New year, new board and new volunteers for AYY year 2019. See all the names here!

New year, new board and new volunteers. AYY’s board has start its work already in early January and now, almost all sectiona and committees for year 2019 have been selected.

As Chair of the Board this year is Tapio Hautamäki, a master’s level student from the School of Science. Other members of the board are:

  • Iida Palosuo, ARTS, Vice Chair, Services
  • Ellen Heikkilä, ARTS, Real Estate, Campus and Sustainable Development
  • Leila Kettunen, CHEM, Elections, Brand and Education Policy
  • Lumi Ketola, ENG, CHEM, Education Policy
  • Taneli Myllykangas, ELEC, Internationality and Corporate Relations, Archive and Museum
  • Anna Halsas, BIZ, Organisations, New Students and Council
  • Marianne Honkasaari, SCI, Student Centre and Artistic Activities
  • Antti Pentikäinen, BIZ, Social Policy, Municipal Influencing and Sports
  • Olli Kesseli, SCI, Community, Volunteers and Alumni

    AYY:n hallitus vuosimallia 2019

AYY Section members for 2019 are:

Teekkari section Teekkarijaosto 2019:

Chair: Erna Virtanen
FTMK:n puheenjohtaja: Jere Vänskä
KVTMK:n puheenjohtaja: Susanna Karlqvist
ITMK:n puheenjohtaja: Otto Takkinen
IE-tirehtööri: Tuukka Harvela
Lukkaritirehtööri: Toni Heinilä
Perinnetirehtööri: Anni Parkkila
Kulttuuritirehtööri: Roope Pääkkönen
Kulttuuritirehtööri: Samuli Vehkomäki
Wapputirehtööri: Mikael Liimatainen
Lakinlaskijaistirehtööri: Pauliina Tomberg
Jatkavat:
Fuksimajuri: Noora Salminen
ISOtirehtööri: Tuomo Leino
KV-tirehtööri: Joel Kauppi

Campus section 2019:

Chair: Paavo Hietala
Viestintä & brändi: Laura Nikola
Linnanisännät: Annika Niittylä
Asuminen: Sampo Hanhirova
Tapahtumat, kunnossapito: Sanna Halmkrona
Tapahtumat, Wappuriehan julistus: Aaro Hämeri
Tapahtumat, Kukanpäivä: Suvi Ojala
Projektit & perinteet: Markus Nevalainen
Projektit, JMT3: Pekka Mattila
Projektit, JMT5: Otso Brummer

Community section Aava 2019:

Puheenjohtaja: Kaisa Talvitie
Viestintävastaava: Tommi Alajoki
Projektivastaava: Christian Segercrantz
Yhteisövastaava Santeri Pigg
Afterpartyvastaava: Tommi Koivisto
Afterpartyvastaava: Anniina Savolainen
Ulkopelivastaava: Kiti Kainulainen
Liikuntavastaava: Ida Rouhiainen
Hyvinvointivastaava: Jonatan Lehtinen
Vuosijuhlavastaava: Suvi Rantamäki
Maisterivastaava: Miio Taarna

EduJoRy 2019:

ENG – Emilia Jurvanen
ELEC – Pinja Venäläinen
ARTS – Michel Nader Sajun
SCI – Saara Niemeläinen
CHEM – Aleksi Heikkinen
BIZ – Heikki Helaniemi
OPNpj – Tarmo Kivioja
TF – Carl-Victor Schauman

Museum Section 2019:
Intendentti: Nuutti Sten
Intendentti: Rasmus Ruohola

AYY10 jubilee year’s section chair: Titta Saari

Yrityssuhtetoimikunnan puheenjohtaja: Leo Norilo

Vuosijuhlatoimikunnassa (yhteisöjaosto Aava) toimivat
Puheenjohtaja Suvi Rantamäki
Juho Heikkilä
Tuuli Aaltonen
Elena Pitkänen
Joonas Nurmi
Riku Wessman
Minttu Patajoki
Henni Huttunen

Afterparty- ja ulkofestaritoimikunnassa (yhteisöjaosto Aava) toimivat
Puheenjohtajat Anniina Savolainen ja Tommi Koivisto
Antti Regelin
Helmi Takala
Mari Niemelä
Oula Siljamo
Petter Selänniemi
Sara Argillander

Juhlatoimikunnassa (Teekkarijaosto) toimivat
Wapputirehtööri Mikael Liimatainen ja Lakinlaskijaistirehtööri Pauliina Tomberg
Ville Mansikkaniemi
Inka Hirvonen
Tuomas Ansamaa
Toni Pellinen
Elisa Naskali
Jussi Impiö
Paavo Kekkonen
Rebecca Adrianzen
Iida Haavisto

Teekkariperinnetoimikunnassa (Teekkarijaosto) toimivat
Teekkariperinnetirehtööri Anni Parkkila
Mari Pulkkinen
Tuomas Kontola
Markus Järvelä
Joel Himanen
Joni Palin
Patrik Lahti
Anni Niemelä

Ps. You can still apply for Aava’s outdoor plays committee (https://ayy.fi/stop/kulttuuri-ja-tapahtumat/ulkopelitoimikunta/ ) and new Mosaic-committee Mosaic (https://lomake.ayy.fi/rekry/mosaic/). Application is open until 27th Jan.

Milla Elo and Neea Nieminen strengthen the Member Services and Real Estate Team

Neea Nieminen ja toimistokoira Latte (vas) ja Milla Elo. Kuva: Aino Korpinen

AYY’s Member Services and Real Estate Team gained reinforcements at the end of 2018, when Milla Elo started as Secretary of Member Services and Neea Nieminen as Real Estate Assistant. Milla is in charge of member services, such as administering keys to the rentable facilities at the Services Office, while Neea assists the Real Estate Team in terms of resident communications and email traffic, for example.

Milla joined AYY from an IT company, where she worked as an administrative assistant and in reception services. “My old company moved, and once I had dealt with everything related to the move, I thought this might be a good time to change jobs,” explains Milla. She found AYY’s job advert by chance. “Friends of mine have studied in Otaniemi and I was familiar with AYY’s name, but the Student Union’s services and operations were new to me. I was tempted especially by the description of a relaxed work community.”

Milla started in her position in the beginning of December. “I am getting into the routine of things, yet there is something new ahead every day, which I enjoy. It is especially nice to help out the international students, with whom it is interesting to talk about their experiences of Finland, for example.”

After graduating from high school, Milla has studied nursing, but for now, her studies are on hold. Milla does not see herself returning to full-time studying, but blended learning that can be done alongside work might be a good option to gain education at a later stage. “The field of social and health work is close to my heart and still on my mind. Working with people and my hands is my thing. Working as a midwife or a paramedic, for example, might be interesting.”

Milla can be found at the customer service desk of Member Services during the Services Office’s opening hours. “Here’s hoping that in the future, the rentable facilities are accessible with a door code. This will make things easier for the users, as they will no longer have to pick up the keys at the office. You can still always come around to ask questions or phone us! That’s what we are here for!”

Structure into the Real Estate sector’s chaos

Real Estate Assistant Neea Nieminen arrived to strengthen AYY’s Real Estate Team in November 2018. Her position is new at AYY. On her desk, she has a wide spectrum of little jobs belonging to the Real Estate sector, the biggest of which include resident communications and answering emails, among others. In addition to her part-time job, Neea studies in Aalto’s School of Chemical Engineering, but from now on, she plans to direct her studies towards water and environmental technology. “Acting as a Castle Warden for a year and a half got me even more interested in living environments, which led to me applying for this position.”

AYY’s Real Estate Team is responsible for a wide spectrum of different things, which adds up to a rather chaotic whole. From the start, Neea has been involved with creating new operating models and making the Real Estate Team’s operating methods more effective. In practice, this means creating better templates for tables and documents, for example. “I hope this comes across to the customers as a feeling of things getting done quickly and the different matters being openly communicated to the residents.”

For many students, AYY’s apartments are the first home of their own. Especially for residents coming from abroad, living in Finland and the ways to live independently are foreign. Hence, one of Neea’s biggest projects is planning the improvement of resident guidelines. “There is a need for clear and thorough instructions on how to live in our apartments. Building-specific folders are probably a thing of the past, but electronic instructions or a booklet might work,” Neea thinks.

Neea hopes that different improvement ideas or ways to do things better are shared with her. “The other members of the team already have an established amount of duties in their hands, so they may not necessarily have time for new things, but I have plenty of time to grab hold of new ideas and start to execute them.”

Good atmosphere and nice work mates

As one, Milla and Neea exclaim that AYY has a pleasant and relaxed working environment. “The atmosphere is really good, the other staff members are helpful and everyone has welcomed us with open arms.” For Neea, the opportunity to work alongside studying is a big plus.

Finally, a glance in the crystal ball: what will you be when you grow up? “I could see myself in a managerial role in the field of social and health work,” says Milla. For her part, Neea wants to build a more sustainable society by applying her technological skills. Now there’s some excellent goals!

System update in Domo on Wednesday 16th of January

Domo system will be updated on Wednesday the 16th of January and the system will be out of use for an hour starting 4 p.m. During the downtime it is not possible to accept apartment offers or renew applications so now is a good time to log into Domo system and check that everything is in order.

During the downtime the system will also update the order of the applications made for Miestentie 2 and Jämeräntaival 3 C apartments. This means that the order of the applications will change. Before the apartments were offered, the order of the applications was raffled. Now that all the apartments have been offered, the placement of the applications in the queues will be based on the scoring and the submission date of the application. Therefore your application’s place in the queue can change considerably on Wednesday.

Weekly Newsletter 3/2019

January is a good time to start a new hobby. This newsletter contains plenty of information about the activities offered by different associations. Wishing you all an excellent 2019!

Week 3

Week 4

AYY ANNOUNCES

  1. Design the TOKYO and AYY Design Calendar for 2091–2020
  2. Development of the JMT3 rentable facilities – fill in the survey
  3. First application round of TTE Fund for 2019 is open!

WORKING LIFE

  1. Basics for Summer Job Hunting info session on 16 Jan and Summer Job Day on 17 Jan

CULTURE

  1. Auditions for Polytech Choir on 15 Jan
  2. KYL is looking for new members – auditions on 21 and 28 Jan
  3. Open rehearsals and auditions for Dissonanssi on 15 Jan and 22 Jan

EVENTS

  1. Plätty Summer Job and Career Evening on 17 Jan
  2. Teekkariratsastajat new members’ evening on Tue 22 Jan

SPORTS AND CAMPING

  1. Polijazz dance classes for spring begin on 22 Jan 2019
  2. Sign up for Kupla’s scuba diving basics course by 17 Jan
  3. Taekwon-Do beginners’ course from 17 Jan
  4. Come pole dance with Otanko

WELLBEING

  1. Sign up for the study psychologists’ workshop in early 2019

OTHER

  1. Last week to apply to Aalto-Helsinki iGEM 2019 team (DL 18 Jan)
  2. Join AIESEC Helsinki

 

AYY ANNOUNCES

1. Design the TOKYO and AYY Design Calendar for 2091–2020

Aalto University Student Union and Arts and Design Students TOKYO ry are announcing the design contest for the Design Calendar for the academic year 2019–2020. The contest starts on 1 Jan 2019, and its deadline is on Thursday 31 January 2019 at 4 pm! All Aalto University students have a right to participate in the contest. Free your creative powers and produce the world’s best calendar design!

https://ayy.fi/en/blog/2018/12/18/will-the-next-design-calendar-be-your-handiwork/

2. Development of the JMT3 rentable facilities – fill in the survey

Join the Campus Section in developing AYY’s rentable facilities!

Let us know what your association has been using the soon-to-be-renovated facilities for and what kinds of wishes you have for the them in the future. The survey focuses particularly on the following facilities: Rooftop Sauna, Game Room, Takka Cabinet, Sitsi Kitchen.

Link: https://lomake.ayy.fi/kampusjaosto/kertavuokrattavien-tilojen-kehitys/

The survey closes on 31 Jan 2019.

3. First application round of TTE Fund for 2019 is open!

The first application round of TTE Fund for 2019 is open! The Fund can grant financial aid for all AYY members as well as communities operating in connection with it. TTE Fund supports operations that reach for the stars, get other people excited to join in and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds organised around three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000 €, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the first round of 2019 ends on Sunday 20 Jan 2019 at 11.59 pm. Instructions for preparing an application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. The grants are applied for by filling in an online form that can be found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2019 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

WORKING LIFE

4. Basics for Summer Job Hunting info session on 16 Jan and Summer Job Day on 17 Jan

Basics for Summer Job Hunting – Info session on Wed 16 Jan 2019 at 2.15–3.50 pm, Otakaari 1 (Undergraduate Centre), lecture hall D. Come and hear the best tips for getting a summer job directly from company representatives! All Aalto University students are welcome to this training. Programme and registration on CareerWeb.

Summer Job Day – Save the Date! On Thu 17 Jan 2019 at 9.45 am–2.15 pm, Otakaari 1, main lobby, 1st and 2nd floor. Meet a lot of companies offering summer jobs at this event aimed at all Aalto students. More information and a list of participating companies on CareerWeb.

 

CULTURE

5. Auditions for Polytech Choir on 15 Jan

Singing with attitude! The Polytech Choir is looking for new members to join their ranks! Auditions for the Choir are organised on Tuesday 15 January 2019 at 5–9 pm in our choir’s practice space in the TUAS building, in the 2nd floor lecture hall AS2 (Maarintie 8). At the event, you will get to perform an a capella song of your choosing, in addition to which your vocal range and pitch perception will be tested.

Sign up for the auditions by filling in the form at https://tinyurl.com/koelaulut2019 (in Finnish). We will schedule the auditions according to the people who sign up and provide detailed timings closer to the day. You can also turn up at the auditions without signing up, but in this case, you may have to wait in line for a while. See you at the auditions!

If you come up with any questions, do not hesitate to contact our Freshman Emperor: fuksikeisari@polyteknikkojenkuoro.fi, tel. 045 3468663. You can also ask us more questions on Facebook. More information is available at http://www.polyteknikkojenkuoro.fi/koelaulut/ (in Finnish).

6. KYL is looking for new members – auditions on 21 and 28 Jan

Are you a man of culture? Do you think you can sing? Are you ready to join the oldest club in KY?

Helsinki Academic Male Choir KYL is looking for new members. Auditions to the choir are arranged on 21 and 28 of January in Töölö’s main building, staff restaurant Proffa (2nd floor), Runeberginkatu 14-16. Be prepared to sing a volitional song and hum some melodies.

Please enrol in advance to the audition using this link: https://goo.gl/forms/JbAaIehqLng0fAN92

More information about us: http://kyl.fi/english

7. Open rehearsals and auditions for Dissonanssi on 15 Jan and 22 Jan

The chamber choir Dissonanssi is a mixed choir from Otaniemi singing diverse music all the way from renaissance to glam metal — without forgetting to have fun! Our rehearsals are conducted in Finnish, but you are welcome to join even with no Finnish speaking skills, someone is always willing to translate! Dissonanssi will organise open rehearsals and auditions for those interested in singing in a choir on Tue 15 Jan and Tue 22 Jan at 6 pm. Read more and sign up: https://goo.gl/forms/SYpWJpbmYbxh2noD3

 

EVENTS

8. Plätty Summer Job and Career Evening on 17 Jan

This year, Plätty organises its traditional Summer Job and Career Evening on Thursday 17 Jan from 4.15 pm. The event is held at Otakaari 3, in auditorium F239a.

The event is organised in association with the Department of Neuroscience and Biomedical Engineering (NBE, http://nbe.aalto.fi/en/). NBE will start the evening by introducing its research groups with open summer job or (BSc/MSc) thesis positions. In addition, Plätty has invited companies from the medical engineering field to talk about their summer job and training possibilities. The up-to-date company participant list can be found at https://platty.ayy.fi/?page_id=311.

The presentations are primarily held in English. Plätty will serve some snacks, so please sign up at tinyurl.com/platty-summerjobs. Also check out the Facebook event at facebook.com/events/767994913561989/.

Welcome!

9. Teekkariratsastajat new members’ evening on Tue 22 Jan

Welcome to hear about the operations of Teekkariratsastajat (Teekkari Riders) and to enjoy some food, drink and good company on Tuesday 22 Jan starting from 6 pm in the Otaniemi club room (Otaranta 8 B, basement floor, entry from outside).

The event is aimed at everyone who is interested in horses, regardless of riding experience or horsemanship. (You don’t even have to be a Teekkari!) More information on the Tera website: https://tera.ayy.fi/uusien-ilta-ja-kevatkokous-22-1/ (in Finnish).

 

SPORTS AND CAMPING

10. Polijazz dance classes for spring begin on 22 Jan 2019

Come dance with us! The Polijazz dance classes start in week 4 (22 Jan 2019) and are held in the Association Room (Jämeräntaival 1, ground floor in the inner yard).

  • Break dance (open level) Tuesdays at 8.30–9.30 pm
  • Modern dance (open level) Wednesdays at 5.45–7 pm (except for 15 Mar–26 Apr on Fridays at 5.15–7.30 pm)
  • Oriental dance (open level) Fridays at 4–5 pm

Sign up on the Polijazz website, https://polijazz.ayy.fi/index.php.

11. Sign up for Kupla’s scuba diving basics course by 17 Jan

Once again, the Polytechnicians’ diving club Kupla is organising a basics course on scuba diving in the spring! The course, known as LSPK, is meant for everyone interested in scuba diving. Those who successfully complete the course are granted a CMAS P1 card and a diving classification enabling dives to a depth of 15–20 metres. The classification is equivalent to e.g. the PADI OWD classification. The CMAS P1 card is accepted world-wide as proof of your diving skills. The course teaches you the basic diving skills and gives a good foundation for safe diving both in Finland and abroad. For good measure, you will get the best company for diving from the club members, as well as company for après-diving!

The course begins with an info lecture and introductory dive on Thursday 31 Jan 2019. The info lecture is held in Otaniemi, and the intro dive in the Leppävaara swimming hall. The course price, including the intro dive, for AYY members is a student-friendly 350e. Participation on the course requires Finnish language skills. Sign up by 17 Jan!

Further information and sign-up at https://kupla.org/kurssit/lspk/ (in Finnish).

12. Taekwon-Do beginners’ course from 17 Jan

Have you always wanted to learn flashy kicks, punches and blocks? Would you like to improve your balance, flexibility and mobility? Are you in need of self-defense skills?

University of Helsinki’s Taekwon-Do Club offers a beginners’ course for students and personnel of University of Helsinki, Aalto University and Hanken. The beginners’ course for spring 2019 is held on Thursdays at 7.30–9.00 pm in the Porthania gym, starting on Thursday 17 Jan. For the first month, you can come in to try the sport for free. The course costs 50 €, which includes the fees for training, membership and belt exam.

Sign up at http://bit.do/eCxdm

Facebook event: https://www.facebook.com/events/529876280828669/

For inquiries and further information, contact Inka Khanji. inka.khanji@hytaekwondo.com or +358 456311292

See you in training!

13. Come pole dance with Otanko

Are you sick of lifting weights at the gym? Tired of the same old jogging routes? Join Otanko! Throughout January and February, Finland’s only student-run pole dance organisation offers beginners a free first workout, so there is nothing to stop you from trying this out. Pole dance is an excellent workout for the entire body, but it also increases mobility and, above all, is a lot of fun! More information at https://otanko.ayy.fi/.

 

WELLBEING

14. Sign up for the study psychologists’ workshop in early 2019

Mindful Tools for Stress Management: Feeling stressed or anxious? Come and get new ideas on how to boost your wellness. When facing difficulties, we often try not to notice them. Handling stress becomes easier when we approach difficulties rather avoid them and learn to recognise when we start to feel stressed or worried. With practice, it is possible to become less reactive and more free with our responses to the stressful situation. The workshop is on Mondays at 2–4 pm from 25 Feb to 25 March, class room Majakka (M140), Otakaari 1. The workshop is held in English. More information at https://into.aalto.fi/display/enopisk/Courses+and+workshops+for+students.

 

OTHERS

15. Last week to apply to Aalto-Helsinki iGEM 2019 team (DL 18 Jan)

Are you still on the lookout for an interesting and impactful job for next summer? In that case, you just might be looking for the Aalto-Helsinki 2019 team that participates every year in the international synthetic biology competition iGEM (international Genetically Engineered Machine).

During the year, together with an interdisciplinary team, you’ll get to think up, plan and execute from start to finish a synthetic biology project, spread awareness of the potential of synthetic biology and travel to other countries, culminating in the autumn in the iGEM Giant Jamboree competition in Boston.

Students from any Aalto School and study programme are eligible to apply. More information and the application form:  http://www.aaltohelsinki.com/2018/indexrekry.html

16. Join AIESEC Helsinki

Do you want to join a friendly community? Do you want to have more international friends? Do you want to improve your teamwork skills? Join AIESEC Helsinki!

As an AIESEC member, your actions have a direct impact on the people around you. From impacting your teammates to driving change in your communities, the opportunities to shape the world are endless and entirely up to you. Our intense, team-based experiences will provide your personal and professional skills in an environment that empowers you to grow.

Sign up here to join: https://goo.gl/forms/nMZBgDP6ommjWtIO2

***

This is Aalto University Student Union’s weekly newsletter for week 3/2019. The newsletter gives you the news on AYY and its associations and sections, as well as other useful information.

If you want your own piece to appear in the newsletter, send your finalised text to tiedotteet@ayy.fi by 10 am on Thursday for publication the following week. The recommended length of the text is 500 characters and the maximum length 1 000 characters.

You can also read the newsletter on AYY’s website at https://ayy.fi/en/students/weekly-newsletter/

News concerning associations can be found in the association newsletter. Read them at https://ayy.fi/en/associations/association-newsletter/

Want to unsubscribe from the weekly newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

Association newsletter for week 3/2019

If you want to receive the AYY association newsletter by email, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is the AYY association newsletter for week 3/2019

Happy New Year 2019, and welcome onto the list, all you new operators! The association newsletter acts as a channel for keeping all associations operating within AYY informed, and it comes out every Friday. If you want your own news to appear in the association newsletter, please deliver your materials by Wednesday 10 am to tiedotteet(a)ayy.fi. More information on the newsletter: https://ayy.fi/en/associations/association-newsletter/.

Upcoming events and important dates for associations
11 Jan: Registration for Winter Day checkpoint organiser ends (https://lomake.ayy.fi/teekkarijaosto/talvipaivan-rastit-checkpoints-for-talvipaiva-2019/)
15 Jan: Association training in Mikkeli
15 Jan: Winter Day (https://www.facebook.com/events/644454332623787/)
20 Jan: TTE-Fund application period I ends (https://tter.ayy.fi/)

 

Contents of the newsletter
1. AYY’s Organisation Sector in 2019
2. Organise a checkpoint for Winter Day on 15 Jan 2019!
3. New Board members onto associations’ mailing list and into Tahlo
4. Attention, persons in charge of studies!
5. Development of the JMT3 rentable facilities
6. First application round of TTE Fund for 2019 is open!
7. Here you are – the new Association Guide!
8. AYY’s guide for event organisers

 

1. AYY’s Organisation Sector in 2019
In 2019, the AYY Board member in charge of organisational matters is Anna Halsas. In addition to organisations, Halsas is in charge of new students and the Council that brings together the Chairs of special status associations. Essi Puustinen continues as Association and Communications Specialist. The contact address for the Organisation Sector is still jarjestoasiat@ayy.fi, and you are welcome to get in touch with anything related to association matters.

 

2. Organise a checkpoint for Winter Day on 15 Jan 2019!
Snow, frosty temperatures and the new year mean that Winter Day is back again! As usual, checkpoint organisers are needed for Winter Day, and all associations, guilds and ISO persons are warmly welcome to organise one for the freshmen. The crawl takes place on Tuesday 15 Jan 2019, and the checkpoints open at 2.30 pm and close at 5.30 pm. The Otaniemi saunas will be heating up from 5 pm onwards, and the afterparty starts in Smökki at 8.30 pm.

You can register as a checkpoint organiser until Friday 11 Jan 2019 using this form: https://lomake.ayy.fi/teekkarijaosto/talvipaivan-rastit-checkpoints-for-talvipaiva-2019/

There is more info on the event on Facebook: https://www.facebook.com/events/644454332623787/?ti=cl

If you come up with any questions, don’t hesitate to get in touch!

With regards,
Noora Salminen
Freshman Major

Aalto University Student Union AYY
+358 50 4687157 | noora.salminen(a)ayy.fi

 

3. New Board members onto associations’ mailing list and into Tahlo
Many associations’ operators are changing with the new year, and it would be important for them to receive association-related emails via AYY’s associations’ mailing list as soon as the year begins. Please remember to add the operators of 2019 onto the list here: https://list.ayy.fi/mailman/listinfo/yhdistykset. You should also check that your Board’s mailing list is forwarded to the right persons to smooth out the transition phase.

For other possible contact needs, it would also be good to have all Board members’ contact details in the Tahlo system of AYY’s association register. Using your association’s log-in details, you can add the contact details via the Board tab: https://tahlo.ayy.fi/. While you are at it, you can introduce your successor to using the system and remind them of the association notices ahead in March.

Any questions regarding the association mailing list and the Tahlo system can be sent to jarjestoasiat(a)ayy.fi.

 

4. Attention, persons in charge of studies!
Are you the person in charge of studies in your organisation in 2019? The Study Council, which brings together the persons in charge of studies from associations operating within AYY, is starting its operations. For the persons in charge of studies, the Study Council offers peer support, interdisciplinary friends and current information on study matters.

If you are interested in taking part, contact the Chair, Tarmo Kivioja, at tarmo.kivioja(a)aalto.fi or Leila Kettunen from AYY’s Board at leila.kettunen(a)ayy.fi.

 

5. Development of the JMT3 rentable facilities
Join the Campus Section in developing AYY’s rentable facilities!

Let us know what your association has been using the soon-to-be-renovated facilities for and what kinds of wishes you have for the them in the future. The survey focuses particularly on the following facilities: Rooftop Sauna, Game Room, Takka Cabinet, Sitsi Kitchen.

Link: https://lomake.ayy.fi/kampusjaosto/kertavuokrattavien-tilojen-kehitys/

The survey closes on 31 Jan 2019.

 

6. First application round of TTE Fund for 2019 is open!
The first application round of TTE Fund for 2019 is open! The Fund can grant financial aid for all AYY members as well as communities operating in connection with it. TTE Fund supports operations that reach for the stars, get other people excited to join in and can be seen and heard.

You can apply for grants from TTE Fund in two ways: through the application rounds organised around three times a year, or via the continuous application process which is open during semesters. Via the continuous application process, the maximum amount of a grant is 2000 €, whereas the amount of project funding in the actual application rounds is not limited.

Application time for the first round of 2019 ends on Sunday 20 Jan 2019 at 11.59 pm. Instructions for preparing an application and its attachments can be found on the Fund’s website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. The grants are applied for by filling in an online form that can be found at https://lomake.ayy.fi/tter/hakulomake/.

The times of the application rounds for autumn 2019 and other information is available on the TTE Fund website at https://tter.ayy.fi/hae-avustusta/briefly-in-english/. Also, check out the Facebook page at www.facebook.com/tterahasto (in Finnish).

 

7. Here you are – the new Association Guide!
The Association Guide features a multitude of information that associations operating within AYY need to support their operations. The themes cover founding an association, its financial management, administration and equality alike. And plenty of other things! In addition, the extensive Materials bank helps you find essential external sources of information. Right now, the sections regarding the financial statement are particularly topical for many.

The Association Guide can be found here: https://yhdistysopas.ayy.fi/?lang=en

It is advisable to go through this website carefully at the beginning of your term in office and to keep returning to it along the way. Feedback is definitely welcome, as there are always little things to fix. There are still a few sections missing from the Swedish and English versions, but these will be uploaded as soon as the translations are completed.

You can also find the materials from the association training of November 2018 here: https://yhdistysopas.ayy.fi/training-materials/?lang=en.

In the future, you should first look for answers in the Association Guide and only afterwards contact the Organisation Sector: jarjestoasiat(a)ayy.fi.

 

8. AYY’s guide for event organisers
The AYY Event Organiser Guide contains a huge spread of information all the way from event organisers’ legal obligations to an event safety checklist, equality and environmental issues, crisis communications, first aid instructions and many other guidelines important for event organisers.

You can find the Event Guide here, in the Association Guide’s Materials bank: https://yhdistysopas.ayy.fi/wp-content/uploads/sites/20/2018/12/Tapahtumaj%C3%A4rjest%C3%A4j%C3%A4n-opas.pdf (in Finnish).

 

 

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The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, tel. 050 520 9442).

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