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This is the AYY association newsletter for week 10/2019
Application for operating grants and submission of association notices starts NOW! Read the instructions for the application form carefully and start in good time: https://ayy.fi/en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/ (item 1).
Upcoming events and important dates for associations
1 Mar: Application for operating grants opens (item 1)
1 Mar: Association notice submission opens (item 1)
5 Mar: Laskiaisrieha and Gravitaatio (https://www.facebook.com/events/2296143920450164/)
10 Mar: Nomination of acknowledgement recipients ends (https://lomake.ayy.fi/hallinto/bling/)
21 Mar: AYY Representative Council meeting 3/2019 (http://ayy.fi/live)
24 Mar: TTE Fund application round II ends (item 7, http://tter.ayy.fi/ [in Finnish])
28 Mar: Last day for asking questions regarding operating grants and association notices (email@example.com)
31 Mar: Application for operating grants and submission of association notices ends
Contents of the newsletter
- Now is the time to submit the annual association notices and apply for AYY’s operating grants!
- The traditional Laskiaisrieha is back again!
- Otaniemi Night of Arts will be back in the autumn!
- Nominate recipients for AYY’s acknowledgements by 10 March
5. Interested in developing your association’s equality?
- Alternative solutions for the Community structures project discussed by the Representative Council
- Second application round of TTE Fund for 2019 is open!
- Guild of Architecture’s reply to the Ilmastoveivi challenge: Veggie week 11
- Seminar on 15 Mar: As the theme, climate change and technology know-how as a factor for change
All associations operating within Aalto University Student Union must annually submit an association notice and, at the same time, associations in the 1st list can apply for an operating grant. The application period and submission of association notices starts on Friday 1 Mar at 12 noon and ends on Sunday 31 Mar at 11.59 pm.
Comprehensive instructions are available here: https://ayy.fi/en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/.
Both the operating grant application and the association notice consist of tabs to be filled in in the Tahlo system and the required appendices. As appendices, we require the following from everyone:
– the current rules
– the previous operating year’s annual report
– the current operating year’s operational plan
In addition, from those applying for an operating grant:
– the current operating year’s budget
– the previous operating year’s financial statement (consists of a profit and loss account and a balance sheet)
Log in to the Tahlo system at https://tahlo.ayy.fi/ with your association’s user details. If the user details have gone missing, they can generally be restored to your Board’s email address at https://tahlo.ayy.fi/password_reset/.
Carefully fill in the tabs General, Board, Facilities and Attachments and, when applying for an operating grant, the Application tab. If you are a special status association, also fill in the Special Status tab. Finally, update your association’s association profile at https://ayy.fi/wp-login.php. You can sign in with your association’s user details. Remember to update all language versions!
MORE DETAILED INSTRUCTIONS:
Detailed instructions, tips and more information at https://ayy.fi/en/blog/2019/02/27/association-notices-and-ayys-operating-grants-2019/. Note that the Application tab has been updated since last year. Remember to reserve enough time to prepare the application.
AYY’s Organisation Sector (firstname.lastname@example.org) will answer all questions regarding the operating grants.
2. The traditional Laskiaisrieha is back again!
On Shrove Tuesday, 5 Mar, students will once again gather in large crowds at Ullanlinnanmäki to enjoy sledging, music, competitions and other entertaining activities. And we are inviting all associations to join us to make the day even more amazing. So, dig up your tents from storage, put together your sledging gear and come along!
If you want to take part in the event as an association, need a place for your tent or some electricity, get in touch with us by email at email@example.com.
3. Otaniemi Night of Arts will be back in the autumn!
Have your say on the timing of Otaniemi Night of Arts and tell us about your preliminary interest in organising a subevent via the form below!
4. Nominate recipients for AYY’s acknowledgements by 10 March
Do you know a pioneer, unprejudiced bridge-builder or interdisciplinary hard worker in the Aalto community who deserves recognition? Nominate a recipient for the Aalto University Student Union acknowledgement award for 2019.
You can make nominations until 10 March, after which the acknowledgement working group will propose the final acknowledgement recipients to the AYY Board. An acknowledgement can be awarded to a current or former member or employee of the Student Union.
Read more about the acknowledgements and nominate a recipient via this link: https://lomake.ayy.fi/hallinto/bling/.
If you would like to take part in deciding who gets the awards this year, you can also apply to the acknowledgement working group. The acknowledgment working group’s task is to receive the proposals for the acknowledgment recipients, process these proposals and propose the final recipients to the Student Union’s Board.
The group is looking for motivated students from different fields of study. If you are interested, apply here: https://lomake.ayy.fi/hallinto/hakemuslomake-huomionosoitustyoryhmaan/ (in Finnish, translation coming soon).
5. Interested in developing your association’s equality?
Does your association discuss equality? Are you thinking about the best ways to organise events or prepare an equality plan or maybe wondering about the accessibility of your organisation’s facilities? Are you thinking about means to prevent and interfere with inappropriate behaviour and harassment?
The easiest way to get more information on developing equality in associations is to read through AYY’s renewed Association Guide’s Equality section at https://yhdistysopas.ayy.fi/equality/?lang=en.
You can find more information on equality planning applicable to associations and on preparing an equality plan on the Allianssi website at https://www.alli.fi/palvelutyhdenvertaisuus/tasa-arvo-ja-yhdenvertaisuussuunnittelu (in Finnish).
If you wish to discuss developing equality, means to prevent harassment or would like information or training on these topics for your association, you can contact AYY’s Advocacy Specialist in charge of Equality, Lauri Jurvanen, at firstname.lastname@example.org, tel. 050 520 9418.
6. Alternative solutions for the Community structures project discussed by the Representative Council
The solution alternatives for the Community structures project were addressed in the Representative Council meeting on 28 Feb. The Council had a preliminary discussion on the models, and the goal was to get some direction from the Council on which solutions the project will move towards next. So, the recording of the Representative Council meeting is worth watching at ayy.fi/live.
The solution proposals will be added to the meeting materials: https://inside.ayy.fi/pages/viewpage.action?pageId=40468739.
Detailed information on the goals of the project can be found in the introduction piece on Project Coordinator Elina Nieminen (https://ayy.fi/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/), and the presentations of the previous stages in the Representative Council meeting materials for last autumn and this spring at https://inside.ayy.fi/display/ED/2018.
Further information: Project Coordinator Elina Nieminen, email@example.com, tel. 0406819612.
7. Second application round of TTE Fund for 2019 is open!
The second application round of TTE Fund for 2019 is open! The Fund can grant financial aid for all AYY members as well as communities operating in connection with it. TTE Fund supports operations that reach for the stars, get other people excited to join in and can be seen and heard.
You can apply for grants from TTE Fund in two ways: through the application rounds organised around three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000 €, whereas the amount of project funding in the actual application rounds is not limited.
Application time for the second round of 2019 ends on Sunday 24 Mar 2019 at 11.59 pm. Instructions for preparing an application and its attachments can be found on the Fund’s website at http://tter.ayy.fi/ (in Finnish). The grants are applied for by filling in an online form that can be found at https://lomake.ayy.fi/tter/hakulomake/.
8. Guild of Architecture’s reply to the Ilmastoveivi challenge: Veggie week 11
We at the Guild of Architecture got excited about the Ilmastoveivi challenge brought forward by Inkubio and decided to challenge you all to join us for vegetarianism for week 11!
The consumption of food together with housing and transport constitute the three biggest personal burdens on the environment, so what we are in the habit of eating makes a big difference in reducing our carbon footprint. As Inkubio also said in its message, the significance of climate actions grows when undertaken together, thus causing a bigger change. For these reasons, we want to challenge everyone to adopt a vegetarian diet for a week and, as an added effort, we ourselves decided to eat fully vegan food for the week in question!
The idea behind this vegetarian challenge is to encourage everyone to think about their personal eating habits and, for one week, avoid the biggest burdens on the environment in an average diet, aka meat products.
Ilmastoveivi is a campaign aiming to get Finland to use its EU presidency period effectively for the good of the environment. You can read more about Ilmastoveivi and sign the petition at https://www.ilmastoveivi2019.fi/en.html.
So, go ahead and join us for eating responsibly on 11–17 Mar! You can find us on social media and share your personal experiences with the following hashtags: #vegeviikko11 #univeivi #ilmastoveivi2019
Guild of Architecture Board
9. Seminar on 15 Mar: As the theme, climate change and technology know-how as a factor for change
Limiting global warming to 1.5 degrees requires huge measures from everyone, and not least from those with higher education in the field of technology. Climate change creates new demands for employees, society and the industrial life alike.
What kind of know-how does this change require? How has education already reacted and will react to this in the future?
Join us in discussing this and other topical questions on the university education of the technology field in a seminar by the Academic Engineers and Architects in Finland with the universities in the technology field. The topic will be addressed by Keynote speakers Mika Anttonen, Max Mickelsson and Mikko Dufva. The seminar is particularly suitable for Chairs, persons in charge of studies and anyone interested in climate matters. The event is Finnish-language.
More information and registration by 8 Mar at https://education.tek.fi/ (in Finnish).
WANT YOUR NEWS IN THIS NEWSLETTER?
Send us your short text by 10 am on Wednesday to tiedotteet (a) ayy.fi. The news will be translated, so you only have to use one language. NOTE! The association newsletter goes on holiday next week and returns on 15 Mar.
The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).
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