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Association newsletter week 43/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 43/2018

The first exam week of the autumn is just around the corner. If this means a break in your association’s event calendar and you have no exams ahead, it’s worth utilising this time to think about your association’s archiving, for example (item 1). For those working hard on assignments and exams, lots of luck!

Upcoming events and important dates for associations
20 Oct Climate March (item 2, http://bit.ly/ilmastomarssi)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
25 Oct/7 Nov: Application to AYY Board ends (item 3, https://ayy.fi/stop/en/)
27 Oct: TOKYO Maskerad (https://ayy.fi/blogi/2018/10/01/maskerad-is-turned-into-art-by-the-party-crowd/?lang=en)
29 Oct – 3 Nov: Elossa Film Festival (item 5, https://elossafestival.fi)
1 Nov: Representative Council meeting 10/2018 (follow at https://ayy.fi/en/student-union/live/)
1 Nov–23 Nov/3 Dec: Application to AYY Sections is open (item 3, https://ayy.fi/stop/en/)
1 Nov–31 Dec: Application to AYY Committees is open (item 3, https://ayy.fi/stop/en/)
9 Nov: Teekkari Tradition Party (https://teekkarius146.ayy.fi [in Finnish])
27 Nov: Save the date: Association training in Finnish (basic training)
28 Nov: Save the date: Association training in Finnish (themed training)
29 Nov: Save the date: Association training in English

 

Contents of the newsletter
1. Store traces of your association operations in history
2. AYY invites you to join the Climate March 20.10.!
3. Apply to next year’s AYY Board or Chairs of the Representative Council!
4. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
5. Programme of the Elossa Film Festival has been released
6. Tableware rental for associations operating within AYY

 

1. Store traces of your association operations in history
Is it easy to forget archiving? What is it necessary and worthwhile to archive in the first place? Is your archiving often left to the end of the year without you even noticing? Now is a good time to grab hold of it in order to avoid panic in December.

The archive of Aalto University Student Union offers the associations operating within it storage space, equipment and advice on archiving. Archiving is meant to give future operators a vivid idea of the association’s operations. It is worth archiving all self-produced materials relating to the association’s operations as well as other materials that might interest the next generations, all marked appropriately. Tips for limiting your archiving can be found, for example, on the Yhdistystoimijat website (in Finnish).

What is important is that archiving is kept in mind and executed throughout the year. Don’t be afraid to ask for some tips and contact arkisto(a)ayy.fi.


2. AYY invites you to join the Climate March 20.10.!
AYY invites its associations and all Aalto students to join the Climate March on Saturday, 20.10., for more ambitious environmental policies and decision-making based on scientific research! The goals and details of the Climate March can be found on the Facebook event in three languages: http://bit.ly/ilmastomarssi. Grab your overalls and/or other student symbols with you (if you wish) and join the other students on the event on the east side of the statue on Senate Square, starting from 14:15. More information on the student participation can be found in the sub-event of the Climate March, Opiskelijat ilmastomarssilla.

See you on Saturday, feel free to share the invitation!

On behalf of AYY,

Rosa Väisänen
Specialist, International Affairs
Aalto University Student Union AYY
+358 50 5272401

 

3. Apply to next year’s AYY Board or Chairs of the Representative Council!
Do you want to get straight into the heart of the Student Union to work for the good of the Aalto community? Apply to the AYY Board for 2019!

As a Board member, you get to be part of AYY’s amazing work community that works towards a common goal, get to know student union operators all around Finland and develop yourself at a dizzying pace with each new project. The Board as a whole is always more than the sum of its members.

An equally excellent option is to apply to the Chairs of AYY’s Representative Council, which is the Student Union’s highest decision-making body. The Council decides upon AYY’s operational plan, budget and result, for example, and also appoints the Board for the Student Union.

Learn more about the amazing and versatile posts at AYY at ayy.fi/stop/en/!

Below is the schedule for the volunteer recruitment:

Mon 1 Oct: Application to put together the Board, to Board members and to Chairs of the Representative Council opens
Thu 25 Oct: Application to put together the Board and to Representative Council Chair ends
Thu 1 Nov: Application to Sections and Committees opens / the person to put together the Board appointed at the Representative Council meeting
Wed 7 Nov: Application to the Board and to Representative Council Vice Chairs ends
Thu 22 Nov: Board appointed at the Representative Council meeting
Fri 23 Nov: Application to Section Chairs ends
Fri 30 Nov: Section Chairs appointed and published
Mon 3 Dec: Application to Sections ends
By Wed 21 Dec: Section selections published
Mon 31 Dec: Application to Committees ends

For more information about the volunteer posts, you can ask the current operators or the Board member in charge of volunteers, hilja.korhonen(a)ayy.fi, 040 551 6530.

 

4. Nominate new honorary members for the Guild of the Round Tower by 21 Oct at the latest
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (Teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

5. Programme of the Elossa Film Festival has been released
The Elossa Film Festival, ending AYY’s Year of the Arts, has released its programme. The programme features films selected by different student communities that are divided into various themes of opposites: human mind & technology, love & hate and power & anarchy. The selection of films ranges all the way from Mad Max to Moulin Rouge, and part of the films are seen as genuine film copies. In the beginning of each screening, short films will be shown that have been made by ELO students. The festival takes place in Kino Tapiola and Kino Sheryl on 29 Oct–3 Nov.

Full programme at: https://elossafestival.fi

Facebook event: https://www.facebook.com/events/558838954564413/

 

6. Tableware rental for associations operating within AYY
AYY promotes ecology, and one way to reduce unnecessary waste is to use less disposable tableware at events. In the Otaranta club room, there’s a set of dishes that can be used by anyone renting the space. The other rental spaces have less tableware, but there are rental opportunities that include e.g. delivery to site and returning the dishes unwashed. Jalostajat and Astiva have inexpensive offers for associations within AYY, the details of which are listed below:

Jalostajat:

The Otaniemi refinement club Jalostajat rents dinnerware for 220 people flexibly and inexpensively to groups operating in Otaniemi! Delivery within the Otaniemi area is free of charge, and its cost to external locations will be decided separately depending on the distance. Additionally, the price includes dishwashing, so the dishes can be returned unwashed! The tableware can be rented by email at astiasto(a)jalostajat.fi, and we’re also happy to answer any questions about the tableware.

Astiva:
– agreement is open-ended, excluding high school graduation week in the spring
– discount always at least 20%; the earlier you book, the more room we have -> the bigger the discount
– orders need to be made at least 2 weeks beforehand (depending on availability)
– specified quantities only need to be given (for weekend events) on the previous Monday
– delivery to the Otaniemi area free of charge Mon–Fri at 9 am–3 pm
– deliveries / pickups at Smökki don’t require anyone to be present, we have a key
– dishwashing is always included in the price, so dishes can be returned unwashed
– payment must be made within 7 days of pickup day, card payment also possible when necessary
– good offers are also available for private parties of AYY members

You’ll get the discount if you send your order directly to astiva(a)astiva.fi and mention that it’s for an association operating within AYY. On the website, you can get the discount by entering the code “AYY2018” when making the order.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 41/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 41/2018

One last reminder about answering the community survey (item 1). It is important to get a collective answer from each association for the development work. See also the reminder about AYY’s social media channels (item 2), of which Instagram can be taken over by your association to showcase your activities (item 3). Also, check out the schedules for AYY’s volunteer applications (item 5).

Upcoming events and important dates for associations
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
7 Oct: Answering time of community survey ends (item 1)
1 Oct–25 Oct/7 Nov: Application to AYY Board is open (item 5, https://ayy.fi/stop/en/)
18 Oct: Representative Council meeting 9/2018 (follow at https://ayy.fi/en/student-union/live/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Oct: TOKYO Maskerad (https://ayy.fi/blogi/2018/10/01/maskerad-is-turned-into-art-by-the-party-crowd/?lang=en)
1 Nov–23 Nov/3 Dec: Application to AYY Sections is open (item 5, https://ayy.fi/stop/en/)
1 Nov–31 Dec: Application to AYY Committees is open (item 5, https://ayy.fi/stop/en/)
9 Nov: Teekkari Tradition Party (item 4, https://teekkarius146.ayy.fi [in Finnish])
27 Nov: Save the date: association training in Finnish
28 Nov: Save the date: association training in Finnish
29 Nov: Save the date: association training in English

Contents of the newsletter
1. AYY’s survey for associations – answering time extended until Sunday 7 Oct at 11.59 pm!
2. Follow AYY on social media!
3. Take over AYY’s Instagram Story for a day
4. Sign-up for Teekkari Tradition Party is open!
5. Apply to next year’s AYY Board or Chairs of the Representative Council!
6. Aalto Wellbeing Week – digital wellbeing service HeiaHeia free for Aalto people
7. Nominate new honorary members for the Guild of the Round Tower


1. AYY’s survey for associations – answering time extended until Sunday 7 Oct at 11.59 pm!
On Friday 21 Sept, a survey was sent to the email address your association has provided in TAHLO regarding the development project of community and organisational structures. The goal of the project is to discover via surveys, interviews and discussions how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The survey is meant to help chart the associations’ views on what the relationships between parties operating within AYY are based upon now, and how the different associations and student cultures can be taken into account more equally in the operations.

The survey is answered by way of one representative of the association filling in the association’s views on the survey form based on the discussion that was had in the association’s Board meeting or other get-together. It would be very important for you to find the time to answer the survey from your association’s point of view as the results of this survey will have great impact on the project’s progress. The answering time has been extended to Sunday 7 Oct at 11.59 pm. Thank you!

You can access the survey for the first and second list associations here: https://www.webropolsurveys.com/S/3F3A25652AFBB880.par
You can access the survey for the Special Status Associations here: https://www.webropolsurveys.com/S/E8CA249F117624D0.par

More information and questions regarding the project:
Elina Nieminen
Project Coordinator
elina.nieminen(a)ayy.fi
tel. 0406819612


2. Follow AYY on social media!
Do you want to be among the first to know what your Student Union is doing and what is going on in the Aalto Community? Follow AYY’s social media accounts to instantly find out what is going on:

Facebook: https://www.facebook.com/ylioppilaskunta/
Instagram: https://www.instagram.com/ayy_fi/
Twitter: https://twitter.com/AYY_FI
LinkedIn: https://www.linkedin.com/company/aalto-university-student-union

Also keep in mind the Facebook groups AYY Events, Aalto International and AYY Study Events and AYY: Advocacy, as well as the Telegram groups AYY: Advocacy and Aalto International!

 

3. Take over AYY’s Instagram Story for a day
Do you want to talk about your operations, showcase your association or maybe show how an event is organised your way? Your association has the opportunity to tell AYY’s 1900 Instagram followers what it is that you do and how you do it. Via the Stories, the followers get to see what a versatile and multifaceted organisation field AYY has, and your association will reach new people at the same time.

Are you interested in taking over AYY’s Instagram Story? Send a note to AYY Information Officer Henna Palonen (henna.palonen(a)ayy.fi) and agree on your day.

 

4. Sign-up for Teekkari Tradition Party is open!
It’s the Teekkari concept’s 146th birthday, in honour of which you are invited to celebrate the Teekkariperinnejuhla (Teekkari Tradition Party) on Friday 9 Nov 2018 at Dipoli! Throughout the Teekkari Tradition Week, we will be venturing in the world of cinema, and for this reason, you will get to enjoy the characteristic atmosphere and glamour of Hollywood at the Teekkari Tradition Party.

The sign-up period for invitees runs from 12 noon on 26 Sept to 10 Oct and for others from 12 noon on 3 Oct to 26 Oct or until the sign-up list is full.

More information and sign-up: https://teekkarius146.ayy.fi (in Finnish)

Dress code for the Teekkari Tradition Party: White tie with academic honours
Price of dinner and party: Students 85€ / Graduates 110€ + Sillis 20€

 

5. Apply to next year’s AYY Board or Chairs of the Representative Council!
This autumn’s recruitment for AYY volunteers has begun! The recruitment schedule has been slightly altered from previous years so that only the applications for the Student Union’s Board and the Chairs of the Representative Council are opened in the beginning of October. Applications for all other posts will be opened on 1 November.

Learn more about the amazing and versatile posts at AYY at ayy.fi/stop/en/!

Below is the schedule for the volunteer recruitment:
Mon 1 Oct: Application to put together the Board, to Board members and to Chairs of the Representative Council opens
Thu 25 Oct: Application to put together the Board and to Representative Council Chair ends
Thu 1 Nov: Application to Sections and Committees opens / the person to put together the Board appointed at the Representative Council
meeting
Wed 7 Nov: Application to the Board and to Representative Council Vice Chairs ends
Thu 22 Nov: Board appointed at the Representative Council meeting
Fri 23 Nov: Application to Section Chairs ends
Fri 30 Nov: Section Chairs appointed and published
Mon 3 Dec: Application to Sections ends
By Wed 21 Dec: Section selections published
Mon 31 Dec: Application to Committees ends

Be brave and start considering what kinds of interesting things you want to do next year! For more information about the volunteer posts, you can ask the current operators or the Board member in charge of volunteers, hilja.korhonen(a)ayy.fi, 040 551 6530.

 

6. Aalto Wellbeing Week – digital wellbeing service HeiaHeia free for Aalto people
Aalto Wellbeing Week 2018 offers Aalto University staff and students free use of the digital wellbeing service HeiaHeia for six months!

HeiaHeia is an engaging and sociable wellbeing service created by the leading wellbeing experts at Hintsa Performance with the aim of helping you find the healthy habits that will bring you joy and energy!

HeiaHeia guides you to set meaningful wellbeing goals and helps you achieve them. Exercise, steps, sleep, nutrition: whatever your goals are, you can achieve them by doing small, repetitive things that accumulate into remarkable long-term benefits.

HeiaHeia is a sociable service based on support from your likeminded friends and colleagues. Sharing accomplishments big and small and cheering for your friends makes wellbeing fun and sociable. It also brings a positive sense of accountability into sticking to your goals.

Starting from October, you will have the opportunity to make your own wellbeing a fun and collective project for six months with other Aalto people. Join us!

You can easily download the HeiaHeia mobile app by yourself. You can find the app for iOS (iPhone, iPad), Android and Windows Phone. Log in with Aalto’s own code ‘aaltowellbeing2018’ at https://www.heiaheia.com/account.

Best regards,
Lauri Jurvanen
Social Affairs Specialist, AYY

 

7. Nominate new honorary members for the Guild of the Round Tower
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (Teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 40/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 40/2018

Next week is going to be a busy one! On Monday, there is the Otatarha race and Lakinlaskijaiset, and on Saturday, Otaniemi Night of Arts. Before that, there is still time to answer AYY’s survey for associations (item 1), apply for a volunteer position at Otaniemi Night of Arts (item 2) and apply for some money from TTE Fund (item 3).

Upcoming events and important dates for associations
30 Sept: Third application round of TTE Fund ends (item 3)
1 Oct: Answering time of the AYY service questionnaire ends (item 4 and a direct link to questionnaire)
1 Oct: Otatarha race, Alvari Square (https://www.facebook.com/events/305980596620391/)
1 Oct: Lakinlaskijaiset, Dipoli (https://www.facebook.com/events/1967740786850974/)
3 Oct: Answering time of community survey ends (item 1)
6 Oct: Otaniemi Night of Arts (item2 and http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish
28 Nov: Save the date: association training in Finnish
29 Nov: Save the date: association training in English

 

Contents of the newsletter
1. Answer AYY’s survey for associations by 3 Oct at the latest!
2. Volunteer at Otaniemi Night of Arts on 6 Oct
3. Third application round of TTE Fund for 2018 ends on Sunday!
4. AYY service questionnaire 2018 to be passed on to all members
5. Member lists of Special Status Associations available from AYY
6. Follow AYY on social media!
7. Take over AYY’s Instagram Story for a day

 

1. Answer AYY’s survey for associations by Wed 3 Oct at the latest!
On Friday 21 Sept, a survey was sent to the email address your association has provided in TAHLO regarding the development project of community and organisational structures. The goal of the project is to discover via surveys, interviews and discussions how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The survey is meant to help chart the associations’ views on what the relationships between parties operating within AYY are based upon now, and how the different associations and student cultures can be taken into account more equally in the operations.

The survey is answered by way of one representative of the association filling in the association’s views on the survey form based on the discussion that was had in the association’s Board meeting or other get-together. So, reserve some time from your meetings next week to answer the survey. The survey can be answered until Wednesday 3 Oct at 11.59 pm. Thank you!

You can access the survey for the first and second list associations here: https://www.webropolsurveys.com/S/3F3A25652AFBB880.par
You can access the survey for the Special Status Associations here: https://www.webropolsurveys.com/S/E8CA249F117624D0.par

More information and questions regarding the project:
Elina Nieminen
Project Coordinator
elina.nieminen(a)ayy.fi
tel. 0406819612

 

2. Volunteer at Otaniemi Night of Arts on 6 Oct
We are looking for volunteers for Otaniemi Night of Arts on Saturday 6 Oct. The event is an interartistic festival featuring different kinds of events e.g. at Väre, Dipoli and all around the campus. The volunteers’ shifts take place between 1 pm and 9 pm and last for 3–5 hours. Volunteers will be directing festival-goers to the right locations, handing out the programme booklets and answering the audience’s questions. Volunteers are also needed to photograph, to take care of the backstage area and for other assisting tasks. There will be a short volunteer info on Tues 2 Oct at 4.30 pm at the Central Office of Aalto University Student Union (Otakaari 11).

In return for their shift, the volunteers will get food, a cinema ticket for the screening of their choosing at the Elossa festival (29 Oct–3 Nov) and an invitation to the Otaniemi Night of Arts afterparty organised later.

Sign up by filling in the form at https://forms.office.com/Pages/ResponsePage.aspx?id=0377

Facebook event at https://www.facebook.com/events/2220457434854832/
Website at https://otaniemenyo.fi/

More information from volunteer coordinator: julius.luukkanen(a)ayy.fi.

 

3. Third application round of TTE Fund for 2018 ends on Sunday!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

4. AYY service questionnaire 2018 to be passed on to all members
Welcome to answering the AYY service questionnaire! The Student Union produces many different services for its members, such as community, housing and sports services. This questionnaire will help us find out our members’ opinions and experiences of their necessity and quality and the related communication. The questionnaire will produce useful information to support the operational development of both the Student Union and the University.

You can access the questionnaire here: https://my.surveypal.com/AYY-n-palvelukysely-2018-AYY

The research is conducted by the Research Foundation for Studies and Education Otus. For more information on the research, please contact Otus researcher Rasmus Reinikainen (rasmus.reinikainen(at)otus.fi).

Filling in the questionnaire will take about 20 minutes and can be done until Monday 1 Oct. Lots will be drawn from among all respondents for the lucky winners of ten cinema tickets and one free rental space use (excluding Servin mökki or Rantasauna). The winners will be notified personally. The contact details you leave for the raffle will not be connected to your answers.

With autumnal greetings on behalf of the whole AYY,
Noora Vänttinen, AYY Chair of the Board


5. Member lists of Special Status Associations available from AYY
All Special Status Associations whose membership fee has been payable via Oodi in connection with the AYY membership fee can request their member lists from AYY.

The member list includes the members’ names, home municipalities and email addresses. More information about data disclosure can be found in AYY’s member register’s data protection statement at http://rekisterit.ayy.fi/tietosuojaselosteet/jasenrekisteri.pdf (in Finnish). The data will not be disclosed by email but must be collected either in printed form or loaded onto a personal memory drive. Agree on a pick-up time by contacting either AYY’s IT Support (tietotekniikka (a) ayy.fi) or Administrative and HR Manager (johanna.pietilainen (a) ayy.fi)!

Receiving the membership fees from AYY:
The first part of Special Status Associations’ membership fees paid in connection with the annual enrolment were paid out towards the end of August, and the remaining membership fees for this autumn will be paid out during October at the latest.

 

6. Follow AYY on social media!
Do you want to be among the first to know what your Student Union is doing and what is going on in the Aalto Community? Follow AYY’s social media accounts to instantly find out what is going on:

Facebook: https://www.facebook.com/ylioppilaskunta/
Instagram: https://www.instagram.com/ayy_fi/
Twitter: https://twitter.com/AYY_FI
LinkedIn: https://www.linkedin.com/company/aalto-university-student-union

Also keep in mind the Facebook groups AYY Events, Aalto International and AYY Study Events and AYY: Advocacy, as well as the Telegram groups AYY: Advocacy and Aalto International!

 

7. Take over AYY’s Instagram Story for a day
Do you want to talk about your operations, showcase your association or maybe show how an event is organised your way? Your association has the opportunity to tell AYY’s 1900 Instagram followers what it is that you do and how you do it. Via the Stories, the followers get to see what a versatile and multifaceted organisation field AYY has, and your association will reach new people at the same time.

Are you interested in taking over AYY’s Instagram Story? Send a note to AYY Information Officer Henna Palonen (henna.palonen(a)ayy.fi) and agree on your day.

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 39/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 39/2018

A very important survey regarding the community structure project has been sent to associations (item 1)! Please remember to gather one collective answer from your association so you can have your say on the future of the student community. In addition, it is worth spreading the AYY service questionnaire to all members in order to develop even better services (item 2).

 

Upcoming events and important dates for associations
30 Sept: Third application round of TTE Fund ends (item 5)
1 Oct: Answering time of the AYY service questionnaire ends (item 2 and a direct link to questionnaire)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
3 Oct: Answering time of community survey ends (item 1)
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish (item 3)
28 Nov: Save the date: association training in Finnish (item 3)
29 Nov: Save the date: association training in English (item 3)

 

Contents of the newsletter
1.
Answer AYY’s survey for associations by 3 Oct at the latest!
2. AYY service questionnaire 2018 to be passed on to all members
3. Member lists of Special Status Associations available from AYY
4. Not Cool! – Everyone can interfere with inappropriate behaviour
5. Third application round of TTE Fund for 2018 is open!
6. New Aalto International discussion group
7. AYY: Advocacy now also on Telegram

 

1. Answer AYY’s survey for associations by 3 Oct at the latest!
On Friday 21 Sept, a survey has been sent to the email address your association has provided in TAHLO regarding the development project of community and organisational structures. The goal of the project is to discover via surveys, interviews and discussions how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed in a way that would make the roles of different parties clearer than before. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals better than before.

The survey is meant to help chart the associations’ views on what the relationships between parties operating within AYY are based upon now, and how the different associations and student cultures can be taken into account more equally in the operations.

The survey is answered by way of one representative of the association filling in the association’s views on the survey form based on the discussion that was had in the association’s Board meeting or other get-together. So, reserve some time from your meetings next week to answer the survey. The survey can be answered until Wednesday 3 Oct at 11.59 pm. Thank you!

You can access the survey for first and second list associations here: https://www.webropolsurveys.com/S/3F3A25652AFBB880.par
You can access the survey for the special status associations here: https://www.webropolsurveys.com/S/E8CA249F117624D0.par

More information and questions regarding the project:

Elina Nieminen
Project Coordinator
elina.nieminen(a)ayy.fi
tel. 0406819612


2. AYY service questionnaire 2018 to be passed on to all members
Welcome to answering the AYY service questionnaire! The Student Union produces many different services for its members, such as community, housing and sports services. This questionnaire will help us find out our members’ opinions and experiences of their necessity and quality and the related communication. The questionnaire will produce useful information to support the operational development of both the Student Union and the University.

You can access the questionnaire here: https://my.surveypal.com/AYY-n-palvelukysely-2018-AYY

The research is conducted by the Research Foundation for Studies and Education Otus. For more information on the research, please contact Otus researcher Rasmus Reinikainen (rasmus.reinikainen(at)otus.fi).

Filling in the questionnaire will take about 20 minutes and can be done until Monday 1 Oct. Lots will be drawn from among all respondents for the lucky winners of ten cinema tickets and one free rental space use (excluding Servin mökki or Rantasauna). The winners will be notified personally. The contact details you leave for the raffle will not be connected to your answers.

With autumnal greetings on behalf of the whole AYY,
Noora Vänttinen, AYY Chair of the Board

 

3. Member lists of Special Status Associations available from AYY
All Special Status Associations whose membership fee has been payable via Oodi in connection with the AYY membership fee can request their member lists from AYY.

The member list includes the members’ names, home municipalities and email addresses. More information about data disclosure can be found in AYY’s member register’s data protection statement at http://rekisterit.ayy.fi/tietosuojaselosteet/jasenrekisteri.pdf (in Finnish). The data will not be disclosed by email but must be collected either in printed form or loaded onto a personal memory drive. Agree on a pick-up time by contacting either AYY’s IT Support (tietotekniikka (a) ayy.fi) or Administrative and HR Manager (johanna.pietilainen (a) ayy.fi)!

Receiving the membership fees from AYY:
The first part of Special Status Associations’ membership fees paid in connection with the annual enrolment were paid out towards the end of August, and the remaining membership fees for this autumn will be paid out during October at the latest.

 

4. Not Cool! – Everyone can interfere with inappropriate behaviour
AYY has started the Not Cool! campaign, which aims to encourage everyone to recognise and interfere with inappropriate behaviour.

In the beginning of autumn, it’s good to think about harassment in general in your own student association. Do we invite everyone to join in on an equal basis? Are we using practices that someone might find discriminatory? Should we create rules or procedures that would prevent harassment and make our community more equal?

If necessary, AYY can provide you with information and support you in enhancing the equality of your activities. You can also grab a campaign poster for your association facilities from the top of the post boxes at AYY’s Central office. Read more about the campaign from the AYY website: https://ayy.fi/en/notcool #notcool

 

5. Third application round of TTE Fund for 2018 is open!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

6. New Aalto International discussion group
The Facebook group Aalto International is now also on Telegram to serve the same purpose, and you can join the group here: t.me/@aaltointernational. The group is for discussion and publicity of activities and events among the Aalto University student community. The group is moderated by AYY as an informal communications channel, and the language of the group is English. Don’t forget the official channels on Facebook: @ylioppilaskunta & Instagram and Twitter: @ayy_fi.

See you in the Telegram group – don’t hesitate to come up with your thoughts @aaltointernational!

If you have any questions, concerns or ideas about internationalisation, get in touch with our specialist Rosa Väisänen (rosa.vaisanen(a)ayy.fi,  050 527 2401).

 

7. AYY: Advocacy now also on Telegram
Does basic income evoke emotions in you, but you don’t know who to share them with? Would you like to bounce around thoughts on open data systems, but your roommate is sick of listening to you? That’s alright, the AYY: Advocacy discussion channel can now be found on the Telegram instant messaging service, too!

AYY: Advocacy is an unofficial and independent platform for advocacy-related discussion and activity at Aalto, in Finland and around the world. Joining the community does not bind you to anything, and you don’t need to be a Student Representative or even an Aalto student to join.

The channel can be found at t.me/AYYadvocacy

More information from Advocacy and Communications Manager Heikki Isotalo, heikki.isotalo(at)ayy.fi.

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 38/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 38/2018

The Not Cool campaign has started. Might it be time to talk about equality in your association, too, and think about your practices (item 1)? Please also note the new Telegram groups for discussion on international matters and advocacy (items 3 and 4).


Upcoming events and important dates for associations
17 Sept: Polyteekkari Museum’s guide recruitment evening (item 5)
30 Sept: Third application round of TTE Fund ends (item 7)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (https://lomake.ayy.fi/ptk/ehdota-uusia-
arwoisia/
, form in Finnish)
27 Nov: Save the date: association training in Finnish
28 Nov: Save the date: association training in Finnish
29 Nov: Save the date: association training in English

 

Contents of the newsletter
1. Not Cool! – Everyone can interfere with inappropriate behaviour
2. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
3. New Aalto International discussion group
4. AYY: Advocacy now also on Telegram
5. Polyteekkari Museum’s guide recruitment evening on Monday 17 Sept at 5 pm
6. Survey for associations coming on Wed 19 Sept
7. Third application round of TTE Fund for 2018 is open!

 

1. Not Cool! – Everyone can interfere with inappropriate behaviour
AYY has started the Not Cool! campaign, which aims to encourage everyone to recognise and interfere with inappropriate behaviour.

In the beginning of autumn, it’s good to think about harassment in general in your own student association. Do we invite everyone to join in on an equal basis? Are we using practices that someone might find discriminatory? Should we create rules or procedures that would prevent harassment and make our community more equal?

If necessary, AYY can provide you with information and support you in enhancing the equality of your activities. You can also grab a campaign poster for your association facilities from the top of the post boxes at AYY’s Central office. Read more about the campaign from the AYY website: https://ayy.fi/en/notcool #notcool

 

2. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
Aalto University Student Union has two Harassment contact persons, a man and a woman, who are AYY employees. The Harassment contact persons can be contacted if an AYY member has experienced or encountered harassment within the University community, or if your association wants help with the prevention of harassment.

The Harassment contact persons offer help with identifying harassment and provide counselling, conversational help and, if necessary, assistance in resolving the situation. If necessary, the person asking for advice is directed to other services or to contact the authorities or University staff, if this is deemed necessary and the person so wishes.

All contacts are confidential, and their content is not collected by the Student Union or communicated to anyone without the consent of the person making contact.

Harassment contact person Lauri Jurvanen hairinta-mies(a)ayy.fi tel. 050 520 9438
Harassment contact person Minna Mäkitalo hairinta-nainen(a)ayy.fi tel. 050 520 9438

The Harassment contact persons will help regardless of whether harassment has been experienced during the Student Union’s or associations’ activities or during teaching. Harassment or inappropriate behaviour can manifest itself as verbal or non-verbal insults, unwanted physical contact, threatening, unwanted contact, being left out of the community or otherwise as inappropriate complications in participating in it. The experience of harassment is subjective, so what is offensive and distressing and qualifies as harassment varies from one person to another, meaning that the most important thing is how the person making contact personally experiences the situation.

Don’t hesitate to make contact if you suspect that you have encountered harassment and need help.

Best Wishes, Harassment contact persons Minna & Lauri


3. New Aalto International discussion group
The Facebook group Aalto International is now also on Telegram to serve the same purpose, and you can join the group here: http://t.me/aaltointernational. The group is for discussion and publicity of activities and events among the Aalto University student community. The group is moderated by AYY as an informal communications channel, and the language of the group is English. Don’t forget the official channels on Facebook: @ylioppilaskunta & Instagram and Twitter: @ayy_fi.

See you in the Telegram group – don’t hesitate to come up with your thoughts @aaltointernational!

If you have any questions, concerns or ideas about internationalisation, get in touch with our specialist Rosa Väisänen (rosa.vaisanen(a)ayy.fi,  050 527 2401).


4. AYY: Advocacy now also on Telegram
Does basic income evoke emotions in you, but you don’t know who to share them with? Would you like to bounce around thoughts on open data systems, but your roommate is sick of listening to you? That’s alright, the AYY: Advocacy discussion channel can now be found on the Telegram instant messaging service, too!

AYY: Advocacy is an unofficial and independent platform for advocacy-related discussion and activity at Aalto, in Finland and around the world. Joining the community does not bind you to anything, and you don’t need to be a Student Representative or even an Aalto student to join.

The channel can be found at t.me/AYYadvocacy

More information from Advocacy and Communications Manager Heikki Isotalo, heikki.isotalo(at)ayy.fi.

 

5. Polyteekkari Museum’s guide recruitment evening on Monday 17 Sept at 5 pm
Are you all upset because you’re not a Polyteekkari Museum guide yet? Not to worry, do what Henri did and become a guide to regain those twinkly eyes. Come to the museum on Monday 17 Sept at 5 pm with a couple of hours spare and get to know the life and soul of a guide. All are welcome, regardless of study field or stage – we’ll be expecting you!

You can ask for more information by email at intendentti(a)ayy.fi.

 

6. Survey for associations coming on Wed 19 Sept
Project Coordinator for community and organisational structures Elina Nieminen has started work at the Aalto University Student Union’s Central office in the beginning of August, and her job is to conduct surveys, interviews and conversations to figure out how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals even better than before.

The project kicks off with a survey that will be sent out to all associations on Wednesday 19 Sept 2018. You will have two weeks to answer the survey, so it’s worth reserving time from a meeting or other get-together now to come up with your answers, as each association is meant to only answer the survey once.

More information to follow next week! If you have questions about the project, email elina.nieminen(a)ayy.fi.

Get to know Project Coordinator Elina and her project better: https://ayy.fi/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/

 

7. Third application round of TTE Fund for 2018 is open!
The third application round of TTE Fund for 2018 is open! The Fund can grant financial aid for all AYY members and the associations within it. TTE Fund supports activities that reach for the stars, get other people excited and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds arranged approximately three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000€, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the third round of 2018 ends on Sunday 30 Sept 2018 at 11.59 pm. Instructions for the application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. To apply for a grant, fill in the online form found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2018 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter week 37/2018

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 37/2018

Orientation week is almost over and done with! What a week it was, full of action and lots of new faces around campus. Next week features e.g. Stadisuunnistus and Aalto 10km/5km. Also, take a peek at item 1 and the info on adding events onto the AYY website.

Upcoming events and important dates for associations
11 Sept: Stadisuunnistus (https://www.facebook.com/events/265139937442162/)
16 Sept: Aalto 10km/5km (https://www.rantamaraton.fi/aalto-10km-ja-aalto-5km/in-english/)
1 Oct: Otatarha race, Alvari Square
1 Oct: Lakinlaskijaiset, Dipoli
6 Oct: Otaniemi Night of Arts (http://otanieminightofarts.fi/)
21 Oct: Nomination for honorary members of PTK ends (item 6 and https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/, form in Finnish)
27 Nov: Save the date: association training in Finnish (item 3)
28 Nov: Save the date: association training in Finnish (item 3)
29 Nov: Save the date: association training in English (item 3)

Contents of the newsletter
1. Add your event onto the AYY website
2. Survey for associations coming on Wed 19 Sept!
3. Association training is reforming – Save the dates!
4. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
5. Come work at Lakinlaskijaiset!
6. Nominate new honorary members for the Guild of the Round Table

 

1. Add your event onto the AYY website
How can I get more members or participants in my association’s events? The Aalto University Student Union website has an events calendar, in which all associations operating within AYY can advertise their events that are open to all. Now is a good time to add this autumn’s events on there and potentially find new people interested to join your activities. The events added on AYY’s calendar will also make it onto the events listing in the weekly newsletter, spreading the word to all AYY members.

How can I add my event? Each association operating within AYY has their own username and password for the AYY website. You can log in at https://ayy.fi/wp-login.php and restore a missing password at https://ayy.fi/wp-login.php?action=lostpassword. Events are added in the “Events” section in the left-hand sidebar. The website will be renewed around New Year’s, so you should only add events for this autumn.

Additionally, you can advertise your event on Facebook in the AYY Events group: https://www.facebook.com/groups/AYYEvents/

Any questions? Please contact jarjestoasiat(a)ayy.fi.

 

2. Survey for associations coming on Wed 19 Sept!
Project Coordinator for community and organisational structures Elina Nieminen has started work at the Aalto University Student Union’s Central office in the beginning of August, and her job is to conduct surveys, interviews and conversations to figure out how the structures of the Aalto community and the cooperation of the Student Union and the associations within it could be developed. The goal of the project is a more unified student community in which the students of the different schools will be taken into account as equals even better than before.

The project kicks off with a survey that will be sent out to all associations on Wednesday 19 Sept 2018. You will have two weeks to answer the survey, so it’s worth reserving time from a meeting or other get-together now to come up with your answers, as each association is meant to only answer the survey once. More information to follow! If you have questions about the project, email elina.nieminen(a)ayy.fi.

Get to know Project Coordinator Elina and her project better: https://ayy.fi/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/


3. Association training is reforming – Save the dates!
Association training is reforming! This year, the training in Finnish takes place over two days, on Tuesday 27 Nov and Wednesday 28 Nov. One of the days offers the basics of association activities for all newcomers, and the other day offers experienced members deeper training on current themes. An English-language training on the basics is organised on Thursday 29 Nov.

Save these dates in your calendar now! More information and registration details will follow in the association newsletter later in the autumn.

There’s still time to suggest themes you consider important for the training: jarjestoasiat(a)ayy.fi

 

4. Have you encountered harassment or inappropriate treatment at Aalto? Contact AYY’s Harassment contact persons!
Aalto University Student Union has two Harassment contact persons, a man and a woman, who are AYY employees. The Harassment contact persons can be contacted if an AYY member has experienced or encountered harassment within the University community, or if your association wants help with the prevention of harassment.

The Harassment contact persons offer help with identifying harassment and provide counselling, conversational help and, if necessary, assistance in resolving the situation. If necessary, the person asking for advice is directed to other services or to contact the authorities or University staff, if this is deemed necessary and the person so wishes.

All contacts are confidential, and their content is not collected by the Student Union or communicated to anyone without the consent of the person making contact.

Harassment contact person Lauri Jurvanen hairinta-mies(a)ayy.fi tel. 050 520 9438
Harassment contact person Minna Mäkitalo hairinta-nainen(a)ayy.fi tel. 050 520 9438

The Harassment contact persons will help regardless of whether harassment has been experienced during the Student Union’s or associations’ activities or during teaching. Harassment or inappropriate behaviour can manifest itself as verbal or non-verbal insults, unwanted physical contact, threatening, unwanted contact, being left out of the community or otherwise as inappropriate complications in participating in it. The experience of harassment is subjective, so what is offensive and distressing and qualifies as harassment varies from one person to another, meaning that the most important thing is how the person making contact personally experiences the situation.

Don’t hesitate to make contact if you suspect that you or someone you know have been harassed and need help. Next week, AYY is starting a related campaign called Not Cool!, which can be followed at https://ayy.fi/notcool.

Best Wishes, Harassment contact persons Minna & Lauri

 

5. Come work at Lakinlaskijaiset!

The Party Committee invites everyone interested in volunteering at AYY to participate in creating the party! The volunteer sign-up is open right now at https://lomake.ayy.fi/jtmk/mene-toihin/. You can choose your volunteer task from 9 different categories (ticket sales, security, logistics, etc.). Work benefits include the legendary volunteer afterparty, VIP tickets to Lakinlaskijaiset, an overall badge, a thank-you party and, of course, one of the two work points required for the exclusive pink ribbon.

With regards,
Suvi Rantamäki
Lakinlaskijaiset Director

Teekkari Section 2018
+358442043212
suvi.rantamaki(a)ayy.fi

 

6. Nominate new honorary members for the Guild of the Round Table
The Guild of the Round Tower is an honorary and senior organisation operating in the vicinity of Aalto University. Persons who are in the final stages of their studies or have recently graduated and have shown continuous interest in the culture of engineering students (teekkarit) or other student activity with a similar mindset at Aalto University and have promoted its development in the Student Union or its associations may be nominated for the position of an honorary member. Nominations can be made until 11.59 pm on 21 Oct 2018 at https://lomake.ayy.fi/ptk/ehdota-uusia-arwoisia/ (form in Finnish).

Nominations can be made by an individual person, guild or association or by several people, guilds or associations collectively.

More information on the Guild is available at http://ptk.ayy.fi/ (in Finnish).

 

 

WANT YOUR NEWS IN THIS NEWSLETTER?

Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

Want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi