Association newsletter for week 9/2019

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This is the AYY association newsletter for week 9/2019

There is now one week left to prepare for the application round for operating grants and submitting association notices (item 1). Also, remember the Representative Council’s meeting on Thursday (item 3) and Laskiaisrieha in early March (item 2).


Upcoming events and important dates for associations
26 Feb: Art, coffee and activity (https://www.facebook.com/events/2382344518665225/)
26 Feb: Brainstorming workshop: 30 000 euros towards Teekkaris (item 5, and more information at https://ayy.fi/en/blog/events/brainstorming-workshop-30-000-euros-towards-teekkaris/)
28 Feb: AYY Representative Council meeting 2/2019 (http://ayy.fi/live)
28 Feb: Collection of questions on ecological sustainability ends (item 4)
28 Feb: Collection of ideas for Manta crowning ends (http://lomake.ayy.fi/culture/manta2019-en)
1 Mar: Application for operating grants opens (item 1)
1 Mar: Association notice submission opens (item 1)
5 Mar: Laskiaisrieha and Gravitaatio (https://www.facebook.com/events/2296143920450164/)
28 Mar: Last day for asking questions on operating grants and association notices (jarjestoasiat@ayy.fi)
31 Mar: Application for operating grants and submission of association notices ends

 

Contents of the newsletter
1. Preparation of association notices and application for operating grants starts next Friday, 1 Mar
2. The traditional Laskiaisrieha is back again!
3. Alternative solutions for the Community structures project discussed by the Representative Council
4. Ecological sustainability entering the Association Guide and operating grants!
5. Brainstorming workshop: 30 000 euros towards Teekkaris
6. Teekkari culture in a nutshell
7. AYY’s franking machine to be taken out of use
8. Sports tutor recruitment for 2019
9. Otaniemi Night of Arts comes again

 

1. Preparation of association notices and application for operating grants starts next Friday, 1 Mar
In March, AYY wants the associations operating within it to submit their association notices, and the application period for operating grants is open for associations in the 1st list at the same time. The scoring model has been lightly updated and the application form revised to ease the process for associations.

If you have the time, you should take care of some things ahead of the start of the application period and filling in the application form. A collection of tips for these is available here: https://ayy.fi/en/blog/2019/02/20/preparations-for-applying-for-an-operating-grant/.

Operating grants are allocated based on the scoring guideline, which is available at https://inside.ayy.fi/pages/viewpage.action?pageId=12615842.

Applying for the operating grants and submitting the association notices which are obligatory to all associations operating within AYY is done in the Tahlo system at https://tahlo.ayy.fi/, for which all associations have their own user details. For now, you can check in the system that your user details work or reset your password, but other changes cannot be made during next week because of the preparations for the operating grant round.

The application round and submission of association notices are open from 1 Mar to 31 Mar. Make sure to start in good time, as you will need to attach all kinds of documents and should take some time to fill in the forms. Possible questions should be sent in by Thu 28 Mar, so that we will have enough time to answer them all on Friday.

Detailed application instructions will be sent to the contact addresses of all associations operating within AYY and to the associations’ mailing list during the next week. If you have any questions about the application round, do not hesitate to get in touch at jarjestoasiat(a)ayy.fi.

 

2. The traditional Laskiaisrieha is back again!
On Shrove Tuesday, 5 Mar, students will once again gather in large crowds at Ullanlinnanmäki to enjoy sledging, music, competitions and other entertaining activities. And we are inviting all associations to join us to make the day even more amazing. So, dig up your tents from storage, put together your sledging gear and come along!

If you want to take part in the event as an association, need a place for your tent or some electricity, get in touch with us by email at info@laskiaisrieha.fi.

You can find more info on the event on Facebook https://www.facebook.com/events/1132008500340004/ and at www.laskiaisrieha.fi (in Finnish).

 

3. Alternative solutions for the Community structures project discussed by the Representative Council
The solution alternatives for the Community structures project will be addressed in the Representative Council meeting on 28 Feb. The Council will have a preliminary discussion on the models, and the goal is to get some direction from the Council on which solutions the project will move towards next. So, the Representative Council meeting on Thursday next week is worth following at ayy.fi/live.

The solution proposals will be added to the meeting materials shortly in Finnish, and the language versions will follow early next week: https://inside.ayy.fi/pages/viewpage.action?pageId=40468739.

Detailed information on the goals of the project can be found in the introduction piece on Project Coordinator Elina Nieminen (https://ayy.fi/en/blog/2018/08/23/new-project-coordinator-helps-the-aalto-community-develop/), and the presentations of the previous stages in the Representative Council meeting materials for last autumn and this spring at https://inside.ayy.fi/display/ED/2018.

Further information: Project Coordinator Elina Nieminen, elina.nieminen@ayy.fi, tel. 0406819612.

 

4.  Ecological sustainability entering the Association Guide and operating grants!
From now on, you can gain scores in the renewed operating grant round also for promoting ecological sustainability when it comes to recycling, purchases and food and drink service, for example. What kind of information do you need for changing your practices? How can AYY support and help associations in terms of sustainable development? We will put together the best questions along with their answers in the Association Guide for all to see! Send your questions to rosa.vaisanen@ayy.fi by 28 Feb.

 

5 Brainstorming workshop: 30 000 euros towards Teekkaris
Come brainstorm about what the scholarship donated towards promoting the Teekkari culture by the Academic Engineers and Architects in Finland (TEK) could be used on. The event begins with a concise presentation of the student survey’s results and the current status of the Teekkari culture and guild operations. All Teekkari students, acting volunteers in the guilds or at AYY as well as everyone interested in Teekkaris is welcome to join us for coming up with what to spend the money on. The best ideas will reach a lot of people and live on for years to come.

The brainstorming workshop takes place on Tue 26 Feb at 3–5 pm in the Undergraduate Centre, in room Y115, which is located to the left of the doors when arriving from Alvari Square. The presentations are held in Finnish, but everyone is welcome to brainstorm in their own language. The facility is accessible, and more information is available from lauri.jurvanen@ayy.fi.

Spread the word about the event to the members of your association: https://www.facebook.com/events/2328775227133195/.

More information on the TEK donation: https://lehti.tek.fi/index.php/opiskelijat/tek-lahjoitti-teekkarikulttuurille-100-000-euroa (in Finnish).

 

6. Teekkari culture in a nutshell
Who are Teekkaris with their customs and traditions?

The JMT3 renovations closed the doors to the Polytechnical Students’ Museum in December. The exhibition and stories were packed into a documentary about the tech student culture, by the combined efforts of OUBS and our very own Museum Section and guides. The hour-long film is an effective summary of the history of Otaniemi and Teekkaris, and it features some new residents in their costumes too!

Open-to-all and free-of-charge viewings every Sunday at noon, in Kinopoli, Otakaari 20 A. Subtitles in English, seats for 18 people, no reservations. For any questions and more info, please contact museo@polyteekkarimuseo.fi.

 

7. AYY’s franking machine to be taken out of use

The franking machine used for post, located at AYY’s Central Office and occasionally used by associations as well, will be taken out of use at the end of June (30 June 2019). Associations’ letters will be sent the normal way in the future. Stamps can be bought in A Bloc stores, and the nearest post office is located in Tapiola (Länsituulentie 4, https://www.posti.fi/henkiloasiakkaat/asiakaspalvelu/palvelupisteet.html?id=021003200 [in Finnish]).

 

8.  Sports tutor recruitment for 2019
The task of a sports tutor is to encourage new students to take up exercise. Sports tutors do not need to be ISOs, tutors or top athletes – anyone can apply, regardless of the stage of their studies! The important thing is having an interest in sports and exercise and a desire to work with new students.

Next autumn, a new sports concept will be launched in which different sports associations organise weekly sessions in which people can try out different disciplines, and the idea is for the sports tutors to act as support for this concept. They would aim to help the sports associations organise their try-outs and to bring new students into the sessions.

Benefits:

  • You get to organise versatile sporting activities for new students
  • A free 4-month UniSport membership
  • Another 4-month UniSport membership if you stay active throughout the autumn
  • A Sports Tutor badge for your overalls
  • An interdisciplinary tutoring group

Application and further information: https://lomake.ayy.fi/aava/liikuntatutorhakemus-2019/

 

9. Otaniemi Night of Arts comes again
Otaniemi Night of Arts festival will be arranged again on the Autumn! Tell us your opinion about best date for the event and let us know if you are interested on arranging a sub-event for the festival.

https://forms.office.com/Pages/ResponsePage.aspx?id=0377CHYR0EKKo6ccnH8gelqUeg23k_tBmr4Tl7IOrOVUOVYzQ0NHMDAxUEVJVUhZWks2WlNSRzIzVS4u
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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

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