Open contest for Maarintie 8’s light installation now open!

AYY, in cooperation with the Aalto University, invites its members to participate in an open light art competition! Two winners will be selected to illuminate the outer wall of Tietotalo at Maarintie 8 for four months. The artists will receive a prize of 500 euros for their work. The competition is open until the 20th of August 2018, 23:59. The winners will be announced during week 35 (27th-31st of August). Aalto University and AYY will take care of the technical implementation of the installation in September. The first piece will be published on the 6th of October at the Otaniemi Night of Arts, and it will remain on display until the 2nd of December. The second installation will be published on the 5th of December, and it will remain on display until the 5th of February 2019.

Submit your applications in PDF format and attach a picture of your installation. Send your application emails to tero.uuttana@ayy.fi.The email should include the following:

– Application in PDF format without personal details, as the applications will be processed anonymously. Include a brief written description of your installation.

– Include your personal information in the email’s message field.

– Picture of your installation (in 1, 2, 3 or 4 colors). There are no limitations to the shape of the picture, but a circular work would fill the largest area.

 

 

The contest’s panel of judges consists of representatives from Tietotalo’s and TUAS’s guilds (Prodeko, Athene, Guild of Electrical Engineering, Guild of Automation and Systems Technology, Computer Science Guild), as well as of three representatives from AYY’s Year of Arts working group. The panel is facilitated by member of the AYY Board responsible for artistic activities.

 

Composition of the panel:

  • Julius Luukkanen (AYY Board: Artistic activities)
  • Representative from Athene
  • Representative from AS
  • Representative from Prodeko
  • Representative from SIK
  • Representative from TiK
  • Representative from the Year of Arts working group
  • Representative from the Year of Arts working group
  • Representative from the Year of Arts working group

 

For details on the technical features of the lighting device, check the link below.
https://www.martin.com/en/products/exterior-projection-500

Video instruction to the light used:

 

Association newsletter week 27/2018

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

This is AYY’s association newsletter for the week 27/2018

Last reminders of the space survey and the survey on AYY’s advocacy policies. New topics include preliminary info on the orientation week’s Aalto Party, where associations can present their activities to all Aalto members (see item 3), and the search for an event photographer (see item 4). With this newsletter, AYY’s organizational sector wants to wish everyone a relaxing summer!

Upcoming events and important dates and events for associations
30th June: AYY’s space survey for associations closes (see item 1 and direct link to the survey)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (https://www.facebook.com/events/172285916784689/)
31st July: Survey on AYY’s advocacy policies closes (direct link to the survey)
12th Aug: Application period for AYY’s event photographer ends (see item 4)
26th Aug: Sign-up for Aalto Party ends (see item 3 and direct link to the sign-up)
5th Sep: Aalto Party at 15-20

Summer opening hours of the service office: https://ayy.fi/en/contact-information/#Otaniemi

Contents of the newsletter
1. What kind of spaces does your association need? Have an impact by taking the survey!
2. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
3. Present your association at Aalto Party!
4. AYY is looking for an event photographer
5. Share your ideas on AYY’s advocacy policies
6. AYY’s new logos now available

 

1. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?

Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.

Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/

A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey during June. The prize is valid until the end of the year 2018.

 

2. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program. There are already more than a dozen operators involved!

The easiest way to get financial support for your event is by submitting your application by the 30th of June through the form found at www.otanieminightofarts.fi. There is no upper limit to the sum of the financial support, and applications are handled on a case-by-case basis. Now is the perfect time to make your wildest event ideas a reality! In addition to financial support, AYY provides event organizers with the use of its own facilities and those of the event’s partners, free of charge.

Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

Read more about the Otaniemi Night of Arts, apply for support and sign up as a sub-event organizer:
http://otanieminightofarts.fi/

For further information and advice on creating your sub-event, send an email to tero.uuttana (a) ayy.fi
 

3. Present your association at Aalto Party!
Aalto Party takes place on the 5th of September 2018 at Alvarin aukio, Otaniemi at 16–20. We welcome all associations within AYY to present themselves at Aalto Party.

Why?
Make yourself known and acquainted with the Aalto community! Bring program and activities to Aalto Party to present yourself, get new friends, and liven up the party!

Aalto Party brings together students and staff to celebrate the beginning of the new academic year. The number of visitors yearly is around 3500, and it increases every time.

How?
Let us know if your association is participating with this form by Sunday, the 26th of August https://www.webropolsurveys.com/S/AF1079CEEC58CE56.par

As you are an association operating within AYY, you are able to produce participatory program and have it going on in general!

We will support your program with 70€ as long as you register your association and program in advance and you have been accepted as part of Aalto Party.

When?
Aalto Party on the 5th of September 2018. Sign up your association by Sunday, the 26th of August.

For further information, please contact tarja.peltoniemi(a)aalto.fi, 050 53 23 817. Welcome!

 

4. AYY is looking for an event photographer
AYY is looking for a photographer for the day and evening events held during the autumn’s orientation week. The photographer is particularly needed on the 5th of September for the Aalto Day One event at the opening ceremony of the academic year, as well as for part of the evening at the Aalto Party/After Party.

In addition to this, the photographer may be asked to assist with photographing at two or three other events during the freshman week, such as the Otasuunnistus. The pay is negotiated together with the photographer.

Send an email to aino.korpinen(a)ayy.fi by the 12th of August and include a link to your portfolio or service where we can find your photos.

 

5. Share your ideas on AYY’s advocacy policies
The Aalto University Student Union is updating its policy papers this year. At the same time, the current policy papers will be combined into a single document. In what societal questions should Aalto people be especially active in?

By taking the survey, you can bring new issues and ideas to the policy paper preparation work:
https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/

The survey is open until July 31st. For more information, please contact AYY’s Advocacy and Communications Manager: heikki.isotalo (a) ayy.fi

 

6. AYY’s new logos now available
At the beginning of 2018, the Aalto University Student Union adopted a brand strategy for the first time. The idea of AYY as an enabler of the best student’s life in the world is at the core of this strategy.

With the brand work, AYY’s visual outlook and logos were renewed, and they are now available for associations at https://inside.ayy.fi/display/KUV/AYY+Logot. If your association’s materials contain AYY’s logo anywhere (on your website, in your magazine or in your freshman guide, for example), we ask you to update the logos to comply with the new look by the beginning of the next academic year. You can also find visual guidelines on the website linked above.

If you want to read more about AYY’s brand strategy, check out the article on pages 40-41 in the latest AINO magazine, where Noora Vänttinen, Chair of AYY’s Board, explains how the new brand was built and what were the thoughts behind the new logo: https://issuu.com/aino-lehti/docs/aino2_2018_issuu.

 

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Monday, the 13th of August, 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

AYY is searching for a designer for the web training module for student representatives in administration

Assignment

AYY is searching for a project worker/workers to design the web training model for training student representatives in administration (hallopeds) at the Aalto University. The assignment includes designing the training module, including but not limited to the following subjects: Technical meeting equipment and appliances, Aalto decision-making, yearly clock, development of studies (e.g. pedagogics, feedback, course material), teaching planning development, student admissions, and legislation regarding studies and lobbying.

Successfully completing the assignment requires knowledge in project working and pedagogics, studying at a higher learning institution and experience in student advocacy, a strong knowledge of Aalto as a university environment, understanding the Administrative Procedure Act and good management, and a clear and concise knowledge of oral and written Finnish along with a good knowledge of oral English. Swedish is seen as a plus.

A more detailed call for applications in Finnish can be found at https://ayy.fi/blog/2018/06/26/ayy-etsii-hallinnon-opiskelijaedustajien-verkkokoulutuskokonaisuuden-suunnittelijaa/.

The summer opening hours 2018

AYY’s Services Office in Otaniemi will be partially be closed during July.

Otaniemi Services Office is closed Mon 9.7. – Fri 27.7.2018

Open normally until Friday 6.7.2018 and from Monday 30.7.2018 on.
Normal opening hours: Mon-Fri 12:00–16:00.
More information about our location & opening hours can be found here.

NB! When the office is closed, emergency services are organised at Otaniemi Service Point every Monday between 2pm–5pm.

You can reach us by phone on Mondays and Tuesdays at 14:00-16:00:

  • Housing +358 50 520 9410
  • Membership and rental facilities +358 50 520 9400

You can send us an email using these links:

Welcome to AYY!

Hi, new student! A warm welcome to Aalto University – and of course to AYY, the Aalto University Student Union.

We have collected an information package on this page to help you get started with your student life. Keep in mind that you can always turn to AYY’s staff if you have any questions related to student life. You can find our contact information here.

See you in the autumn!

 

Student Union housing and services

The Aalto University Student Union owns apartments that are rented to Aalto University students.

First-year students and students moving from outside the Helsinki metropolitan area are given priority when distributing apartments. You can apply for an apartment as soon as you have received confirmation of being accepted to Aalto University.

When applying for an AYY shared apartment, first year students receive a so-called “freshman point” that gives them priority over students who have studied at Aalto for longer. To receive the point, you must apply for an apartment before the end of July or end of December, depending on when you are starting your studies.

Applying for an AYY apartment

Unfortunately, AYY cannot provide student apartments for all Aalto University students, so you should also look for a home through other channels. Check these out, for example:

Other services

In addition to apartments, AYY does advocacy work for its members and offers them various other services. For example, AYY members can rent sauna and meeting facilities and a van at very affordable prices.

You can find out more about AYY’s member benefits and services here.

The Otaniemi service office at Otakaari 11 helps you in housing matters and other issues related to the Student Union’s services. You can find the office’s opening hours here.

Associations and volunteering

There are more than 200 associations operating within AYY’s sphere of influence, from subject associations and guilds to sports clubs and hobby associations. If you want to continue your old hobby or start a new one, you can do it in the Aalto community!

Find out more about associations operating within AYY here.

You can also take part in the Student Union’s activities by working as a volunteer. AYY’s volunteers organize numerous events every year and work with international and corporate cooperation matters, among other things. Volunteers are the heart of AYY – by volunteering, you can have an impact on what the Student Union does and what it looks like.

Most of AYY’s volunteer recruiting takes place at the end of the year, in November–December, but the search for project-based tasks may be open also at other times. Follow AYY’s communications for example via Facebook.

 

Student financial aid and the student card

Student financial aid

Finnish student financial aid consists of the study grant, student loan and meal subsidy. You can also apply for general housing allowance separately.

Please note that unfortunately, international students are usually not eligible for student financial aid – see following links for details.

Frank

You can order your student card through the Frank service. Frank offers both a digital and a traditional, plastic student card. For 15€, you can add the international ISIC license to both cards, entitling you to over 150,000 benefits in more than 130 countries.

The digital student card Frank App is an official student identifier tag. You should download and activate it immediately after paying your AYY membership fee. It opens up hundreds of discounts, including student restaurants and cheaper commuter tickets from VR and HSL.

A plastic student card with Debit MasterCard services offered by Danske Bank is free to all university students. Without the payment service, the card costs 15.10€ + delivery fees.

More information on different card options and delivery can be found on the Frank website.

Please note that after receiving your plastic student card, you will need to get a year tag for it. You can get one from AYY’s service office in Otaniemi, for example.

 

Health and well-being

FSHS

Finnish Student Health Service (FSHS) looks after the health of university students.

After paying the Student Union membership fee, you can receive help from FSHS in the areas of general, oral and mental health when you need it. Appointments are made by phone, and FSHS has a callback service. Contacting FSHS and general health appointments are always free of charge.

In order to use the services as efficiently as possible, you should create a user account for FSHS’s electronic Self service. You can use the service to handle your appointments and other health-related matters electronically.

You can use the services of any FSHS unit anywhere in Finland. When FSHS is closed or you are unable to book an appointment, you can use your local health center’s regular or on-call services.

FSHS units in the Helsinki metropolitan area:

  • Otaniemi: Otakaari 12, Espoo
  • Töölö: Töölönkatu 37 A, Helsinki

Other well-being services

Is your student life not going as it should? You don’t need to be alone with your problems!

If you have challenges related to your studies, you can contact your school’s student counseling services or the Aalto study psychologists.

Study psychologists guide and support students in challenges related to learning, motivation, self-regulation, stress management and studying capacity. You can reach the study psychologists via email: opintopsykologit@aalto.fi

You can turn to the Aalto chaplains if you want to have a confidential discussion about anything related to life, work, studying or relationships.

The Aalto chaplains are available to all members of Aalto regardless of religion or worldview. Contact them:

  • Jenny Vainio
    050 365 2256
    jenny.vainio@evl.fi
  • Anu Morikawa
    050 4644 375
    anu.morikawa@evl.fi

The student support center Nyyti is a nationwide association that promotes the mental well-being and studying capacity of students.

The association organizes group chats and online courses, among other things, on topics related to student well-being. Anyone who has questions related to mental health or coping and well-being can join the chat and groups.

More information: www.nyyti.fi/en/

University sports and exercise – UniSport

UniSport provides affordable sports services to all Aalto members. UniSport’s selection of services includes e.g. group exercise, ball games, gyms and various courses.

Sports centers are available in Otaniemi, Kumpula, Meilahti, Töölö and at the University of Helsinki’s city center campus. Training Cards and per-visit tickets are permanently affordable for all Aalto University students.

More information: www.unisport.fi

 

Transport in the Helsinki metropolitan area

Students under 30 years of age whose place of residence is within the HSL area (Espoo, Helsinki, Kauniainen, Kerava, Kirkkonummi, Vantaa) and who have a valid discount entitlement on their travel card are eligible for a student discount (-50%) in public transport in the Helsinki metropolitan area.

Visit the HSL website for more information and the student discount application form.

Routes and timetables for public transport can be found in the HSL Reittiopas service at www.reittiopas.fi

You can also use city bikes in Espoo and Helsinki between the end of the spring and the start of the autumn. You can use the city bikes after you have paid the 30 € annual fee, and there are several city bike stations also in the campus area. You can find more information about the service here.

Students are also entitled to discounts on VR’s (trains) and Matkahuolto’s (coaches) long-distance journeys. Keep in mind that these discounts require you to have a valid student card with a year tag!

Association newsletter week 26/2018

If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This is AYY’s association newsletter for the week 26/2018

Last week to file your missing association notices! Please note that the deadline is surprisingly in the middle of the day, on Friday at 12:00 noon. The association newsletter will take a summer holiday after next week, so remember to send in your last announcements by Wednesday at 10:00 to the address tiedotteet (a) ayy.fi. Have a fantastic Midsummer!

 

Upcoming events and important dates and events for associations
29th June at 12 noon: Post-announcement for association notices ends (see item 1 and instructions)
30th June: AYY’s space survey for associations closes (see item 2)
30th June: Deadline for financial support applications for the Otaniemi Night of Arts (http://otanieminightofarts.fi/)
3rd July: Afterwork at Smökki and beach volleyball tournament (see item 5)
31st July: Survey on AYY’s advocacy policies closes (direct link to the survey https://lomake.ayy.fi/vaikuttaminen/share-your-ideas-on-ayys-advocacy-policies/)

Contents of the newsletter
1. File your missing association notices by Friday, the 29th of June, 12:00 noon
2. What kind of spaces does your association need? Have an impact by taking the survey!
3. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
4. Service office’s summer opening hours
5. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July
6. AYY’s new logos now available
7. AYY is now GDPR-compatible

 

1. File your missing association notices by Friday, the 29th of June, 12:00 noon
All associations within AYY must fill out a yearly association notice. Associations that have not yet filed an association notice for 2018 must do so before the 29th of June, 12:00 noon. It is no longer possible to apply for operating grants this year. If the association fails to fill an association notice in the allocated time for the second year in a row, the association can be removed from the Student Union’s list of associations.

Association notices are submitted through the TAHLO system, which can be found at http://tahlo.ayy.fi/. You can log in using your association’s username and password. If you have forgotten your username or password, you can recover it and have it sent to the association’s contact e-mail address at https://tahlo.ayy.fi/password_reset/.

Fill out the following Tahlo tabs carefully: General, Board, Facilities and Attachments. You can update the form up until it closes on the 29th of June at 12:00 noon, so you do not need to do everything at once. Remember to save your changes before exiting a tab!

When filling out the association notice, you will need:
*   Rules in effect
*   The annual report for 2017
*   The strategy for 2018
*   A list of the officers

Also remember to update your association profile on the AYY website. For more detailed instructions, see https://ayy.fi/en/blog/2018/02/28/submissions-for-association-notices-and-operating-grant-applications/. If you have any questions or problems, do not hesitate to contact the organizational sector (jarjestoasiat at ayy.fi)

 

2. What kind of spaces does your association need? Have an impact by taking the survey!
How satisfied are you with the facilities that AYY provides for associations? What new spaces and services would your association like to see? And what are your association’s hopes regarding the Student Center?

Take the survey for associations about AYY’s spaces by the 30th of June to get your voice heard! Answers to the survey will be used in the planning of the Student Center and other AYY’s upcoming facilities.

Take the survey here: https://lomake.ayy.fi/fi/space-survey-for-associations/

A free use of an AYY rentable space (excluding Servin mökki and Rantasauna) will be raffled among associations that have taken the survey during June. The prize is valid until the end of the year 2018.

 

3. Apply for support for your Otaniemi Night of Arts sub-event through AYY by the end of June
The Otaniemi Night of Arts will be held for the first time on Saturday, the 6th of October. It is a cross-artistic, free campus festival, where all willing associations within AYY can take part in making the creative program. There are already more than a dozen operators involved!

The easiest way to get financial support for your event is by submitting your application by the 30th of June through the form found at www.otanieminightofarts.fi. There is no upper limit to the sum of the financial support, and applications are handled on a case-by-case basis. Now is the perfect time to make your wildest event ideas a reality! In addition to financial support, AYY provides event organizers with the use of its own facilities and those of the event’s partners, free of charge.

Your event can be pretty much anything, as long as it is related to art in some way: an exhibition, a live music night, a dance workshop or even poetry karaoke. Only imagination and the laws of physics are the limit!

Read more about the Otaniemi Night of Arts, apply for support and sign up as a sub-event organizer:
http://otanieminightofarts.fi/

For further information and advice on creating your sub-event, send an email to tero.uuttana (a) ayy.fi

 

4. Service office’s summer opening hours
AYY’s service office in Otaniemi will be open at exceptional hours during the summer:

– The office is closed on Midsummer Eve (Fri 22nd June) and between 9th July and 27th July (key distribution service for one-time rental facilities on Mondays between 14:00 and 17:00).

– The housing services’ telephone service is closed between Mon 2nd July and Wed 1st August.

– Exceptional opening hours of the cashier service: weekdays from 1st to 8th June 12:00–14:00, from 2nd to 6th July 12:00–14:00.

You can check the full opening hours and contact details of the service office on the AYY website: https://ayy.fi/en/contact-information/#Otaniemi

 

5. Afterwork at Smökki and the Smökki Cup beach volleyball tournament on the 3rd of July

The residents of Otaniemi have transitioned to a summer mode, each in their own way. Some withdrawal symptoms of the spring’s event-mania can be observed. Hard-working or hardly-working friends are nowhere to be found. What to do?

The answer is obvious: let’s go to the wellbeing committee’s SmökkiAfterwork on 3rd of July! Gather all your friends regardless of their summer plans and come enjoy the sunny weather, a few drinks and the great company on this Tuesday evening. Pub Smökki has it all: world cup football, authentic PubQuiz and a lot more! Refreshments and snacks are available for a small cash fee.

A volleyball tournament is also held alongside the afterwork by the AAVA’s sports committee, more info can be found here: https://www.facebook.com/events/394287647757015/

Summary:
What: Afterwork for the whole Otaniemi
When: On Tuesday 3.7. from 17 onwards
Where: Smökki, Jämeräntaival 4
Why: Because it’s summer and time for an afterwork in good company!
FB-event: https://www.facebook.com/events/172285916784689/

 

6. AYY’s new logos now available
At the beginning of 2018, the Aalto University Student Union adopted a brand strategy for the first time. The idea of AYY as an enabler of the best student’s life in the world is at the core of this strategy.

With the brand work, AYY’s visual outlook and logos were renewed, and they are now available for associations at https://inside.ayy.fi/display/KUV/AYY+Logot. If your association’s materials contain AYY’s logo anywhere (on your website, in your magazine or in your freshman guide, for example), we ask you to update the logos to comply with the new look by the beginning of the next academic year. You can also find visual guidelines on the website linked above.

If you want to read more about AYY’s brand strategy, check out the article on pages 40-41 in the latest AINO magazine, where Noora Vänttinen, Chair of AYY’s Board, explains how the new brand was built and what were the thoughts behind the new logo: https://issuu.com/aino-lehti/docs/aino2_2018_issuu.

 

7. AYY is now GDPR-compatible
The EU General Data Protection Regulation came into effect on Friday, the 25th of May 2018. AYY has prepared for the regulation in many ways to keep the data of our members safe.

The privacy statements on AYY’s registers with contact personnel can be found at https://rekisterit.ayy.fi/

AYY has trained its staff and the associations in its sphere of influence on the GDPR. You can check out the information, aimed towards associations, with examples, here: https://inside.ayy.fi/display/TIET/Tietosuoja (requires you to sign in using your Aalto University ID)

Please note that if you do not wish to receive the AYY association newsletter, you can unsubscribe from the list by following the instructions behind the link: https://list.ayy.fi/mailman/listinfo/ayy-info-fi

 

 

DO YOU WANT YOUR NEWS IN THIS NEWSLETTER?

Send your short text to us by Wednesday 10:00 AM to the address tiedotteet (a) ayy.fi. The news will be translated, so you can send them only in a single language if you wish.

The information in the newsletter is edited by the AYY Association and Communications Specialist, Essi Puustinen (essi.puustinen (a) ayy.fi, phone: 050 520 9442).

Do you want to unsubscribe from the association newsletter mailing list? Click on the link and follow the instructions at the bottom of the page: https://list.ayy.fi/mailman/listinfo/ayy-info-fi