject organization, student sports club or some other student association.

The people at the refreshment station are responsible for the following:

– One or more people must visit a refreshment station meeting organized by HCM in June (time and place will be announced soon). At the meeting, you will receive more information on hydration, and the location of the refreshment station will be confirmed.

– Gathering a group of at least 20 people for the entire marathon (there must be at least 20 people at the refreshment station for the entire time, because the refreshment station can get crowded during the marathon and thousands of participants will run through the station).

– Assembling the tables at the refreshment station.

– Mixing buckets of water with sports drink powder and filling the cups.

– Filling the water cups.

– Keeping the refreshment station tidy during the entire marathon.

– Helping the runners to the water/sports drink.

– Cleaning the area after the marathon and disassembling the tables.

OLL will pay a reward of 500 euros to the association’s account after the marathon.

You can also take audio equipment and e.g. your association’s shirts or banners with you to the refreshment station. So gather yourself a nice group and reply to this message as soon as possible! The fastest association will be given the task of running the refreshment station, but you must be sure at this point that you will have 20 people at the refreshment station for the entire time.

More information on the Helsinki City Marathon can be found here:

www.hcm.fi

You can also contact me for more information at:

jenny.soderman@oll.fi

and on weekdays from 8:00 to 16:00 by calling 044-7800217

 

DO YOU WANT YOUR OWN NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM, into the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY association and communications specialist, Ahto Harmo (ahto.harmo (a) ayy.fi, phone: 050 520 9442).